Electronic Oral Health Record

The Florida Department of Health is seeking competitive bids for a Cloud-based Electronic Oral Health Record (EOHR) system through an Invitation to Bid (ITB) targeting 70 dental locations across the state, with specific focus on Leon County. The procurement aims to acquire a comprehensive solution that includes development and launch of a Patient Upload Application Programming Interface (API) and API messaging, which must integrate with the Department's existing Health Management System (HMS). Key deliverables include a cloud-based system capable of managing patient demographics, insurance information, medical history, dental charting, x-rays, documentation, and generating operational and financial reports. Bidders must demonstrate at least five years of experience maintaining electronic oral health record solutions, expertise in healthcare data standards, HIPAA compliance, and API development. The initial contract term is three years, with potential renewals for up to three additional years, and the solicitation is scheduled to be due on October 30, 2025, with the contract anticipated to commence immediately thereafter.

The procurement does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. Bidders will be required to meet comprehensive compliance requirements, including background screening, data security certifications, and declarations regarding scrutinized companies and forced labor. The pricing structure is unit-rate based, with vendors required to provide monthly pricing per dental location for the EOHR system and separate pricing for API development and launch. While a precise total contract value is not specified, the estimated budget can be calculated based on 70 dental locations over the three-year initial term, suggesting a potentially significant contract value. The solicitation requires detailed technical capabilities, robust data management protocols, and demonstrated expertise in healthcare technology integration, indicating a sophisticated procurement process designed to select a vendor with comprehensive technological and operational capabilities.