T&Cs.pdf

The document is a set of Instructions to Vendors Submitting Bids for the West Virginia Department of Human Services (DoHS), Office of Shared Administration (OSA) Purchasing Division, specifically for an exempt procurement. The solicitation (Solicitation No. ARFQ WEH250000019) is for an open-end contract with a bid opening date of 05/22/2025 at 1:30PM EST. The document outlines comprehensive instructions for vendors, including thorough document review requirements, mandatory terms, bid submission protocols, electronic file access restrictions, and critical compliance expectations. Vendors must submit bids electronically through wvOASIS and adhere to specific formatting, licensing, and insurance requirements.

The contract terms include provisions for commercial general liability and automobile liability insurance, with specific coverage amounts, and requires vendors to be properly registered with the West Virginia Purchasing Division. The contract will be a term contract, becoming effective upon award, with potential renewal for one (1) year periods, not to exceed a total of 36 months. Vendors must comply with state laws, provide performance and labor/material payment bonds, and meet various state-specific requirements such as preference for domestic steel and aluminum products, compliance with green building energy standards, and adherence to licensing and registration regulations. The contract is contingent upon legislative appropriations and can be terminated if funding is not available.