RFP Virtual Courtroom Platform

The City of Arlington is seeking a design-build contractor through solicitation 26-0134 to replace the HVAC system and building automation controls at the Human Services Center located at 501 W. Sanford Street, a 20,327 square-foot, two-story occupied building serving multiple tenants including a dental clinic and housing authority offices. The procurement requires qualified firms to provide comprehensive design-build services encompassing system audits, engineering analysis, equipment replacement, building automation system integration, electrical and structural upgrades, and full commissioning and staff training. Acceptable HVAC equipment manufacturers are limited to Carrier, Trane, or Daikin, and the new building automation system must be compatible with Schneider Electric controls currently used by the City at other facilities. The design-build team must include both an architect or engineer and a construction contractor as a single legal entity, and must conduct full system assessments, develop schematic and construction documents, prepare project budgets and schedules, coordinate permits and inspections, manage construction administration, and provide comprehensive closeout documentation. Proposals will be evaluated on a 100-point scoring matrix across three criteria: Experience and Qualifications of Firm (35 points), Qualifications of Team (30 points), and Operational Plan (35 points), with vendors required to submit information on up to five similar projects completed within the past five years, organizational charts identifying key personnel and subcontractors, detailed project timelines with milestones, and general project approach. The solicitation was posted February 12, 2026, with proposals due March 5, 2026, and the project schedule spans from contract execution in March 2026 through construction completion in June 2026, with design occurring in April 2026 and construction beginning in May 2026. All responses must be submitted electronically through the City's Bonfire Portal, and the City reserves the right to conduct short-listing followed by optional oral presentations or interviews before award.

Construction funding is provided through a Community Development Block Grant, requiring compliance with Davis-Bacon prevailing wage laws, and vendors must certify they do not knowingly employ unauthorized alien workers in accordance with the Immigration & Nationality Act. The City of Arlington will consider the impact of awards on compliance with policies regarding contracting with historically underutilized businesses and nonprofit organizations employing persons with disabilities, though no specific set-aside percentages are designated in the solicitation documents. No incumbent contractor or current system integrator is identified in the procurement materials. The overall project budget is $900,000, including owner and contractor contingency, with successful bidders subject to Net 30 Days payment terms under the Texas Prompt Payment Act and required to provide certificates of insurance within 14 calendar days of award notification. The contract is subject to City Council budget approval at the close of each fiscal year and funding approval remains within the sole discretion of City Council. All costs associated with proposal development, interviews, and presentations are the responsibility of the proposer, and no changes to proposed key personnel or subcontractors will be approved without express written City consent.