Appendix 9. Electronic Transaction Fee.docx
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- Solicitation number
- BPM057754
- Issued by
- Capitol Heights Town, Maryland
About this file
This is an Electronic Transaction Fee appendix related to a Master Contractors IQC call-off procurement issued by the Maryland Department of General Services for upgrading walk-in refrigerator and freezer units at Eastern Shore Hospital Center in Cambridge, Maryland. The scope of work encompasses upgrading nine existing refrigeration units with new line sets, reusing existing wiring and piping where acceptable, installation of safety controls and sensors, electrical tie-ins, drainage modifications, and comprehensive system testing. The University of Maryland's Building Automation System intends to add unit monitoring via backnet connection. Factory-authorized operator training and delivery of two bound operations and maintenance manuals are required deliverables. A mandatory pre-bid walkthrough was conducted on September 3, 2026, with written questions due by September 10, 2026 at 3:00 p.m. Electronic bids are due through eMaryland Marketplace Advantage (eMMA) on September 18, 2026 at 3:00 p.m. Work must be completed within 365 days from Notice to Proceed, with all materials and work warranted for two years from system acceptance.
This procurement is restricted exclusively to Small Business Enterprises approved for the Master Contractors Central Region contract, creating a hard eligibility gate. The project is classified as "A" with an estimated cost under $100,000. Bidders must submit a Bid Bond (minimum 5% of total bid plus add-alternates), complete a Bid Proposal Affidavit, and provide a Payment of Employee Healthcare Expenses Certification demonstrating compliance with Maryland's healthcare-expense requirements. Bid prices remain firm for 120 days after opening. Prevailing wage does not apply to this cost category. Contractors are responsible for verifying all site measurements and dimensions, and demolished materials become contractor property and must be removed from site.
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Appendix 9. Electronic Transaction Fee [[This section is required for all DGS-controlled procurements, including Statewide and Agency-Specific Contracts.]]
a. No later than forty-five (45) calendar days after the end of each reporting period, the Contractor shall remit to the State, by check, an electronic transaction fee equal to one percent (1%) of the total invoiced amount for all sales made under the Contract during the applicable reporting period. The Contractor shall calculate the fee on the gross invoice amount, less any returns or credits. The Contractor may not charge the electronic transaction fee directly to a customer or identify it as a separate line item, fee, or surcharge on any invoice, and shall incorporate the fee into the Contract’s unit prices. For example, if the total invoiced amount for a reporting period equals $10,000, the Contractor shall remit an electronic transaction fee of $100.
b. The Contractor shall submit the electronic transaction fee for the applicable reporting period:
1. via ACH: the Contractor may fill out the following ACH form and submit it to the Comptroller at GADACH@marylandtaxes.gov:
ACH-Direct Dep Auth-GADX10 Form_10.24 (Vndr pay State).pdf
All ACH payments must include a note in the comments section that the payment is for “DGS 1% Fee.”
2. by check to to the Office of State Procurement at the following address:
Department of General Services, Fiscal Services Division 301 W. Preston Street, Room 1309 Baltimore, MD 21201 ATTENTION: For the Office of State Procurement
c. Simultaneously with the payment of the fee, the contractor shall submit electronically, using Microsoft Excel the Monthly Usage Report documenting all contract sales to: dgs.statewidecontractsusagereport@maryland.gov. The Contractor must use the following Template for Vendor Monthly Usage Reporting for reporting.
d. If the Contractor fails to timely and accurately remit the electronic transaction fees, the State shall determine that the Contractor is in default under the contract.
Appendix 9. Electronic Transaction Fee Effective Date: January 2026
File details come from the government source that posted it. Updated .