IQC- Notice to Bidders Solicitation Fact Sheet 3.11.26 E-500-260-003 updated.pdf

PURCHASE ORDER REQUEST FOR PROPOSALS (PORFP)

NOTICE TO BIDDERS

Solicitation Fact Sheet

BIDS FOR THIS SOLICITATION ARE BEING ACCEPTED SOLELY ONLINE THROUGH

https://emma.maryland.gov

LIMITED TO MASTER CONTRACTORS IN THE EAST REGION

Only Master Contractors that have been awarded a contract under the Indefinite Quantity Contract (IQC) DGS-25-304-IQC Indefinite Quantity Contract to Provide HVAC/Boiler Work & Related Services, Statewide for the [Eastern ] Region are eligible to submit a bid in response to this solicitation.

SMALL BUSINESS RESERVE PROCUREMENT

This is a Small Business Reserve Procurement for which the award will be limited to certified small business vendors. Only businesses that meet the statutory requirements set forth in State Finance and Procurement Article, §§14-501—14-505, Annotated Code of Maryland, and that are certified by the Governor’s Office of Small, Minority & Women Business Affairs (GOSBA) Small Business Reserve Program are eligible for award of a contract. Before awarding a contract under a procurement designated as a small business reserve procurement, the Procurement Officer shall verify that the apparent awardee is certified by the GOSBA as a small business through eMMA. However, if small businesses do not show interest in this solicitation, the Procurement Officer has the right to remove the SBR designation via an Amendment on eMMA.

SMALL BUSINESS PREFERENCE PROCUREMENT

This procurement has been designated for a small business preference under COMAR

21.11.01.05. The procurement agency will accept the most favorable responsive bid from a responsible small business (COMAR 21.01.02.01B(80)) if the bid of the small business does not exceed the most favorable responsive bid received from a responsible bidder who is not a small business by: (1) more than 5 percent; (2) more than 7% for a veteran-owned small business; (3) more than 8% for a disabled-veteran-owned small business; or (4) the percentage otherwise identified in the solicitation as the small business preference.

GENERAL PROVISIONS: This solicitation is issued in accordance with, and is subject to, the terms and conditions of the Master Contractor’s contract under IQC No. DGS-25-304-IQC Eastern Region.

PROJECT NO.: E-500-260-003

TITLE: REPLACE NINE AHU HUMIDIFIERS @ MAIN HOSPITAL

https://emma.maryland.gov/ https://gomdsmallbiz.maryland.gov/Pages/sbr-program.aspx https://gomdsmallbiz.maryland.gov/Pages/sbr-program.aspx

Project No. E-500-260-003 PORFP - Solicitation Fact Sheet

For the purpose of this solicitation, the Instructions to Bidders for Construction Projects (October 2025), and the General Conditions for Construction Contracts (July 2022) have been supplemented as follows:

1. BID DUE DATE: July 24th, 2026 at 2:00 p.m.

2. PRE-BID CONFERENCE is scheduled for: July 7th, 2026 10:30am @ 5262 Woods

Rd, Cambridge MD 21613 3.

4. Carefully review the Department of General Services’ Instructions to Bidders for

Construction Projects (October 2025) and General Conditions for Construction Contracts (July 2022) which are attached to this solicitation.

5. The PROJECT CLASSIFICATION for this solicitation is: “A” (Up to $100,000)

6.

7. PLANS AND SPECIFICATIONS:

ALL BIDDERS are directed to obtain the Contract Documents directly from eMaryland Marketplace Advantage (eMMA). Please go to the “Attachments” section of the solicitation to view, print, and/or download the plans, specifications, any/all addenda, and all other documents available.

NOTE: For the purposes of bidding, all Contract Documents used for bidding, must be printed in the size and resolution advertised.

8. ATTACHMENTS: Bid/Proposal Affidavit, Bid Bond, Minority Business Enterprise (MBE) Forms, Veteran-owned Small Business Enterprise (VSBE) Forms, Payment of Employee Health Care Expenses Certification, Corporate Diversity Addendum, and Attachment P ALL forms required to be submitted with the bid must be attached to the eMMA solicitation response form. Faxed copies or emails will not be accepted.

NOTE: For this solicitation, the following forms MUST be submitted with the bid:

• Completed Bid Bond Form (if bid is over $100,000) – submit in accordance Item 5 in the Instructions to Bidders for Construction Projects. The original bid bond will be requested from the apparent low bidder.

• MBE Attachment D-1A – submit in accordance with Minority Business Enterprise Attachment D – February 5, 2021.

• VSBE Attachment E-1, E-1A, & E-1B – submit in accordance with Attachment E – Veteran-owned Small Business Enterprise – September 1, 2022.

• Bid/Proposal Affidavit – submit in accordance with Item 2.B(6) in the Instructions to Bidders for Construction Projects.

• Payment of Employee Health Care Expenses Certification – submit in accordance with State Finance & Procurement Article Title 17, Subtitle 8.

• Corporate Diversity Addendum – (if bid is over $1,000,000) submit in accordance with Corporate Diversity Addendum – August 12, 2022.

• Attachment P – Prime Contractor List of ALL Subcontractors Anticipated/Used During Contract

9. MINORITY BUSINESS ENTERPRISE:

The MBE subcontracting participation goal for this solicitation is: 10% The MBE participation shall be a percentage of the TOTAL CONTRACT VALUE.

Please refer to the MDOT MBE Directory at https://marylandmdbe.mdbecert.com/ to determine if a firm is certified with the appropriate North American Industry Classification System (“NAICS”) Code and the product/services description. Only those specific products and/or services for which a firm is certified in the MDOT Directory can be used for purposes of achieving the MBE participation goals.

