DS25-3 Security Paper for Printing Vital Records

The State of Utah Division of Purchasing is conducting a Request for Proposal (RFP) for Security Paper for Printing Vital Records, designated as solicitation DS25-3. This single-award contract seeks a vendor to provide specialized security paper with complex printing requirements, including multiple design variations, sequential numbering, barcodes, watermarking, engraving, and advanced security features like chemical security and void pantograph capabilities. The procurement involves a multi-stage evaluation process where vendors must first achieve a minimum technical score of 455 out of 700 points, demonstrating expertise in paper features, ordering processes, customer service, and quality control. Proposals will be evaluated across four critical sections: experience and certifications (100 points), paper features (200 points), ordering process and customer service (250 points), and quality control and warranty (150 points). The RFP was posted on August 27, 2025, with proposals due by September 17, 2025, and includes a physical sample submission stage where vendors must provide stock vital record design samples within 14 calendar days of invitation.

The contract is structured as a cooperative procurement, allowing participation by state government departments, institutions, agencies, political subdivisions, and potentially nonprofit organizations and federal agencies. While no specific set-aside designations are mentioned, the solicitation emphasizes compliance with anti-discrimination laws and employment verification systems. Vendors must maintain comprehensive insurance coverages, including workers' compensation, commercial general liability, and commercial automobile liability, with prescribed minimum coverage amounts. The contract will have a five-year term, with vendors required to guarantee pricing for the initial 12 months. Although no specific budget range is explicitly stated, the cost evaluation will assign up to 300 points based on the lowest total cost per sheet, with vendors required to provide detailed pricing for two quote scenarios: one involving 25,000 pages with 5 unique designs and another involving 10,000 pages with a single design. The procurement approach suggests a significant emphasis on securing a high-quality, secure paper vendor for critical vital records documentation.