DHS RFP- OBS Industrial Shredder/ Baler

The state of Illinois Department of Human Services (DHS) is seeking bids for the procurement of an industrial high-capacity shredder with an automatic feeder and baler, including initial training and a 2-year repair and maintenance agreement. The selected vendor will be responsible for providing the shredder/baler equipment, which must have the capability to process a minimum of 3 tons of paper per hour, produce strapped bales, and remove metal clips and staples. The vendor will also be required to provide on-site training for DHS staff and a minimum 1-year warranty covering installation, operation, maintenance, and repair services. The RFP has a due date of February 24, 2022 and the resulting contract will have an initial term through June 30, 2022, with the potential to renew for up to 10 years total. Vendors must submit pricing for the shredder/baler, installation, training, and 1-year warranty, as well as pricing for an optional 2nd year of warranty coverage, preventative maintenance for the first 36 months, and estimated break/fix service hours.

The RFP does not contain any small business, diversity, or veteran-owned business participation goals, but it does require the selected vendor to meet goals for minority, women, and disabled-owned business participation. The contract was previously awarded to Allegheny Paper Shredders for a total of $431,309, which included a 2-year warranty. The State reserves the right to decrease the number of warranty years procured based on pricing and funding availability, though the specific budget range is not provided.