If, for any reason, the apparent successful bidder is unable to achieve the contract goal for each certified MBE classification specified as having a subcontract goal or the overall MBE contract goal, the bidder will be contacted to document its waiver request as stated in the Minority Business Enterprise Utilization Procedures – February 5, 2021.

Please review all MBE information carefully. Refer to the Minority Business Enterprise Attachment D – February 5, 2021, for further information.

10. VETERAN-OWNED SMALL BUSINESS ENTERPRISE:

The VSBE subcontracting participation goal for this Solicitation is: N/A The VSBE participation shall be a percentage of the TOTAL CONTRACT VALUE.

Confirmation of VSBE Program Certification – eMMA is the exclusive platform to use when verifying that a veteran vendor is certified in the state’s VSBE Program. The “VSBE Certification #” field must be populated and the “VSBE Expiration Date” must be valid.

Please review all VSBE information carefully. Refer to “Attachment E – Veteran-owned Small Business Enterprise” for further information.

11. COMPLETION TIME AND LIQUIDATED DAMAGES:

The PO Contractor shall complete all construction work (consisting of both pre-construction activities and construction activities) within 365 consecutive calendar days, commencing on the start date stated in the Department’s Notice to Proceed (the “Construction Duration”). If the construction is not completed within the Construction Duration, the PO Contractor shall be liable for liquidated damages in the amount of $ 250 per calendar day, as specified in the “General Conditions.”

The term of the Purchase Order (PO) Agreement that results from this PORFP shall commence on the Effective Date, as defined in the PO Agreement, and shall include all phases necessary to support completion of the project, including pre-construction activities, construction activities, and post-construction administrative closeout. The specific term and expiration shall be as set forth in the executed PO Agreement, which shall govern.

12. INSURANCE REQUIREMENT:

https://marylandmdbe.mdbecert.com/

The base bid shall include without limitation, labor, materials, bailing, shoring, removal, overhead, profit, insurance (including builder’s risk insurance, if applicable) etc.

Builder's Risk Insurance is not required for this project.

NOTE: Refer to the General Conditions for Construction Projects, 10.01: Insurance Requirements.

13. TIME FOR BID ACCEPTANCE:

Bid prices are irrevocable for a period of 120 days following bid opening. After opening bids, the Procurement Officer may request bidders to extend the time during which the State may accept their bids, provided that, with regard to bids, no other change is permitted.

14. QUESTIONS DEADLINE:

The deadline for questions has been established as July,17th, 2026 at 2:00 p.m., to ensure that there is enough time to allow for the A/E to provide responses and possible Addendum issuance if necessary.

All Questions must be submitted, in writing, to the Procurement Officer, Elsie Bateman elsie.bateman1@maryland.gov

15. EXECUTED CONTRACTS

The PO Agreement awarded to the successful Bidder pursuant to this PORFP will be in the form of Attachment K. ALL PO Agreements must have a company seal or notary on the signature page .

16. PAYMENT OF EMPLOYEE HEALTH CARE EXPENSES CERTIFICATION

Payment of Employee Health Care Expenses Certification, Under State Finance & Procurement Article Title 17, Subtitle 8, Form MUST be submitted with the bid. Failure to submit the form will deem the bidder as non-responsible and the bid will be rejected under COMAR 21.06.01.01.

17. PREVAILING WAGE RATES

Prevailing wage rates apply to all contracts in the amount of $250,000 or more. Wage rates applicable to projects of $250,000 or more are attached to the specifications.

18. ELECTRONIC TRANSACTION FEE:

a. No later than forty-five (45) calendar days after the end of each monthly reporting period, the PO Contractor shall remit to the State an electronic transaction fee equal to one percent (1%) of the total approved invoice amount for all accepted goods and services provided under the Contract during the applicable reporting period. The PO Contractor shall calculate the fee on the gross invoice amount, less any returns or credits. The PO Contractor may not charge the electronic transaction fee directly to a customer or identify it as a separate line item, fee, or surcharge on any invoice, and shall incorporate the fee into the Contract’s unit prices. For example, if the total approved invoice amount for a reporting period equals $10,000, the PO Contractor shall remit an electronic transaction fee of $100.

b. The PO Contractor shall submit the electronic transaction fee for the applicable reporting period by one of the two methods below:

1. via ACH: To send ACH payments, the PO Contractor must fill out the GAD X-10 Form and submit it to the Comptroller at GADACH@marylandtaxes.gov.

All ACH payments must include a note in the comments section that the payment is for “DGS 1% Fee.”

2. by check to the Office of State Procurement at the following address:

Department of General Services, Fiscal Services Division 301 W. Preston Street, Room 1309 Baltimore, MD 21201 ATTENTION: For the Office of State Procurement

c. Simultaneously with the payment of the fee, the PO Contractor shall email Attachment Z - Monthly Usage Report, documenting all accepted good or services for the reporting period to: dgs.statewidecontractsusagereport@maryland.gov.

d. If the PO Contractor fails to timely and accurately remit the electronic transaction fees, the State shall determine that the PO Contractor is in default under the Contract.

https://www.marylandcomptroller.gov/content/dam/mdcomp/md/state-accounting/forms/GADX10Form.pdf mailto:GADACH@marylandtaxes.gov https://content.govdelivery.com/attachments/MDDGS/2026/02/19/file_attachments/3558746/Attachment%20Z.%20Monthly%20Usage%20Report.xlsx mailto:dgs.statewidecontractsusagereport@maryland.gov