Direct Care Staffing Services Laboratory Staffing

The West Virginia Department of Health and Human Resources, specifically the Office of Health Facilities, is seeking a progressive multiple award contract for temporary laboratory staffing services at Welch Community Hospital in Mineral County. The procurement involves establishing a staffing contract for two primary laboratory technician classifications: Medical Laboratory Technicians (MLT) with an estimated 3,500 regular hours and Medical Technologists (MT) with an estimated 2,080 regular hours. Qualified vendors must provide temporary staff who possess appropriate clinical laboratory licensure, certifications, and professional experience in various medical testing areas including chemistry, hematology, urinalysis, bacteriology, serology, parasitology, and blood banking. Candidates must have an associate's degree (MLT) or bachelor's degree (MT) with relevant national certifications from organizations like ASCP or AMT and be licensed to work in West Virginia. The solicitation (ARFQ 0512 WEH2500000019) was issued on May 15, 2025, with technical questions due by May 13, 2025, at 10:30 AM and proposals due on May 22, 2025, at 1:30 PM. Evaluation criteria will prioritize vendors based on pricing, with a progressive award approach ranking vendors from lowest to highest bid.

The procurement allows for multiple vendors to be awarded contracts, with no specific set-aside designations for disadvantaged enterprises mentioned. Current vendors in the staffing rotation include Worldwide Travel Staffing and Saunders Staffing, indicating an established market for these services. The contract will require vendors to provide candidates within 48-72 hours of initial contact and comply with facility policies, with current pricing standing at $71.99 for regular hours and $107.00 for overtime/holiday hours. Successful vendors must complete additional documentation including a Federally Funds Addendum, HIPAA Business Associate Addendum, and various state procurement affidavits. The contract allows for potential renewal up to 36 months and includes provisions for terminating staff assignments based on performance or facility needs. While specific total contract value is not explicitly stated, the estimated hours suggest a significant potential spend: 3,500 MLT hours and 2,080 MT hours, with actual quantities potentially varying based on hospital requirements.