Documetn digitization and cloud storage solution

The Town of West Hartford, Connecticut, has issued an Invitation to Bid (ITB #230021) for a comprehensive Document Digitization and Cloud Storage Solution. The procurement seeks a contractor to assist the municipality in converting to a paperless process by digitizing existing paper records, selecting an appropriate cloud storage solution, and facilitating migration to a fully digital environment. Key objectives include transforming physical document management through comprehensive digitization, implementing a robust cloud storage infrastructure, and establishing a streamlined digital records management system. The solicitation requires vendors to provide a holistic approach to document conversion, storage, and digital migration strategies. A mandatory pre-bid conference is scheduled for February 21, 2023, at 10:00 AM, located at the Town Hall Lobby (50 South Main Street, West Hartford), where potential bidders can ask questions and clarify project details. The bid submission period opens on February 7, 2023, and closes on March 16, 2023, at 2:00 PM EDT, with bids to be submitted to the designated contact, Tammy Bradley. The delivery terms are specified as Free On Board Destination, and payment terms will be vendor-specified.

The solicitation appears to be an open competitive bid with no specific set-aside designations for disadvantaged businesses or restricted vendor qualifications. No incumbent vendors or existing technology infrastructure requirements are explicitly mentioned in the documentation. The bid is open to all vendors, with no apparent restrictions based on business size, location, or specialized certifications. While the solicitation provides comprehensive details about the project's scope and objectives, it does not disclose an estimated total contract value or specific budget range. The document indicates that vendors will be responsible for proposing their own pricing structures and payment terms. Interested vendors should contact Tammy Bradley at 860-561-7472 or tammyb@westhartfordct.gov for additional information or clarification about the Document Digitization and Cloud Storage Solution project.