bid-173-25-award.pdf

This is a bid award summary document from the State of New Hampshire's Division of Procurement Support Services, Bureau of Purchase Property, for the Department of Health and Human Services (DHHS). The procurement (Bid 173-25) sought a contractor to supply and install door access card readers compatible with the existing Honeywell ProWatch System at DHHS District Offices. The contract required one unit comprising card reader supply and installation services at six NHES locations. Mandatory site visits were required for bidder participation, with work to be completed between 9:00 AM and 3:00 PM unless alternative arrangements were pre-approved. All installations were to be completed within forty-five (45) business days of contract award. Key procurement dates included a bid closing on June 2, 2025, at 10:00 AM Eastern Time. The procurement contact was Steven Burgess, serving as the bid agent.

The awarded contract was granted to Pelmac at a unit cost of $22,134.40 with an extended cost of $22,134.40, representing the lowest-cost bid meeting all specified requirements. The pricing included all delivery and installation costs with no additional surcharges permitted. Bids were required to remain effective for 180 days following submission. The state reserved the right to retain other contractors or make awards by item or portion of items on a non-exclusive basis. Vendors were required to provide general liability insurance of at least $1,000,000 per occurrence and $2,000,000 aggregate, and comply with state environmental and workers' right-to-know regulations. Pricing was to be submitted in US dollars, and the procurement did not specify explicit set-aside designations for disadvantaged enterprises.