Disaster and FEMA Grant Administration

The Texas Parks and Wildlife Department (TPWD) is seeking qualified contractors to provide Disaster and FEMA Grant Administration services through a blanket contract solicitation. This Request for Proposals (RFP) aims to secure administrative and technical support for TPWD's responsibilities under the Federal Emergency Management Agency (FEMA) Public Assistance Program following emergency or disaster events. The procurement requires contractors with at least five years of experience in grant administration and disaster consulting, specifically with expertise in FEMA grants. Proposers must submit comprehensive documentation including company profiles, key personnel qualifications, past project references, and detailed technical proposals outlining their approach to work. The RFP covers a wide range of tasks such as developing recovery plans, conducting damage assessments, coordinating with state and federal agencies, and managing grant applications and documentation. Key evaluation criteria will assess proposals based on compensation and fees (40%), qualifications and experience (30%), and understanding of public assistance and grant technical experience (30%). The solicitation timeline includes a question submission deadline of August 7, 2025, with final proposals due by August 21, 2025, at 2:00 PM CT. The initial contract term is three years, with options to renew for two additional one-year periods.

The RFP does not explicitly specify set-aside designations or restrictions for disadvantaged enterprises. Pricing will be structured through hourly rates for various professional roles including Principal, Project Manager, Subject Matter Experts, Public Assistance Officers, Mitigation Specialists, and Grant Managers. The contract is designed to support TPWD's management of diverse field sites across Texas, including state parks, wildlife management areas, and coastal properties vulnerable to natural disasters such as hurricanes, floods, wildfires, and winter storms. While specific budget ranges are not detailed in the available documentation, TPWD intends to make multiple awards to contractors demonstrating exceptional capabilities in disaster and grant administration. The solicitation suggests a comprehensive approach to selecting vendors who can provide robust, flexible support for emergency response and recovery efforts across the state's varied geographical landscapes. The contract will likely involve significant variability in project scope and intensity, depending on the occurrence and severity of natural disasters during the contract period.