5-DS25-3 - Attachment C - Cost Sheet FINAL.xlsx
XLSX spreadsheet 61 KB Posted
- Attached to
- DS25-3 Security Paper for Printing Vital Records
- Solicitation number
- DS25-3
- Issued by
- Utah
About this file
This document is a Cost Sheet Attachment C for Solicitation #DS25-3, issued by the State of Utah Division of Purchasing for Security Paper for Printing Vital Records. The solicitation seeks a single vendor to provide specialized security paper with complex printing requirements, including two distinct quote scenarios: Quote 1 involves 25,000 pages with 5 unique designs requiring front and back printing, and Quote 2 involves 10,000 pages with 1 design. The contract will have a 5-year term, with vendors required to guarantee pricing for the first 12 months. The cost evaluation will assign points based on the lowest total cost per sheet, with a maximum of 300 cost points available that will be combined with technical scores to determine the overall winner.
The pricing structure involves detailed cost components including artwork/design fees, plate/cylinder creation, physical proof, printing costs, packaging, and shipping to multiple zip codes. Vendors must provide comprehensive pricing details covering various paper options and security features, which include specialized requirements such as sequential numbering, barcodes, watermarking, engraving, chemical security, security fibers, and void pantograph capabilities. The evaluation methodology involves calculating a cost per page across the two quote scenarios, with the lowest-priced vendor receiving maximum cost points. Additional non-scored but contractually binding tables require vendors to outline shipping calculations, artwork/setup fees, and potential bulk discount pricing tiers.
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Other files
| File | Type | Posted |
|---|---|---|
| 2-Vendor Prerequisites - Statewide RFP.pdf | ||
| 7-DS25-3 - Attachment E - RFP Score Sheet FINAL.xls | XLS spreadsheet | |
| 4-DS25-3 - Attachment B - Scope of Work FINAL.docx | DOCX document | |
| 8-DS25-3 - Attachment F - Physical Sample Stage FINAL.docx | DOCX document | |
| 3-DS25-3 - Attachment A - Terms and Conditions.docx | DOCX document | |
| 6-DS25-3 - Attachment D - Technical Criteria FINAL.docx | DOCX document | |
| 1-Claim of Business Confidentiality Updated.pdf.pdf |
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Text version
Cost Proposal Form
| Attachment C - Cost Sheet | |
| Solicitation #DS25-3 - Security Paper for Printing Vital Records | |
| INSTRUCTIONS & INFORMATION | |
| 1 | Vendors must use this file for the Cost Evaluation Stage - Do not alter this document's formatting unless otherwise instructed. Each table or section will contain specific instructions on what information is required. YELLOW boxes indicate information needs to be provided by the Vendor. Any deviation from the instructions may result in disqualification of a vendor's proposal. |
| 2 | Purpose of the Cost Sheet - This cost sheet is used to evaluate and assign cost points to a vendor's proposal. Although not all elements in this cost sheet will be used to assign cost points, all pricing information provided by the vendor will become contractual if the vendor is awarded a contract. |
| 3 | Cost Points - The vendor with the lowest total cost per sheet from Table 1 will receive the maximum cost points. All other vendors will receive a portion of the total cost points available based on a percentage of the lowest offered price. The formula to compute the points is: Cost Points x (Lowest Proposed Price per sheet/Proposed Price per sheet). Cost points will be added to a Vendor's Technical Score to determine a total RFP score. |
Cost points available: 300
4 Questions - Any questions regarding the completion of this file must be asked in the public Q & A in the solicitation posting on U3P.
