Disaster Recovery Debris Removal Services

The City of Palm Bay, Florida, on behalf of Brevard County, is soliciting proposals for comprehensive Disaster Recovery Debris Removal Services through Request for Proposals (RFP) 29-RFP-26, with proposals due March 10, 2026 at 9:00 AM via the Bonfire platform. The procurement seeks to establish contracts with one Primary Contractor, one Secondary Contractor, and one Tertiary Contractor to provide emergency debris clearance, removal, reduction, and disposal following federally or locally declared disasters. Deliverables and services include emergency roadway clearance, first and second pass debris removal operations, temporary debris storage and reduction site management, vegetation management, hazardous materials handling, sand and earth removal, load ticket management, and public information dissemination within geographically delineated service zones as specified in the Storm Clean Up Map attachment. The Primary Contractor must demonstrate minimum financial resources with bonding capacity of $500,000 per event and must perform a minimum of thirty percent of work with its own forces. The contract term is twenty-four months with three optional twelve-month renewal periods, for a maximum cumulative term of sixty months. Evaluation criteria include cost (weighted at twenty-five percent of total score) and other qualitative factors, with pricing submitted through the Bonfire bid table platform. Key deadlines include a virtual pre-proposal meeting on February 18, 2026 at 2:00 PM, a question deadline of February 24, 2026 at 5:00 PM, proposal submission on March 10, 2026 at 9:00 AM, and proposal opening on March 10, 2026 at 10:30 AM. Contractors must comply with FEMA Public Assistance Program guidelines, maintain commercial general liability insurance of $1,000,000 per occurrence and automobile liability of $1,000,000, comply with OSHA and EPA safety requirements, and adhere to all applicable federal provisions including Davis-Bacon prevailing wage requirements, Contract Work Hours and Safety Standards Act provisions, and Buy American Act requirements.

No set-asides are designated for small businesses, minority-owned businesses, or disadvantaged enterprises, though the RFP encourages local participation and utilization of qualified local subcontractors. No incumbent vendors or current contractors are identified in the procurement documents. All contractors must comply with extensive federal requirements outlined in the Federal Provisions Updated attachment, including compliance with 2 CFR Part 200, debarment and suspension certifications, lobbying certifications for awards exceeding $100,000, equal employment opportunity provisions, and restrictions on covered telecommunications equipment from specified Chinese manufacturers. Contractors are responsible for all mobilization costs, personnel expenses, equipment provision, and subcontractor management, and the City will withhold a ten percent retainage fee until work completion with no standby or retainer fees paid. Payment will be made in accordance with Florida's Local Government Prompt Payment Act following City acceptance of work. Specific budget or award values are not disclosed in the RFP documentation; however, the contract structure with Primary, Secondary, and Tertiary contractors suggests a tiered funding approach. Inquiries should be directed to James "Nick" Canjar, Procurement Manager, at 321-952-3424.