DHS sole source OBS - RM apex sorters

This is a sole source procurement by the Illinois Department of Human Services (DHS) to secure a 3-year repair and maintenance services agreement for BlueCrest sorting equipment located in Springfield, Illinois. The agreement will cover all required repairs, software installations, and monthly preventative maintenance on two Apex Sorters using qualified and authorized technicians provided by DMT Solutions dba BlueCrest. BlueCrest is the proprietary owner of the Apex Sorter equipment and technology, and no other vendor can service this proprietary equipment. The proposed contract term is from July 1, 2024 to June 30, 2027, with a total value of $583,968.12. This represents a cost savings compared to purchasing three single-year agreements. The sole source justification is based on compatibility, software licensing, and BlueCrest's status as the sole manufacturer and service provider for this proprietary equipment. DHS has purchased similar sole source services from BlueCrest in the past, and this procurement is necessary to maintain the operational viability of the mail processing unit.

There are no set-aside designations or restrictions on the types of organizations that can respond, as this is a sole source procurement to the original equipment manufacturer, BlueCrest. The incumbent vendor is DMT Solutions dba BlueCrest, who has provided repair and maintenance services for this proprietary equipment since 2009. The total contract value of $583,968.12 covers the 3-year term, and there are no renewal options indicated.