Denmark Furniture & Shelving

The Forsyth County Public Library issued a competitive solicitation for furniture and shelving to outfit the newly constructed Denmark Library located at 530 Fowler Road, Alpharetta, Georgia. The procurement encompasses a comprehensive range of furnishings and metal shelving systems for multiple functional areas including adult, teen, children's, intergenerational, and outdoor spaces. Deliverables include seating (task chairs, lounge chairs, side chairs, stools, and benches), tables (computer, café, occasional, training, and work tables), storage solutions (lockers, shelving units, and materials bins), workstations, specialized items such as lecterns and display tables, and exterior furniture including benches, café chairs, and tables. The solicitation was issued on August 25, 2023, with sealed bids due by 2:00 p.m. EST on September 28, 2023, submitted in triplicate to the Forsyth County Public Library Administrative Offices at 585 Dahlonega Street, