This document is a Pricing Attachment for a Request for Proposal (RFP) issued by the Illinois Department of Human Services (DHS) for an industrial high-capacity shredder with an automatic feeder and baler. The RFP requires the purchase, installation, training, and minimum manufacturer's warranties for the new industrial shredder/baler solution, as well as preventative maintenance and break/fix services for the first 36 months, with optional services for months 48 through 60. The contract also includes a parts allowance estimated at $5,000 for the first 36 months and $15,000 for months 37 through 60. Responses must be submitted electronically in accordance with CPO Notice 2020.06.
The Pricing Attachment provides instructions for vendors to enter the total price for the shredder/baler solution, the monthly charges for preventative maintenance and break/fix services, and the parts allowance amounts. The pricing is divided into required and optional items, with the optional items not used in the award determination. Vendors must complete the worksheet and include it in their Packet 2 submission, clearly indicating that it pertains to pricing to avoid disqualification.
The file's text, extracted by GovTribe without its formatting.
Sheet1 (2)
Revised RFP Pricing Attachment
Instructions to Vendors: Each Box below corresponds to an Item in BidBuy. Enter the amount in the yellow cell into BidBuy for each item number. Complete this worksheet and include in Packet 2 Submission. WHEN ATTACHING THIS WORKSHEET IN BIDBUY, BE CERTAIN TO INDICATE PERTAINS TO PRICING. FAILURE TO DO SO COULD RESULT IN DISQUALIFICATION.
BidBuy
Item Number
Item Description
Item 1
PURCHASE PRICE
Total price for purchase, installation, training and minimum all manufacturers’ warranties of a new industrial shredder/baler solution as described in Section D.2.
$ ________
Item 2
PREVENTATIVE MAINTENANCE AND BREAK/FIX SERVICES Months 1 through 36
Monthly Charge
# of months
Total
Preventative Maintenance
$_______
36
$_______
Hourly Rate
estimated hours
Total
Break/Fix Services
$_______
45
$_______
TOTAL PREVENTATIVE MAINTENANCE AND BREAK/FIX SERVICES Months 1 through 36
$ ________
Item 3
PARTS ALLOWANCE Months 1 through 36
**Parts Allowance at Cost for 36 months, estimated at $5,000.
$5,000.00
OPTIONAL PRICING NOT USED IN AWARD DETERMINATION
Item 4
PREVENTATIVE MAINTENANCE AND BREAK/FIX SERVICES Months 48 through 60
Monthly Charge
# of months
Total
Preventative Maintenance
$_______
24
$_______
Hourly Rate
estimated hours
Total
Break/Fix Services
$_______
60
$_______
TOTAL PREVENTATIVE MAINTENANCE AND BREAK/FIX SERVICES Months 48 through 60
$ ________
OPTIONAL PRICING NOT USED IN AWARD DETERMINATION
Item 5
PARTS ALLOWANCE Months 37 through 60
**Parts Allowance at Cost for 24 months, estimated at $15,000.
$15,000.00
OPTIONAL PRICING NOT USED IN AWARD DETERMINATION
No BidBuy Item #
In-line filtration/ventilation system
$_______
*The State reserves the right to decrease the number of years of warranty services preventative maintenance and Break/Fix services procured pursuant to this contract based on pricing and availability of funding.
** Parts allowance estimate. Actual costs of parts will be determined based on need.
Sheet1
BidBuy
Revised RFP Pricing Attachment
Item Number
Total price for purchase, installation, training and minimum all manufacturers’ warranties of a new industrial shredder/baler solution as described in Section D.2.
Preventative Maintenance for first 36 months as described in Section D.2; Plus Estimated 45 hours for as needed Break/Fix Services.
$___________________________
Item 2
Services for months 1 through 36
Preventative Maintenance for 36 months
Warranty services for year three (3) as described in Section D.2. (optional) **Parts Allowance at Cost for 36 months, estimated at $5,000.
$____**5,000.00_______________________
Warranty services for year four (4) as described in Section D.2. (Optional) *Preventative Maintenance for months 48 through 60 as described in Section D.2;
$___________________________
And,
*Estimated 60 hours for as needed Break/Fix Services.
Warranty services for year five (5) as described in Section D.2. (Optional) **Parts Allowance at Cost for months 48-60, estimated at $15,000.00.
$_____**15,000.00______________________
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Updated .