Door access card readers (supply and install)

The State of New Hampshire, specifically through the Department of Administrative Services' Division of Procurement and Support Services, is seeking a contractor to supply and install door access card readers for seven DHHS District Offices located in Berlin, Littleton, Conway, Concord, Portsmouth, Manchester, and Nashua. The procurement (Bid 173-25) requires a comprehensive solution involving the delivery and installation of card readers that are fully compatible with the existing Honeywell ProWatch System. Mandatory site visits are required for bidder participation, with all work to be performed between 9:00 AM and 3:00 PM, unless pre-approved alternative arrangements are made. The contractor must complete all installations within forty-five (45) business days of contract award. Key procurement dates include: questions due by 5/14/2025, state responses to questions by 5/19/2025, and bid closing on 5/28/2025 at 10:00 AM Eastern Time. Vendors must provide comprehensive general liability insurance of at least $1,000,000 per occurrence and $2,000,000 aggregate, and comply with state environmental and workers' right-to-know regulations.

The contract will be non-exclusive, with the state reserving the right to retain other contractors or make awards by item or portion of items. The procurement does not explicitly indicate specific set-aside designations for disadvantaged enterprises. Pricing must be submitted in US dollars and include all delivery and installation costs, with no additional surcharges permitted. The bid will remain effective for 180 days, and the state will award the contract to the lowest-cost vendor meeting all specified requirements. While no incumbent vendor is mentioned, the requirement to integrate with the existing Honeywell ProWatch System suggests potential technical compatibility constraints for bidders. The bid documents do not specify a precise budget range, but vendors should be prepared to provide a comprehensive solution for seven locations with all necessary equipment and installation services. The procurement contact for further information is Steve Burgess, who can be reached at NH.Purchasing@das.nh.gov.