Vendor Name:
Table 1: Hypothetical Quotes (used for RFP Cost Score) Vendor are given 2 hypothetical quotes. Vendors must complete the costs associated with each quote (yellow boxes). Any cells that contain $0 or are left blank will be assumed that those items are provided at no cost or incorporated into other costs already listed. The total of all quotes will be combined and a cost per page will be calculated. The vendor with the lowest cost per page will receive the maximum amount of cost points.
| Quote 1 Specifications | Quote 1 Cost | Quote 2 Specifications | Quote 2 Cost |
| QTY: 25,000 pages |
DESIGN DETAIL: 5 unique designs / templates need to be created. Each design has 3 colors. Front and back printing is needed on each design. Physical Proof to be sent to customer and approved before printing.
PAPER SPECS
* 20 pound security paper
* Textured
SECURITY SPECS
* Sequential Numbering w/ corresponding barcodes (9 digit numbering)
* PH neutral and acid free
* Watermarked
* Engraved
* Chemically Secure
* Security Fibers - Overt and Covert
* Void pantograph when copied
SHIPPING DETAIL
* Order to be shipped to 5 separate locations in the quantities listed below (if shipping is free then type 0) QTY: 10,000 pages DESIGN DETAIL: 1designs / template needs to be created. Design has 1 color. Front and back printing is needed.
PAPER SPECS
* 28 pound paper
* Non-Textured
SECURITY SPECS
* Sequential Numbering w/ corresponding barcodes (9 digit numbering)
* PH neutral and acid free
* Watermarked
* Engraved
* Chemically Secure
* Security Fibers - Overt and Covert
* Void pantograph when copied
SHIPPING DETAIL
* Order to be shipped to 1 location listed below (if shipping is free then type 0)
| Artwork/Design Fee (total for 5 unique designs) | Artwork/Design Fee (total for 1 design) | |||||
| Plate/Cylinder Creation | Plate/Cylinder Creation | |||||
| Physical Proof | Printing Costs (qty and specs above) | |||||
| Printing Costs (qty and specs above) | Packaging Fee | |||||
| Packaging Fee | Shipping: 5,000 pages to zip code 84129 | |||||
| Shipping: 5,000 pages to zip code 84332 | Other costs: (explain here) | |||||
| Shipping: 5,000 pages to zip code 84790 | Other costs: (explain here) | |||||
| Shipping: 5,000 pages to zip code 84129 | Other costs: (explain here) | |||||
| Shipping: 5,000 pages to zip code 84532 | Other costs: (explain here) | |||||
| Shipping: 5,000 pages to zip code 84601 | Other costs: (explain here) | |||||
| Other costs: (explain here) | Other costs: (explain here) | |||||
| Other costs: (explain here) | Other costs: (explain here) | |||||
| Other costs: (explain here) | Other costs: (explain here) | |||||
| Other costs: (explain here) | Other costs: (explain here) | |||||
| Totals: | $ - 0 | $ - 0 | ||||
| Total Cost Price Per Page | $ - 0 | $ - 0 | Total of Quote 1 & 2 | $ - 0 | Per Page | |
| ↑ This figure is used for assigning cost points to the vendor | ||||||
| Table 2: Shipping Information (not scored, but will become contractual if Vendor is awarded) |
Describe how shipping works is calculated Vendor types answer here
Table 3: Artwork / Setup Fee & Plate/Cylinder Creation (not scored, but will become contractual if Vendor is awarded) Describe the fees for artwork / setup & Plate / Cylinder Creation. Please also indicate if there are design/setup fees when placing an order with a pre-existing template that has already been approved for use.
Vendor types answer here.
Table 4: Bulk Discounts (not scored, but will become contractual if Vendor is awarded) Describe any bulk pricing tiers you would offer under this contract. If a table is easier to describe this, vendors may add a tab to this file and title it "Bulk Discount Detail" Vendor types answer here.
Table 5: Full Pricing Detail Acknowledgment The awarded vendor will be required to provide a detailed pricing document that clearly details their pricing structure. The pricing detail must include ALL possible pricing for the various paper options and security features that Eligible Users could choose. The pricing document must coincide with the pricing provided in this RFP Attachment and will be verified before the contract is executed.
Vendor should type "I Understand" here.
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