E-500-261-003 IQC UPGRADE WALK-IN REFRIGERATOR/FREEZERS Cambridge Maryland

The Maryland Department of General Services is soliciting bids from Small Business Enterprises approved for the Master Contractors Central Region contract to upgrade walk-in refrigerator and freezer units at Eastern Shore Hospital Center in Cambridge, Maryland under IQC E-500-261-003, with bids due September 18, 2026 at 3:00 p.m. This is a Master Contractors IQC call-off procurement restricted exclusively to SBEs holding current Central Region approval — a hard eligibility gate.

The scope encompasses upgrading nine existing refrigeration units with new line sets, reusing existing wiring and piping where acceptable, installation of safety controls and sensors, electrical tie-ins, drainage modifications, and comprehensive system testing. The University of Maryland's Building Automation System intends to add unit monitoring via backnet connection. Factory-authorized operator training and delivery of two bound operations and maintenance manuals are required. Work must be completed within 365 days from Notice to Proceed, with all materials and work warranted for two years from system acceptance. Contractors are responsible for verifying all site measurements and dimensions; the pre-bid walkthrough was held September 3, 2026. Demolished materials become contractor property and must be removed from site.

The project is classified as "A" (under $100,000 estimated cost). Contractors must submit a Bid Bond (minimum 5% of total bid plus add-alternates), complete a Bid Proposal Affidavit, and provide a Payment of Employee Healthcare Expenses Certification demonstrating compliance with Maryland's healthcare-expense requirements (5% of aggregate social security wages, 50% premium cost-share, or exemption for firms with 30 or fewer employees). Prevailing wage does not apply to this cost category. Electronic bids are due through eMaryland Marketplace Advantage (eMMA). Written questions are due September 10, 2026 at 3:00 p.m. Bid prices remain firm for 120 days after opening.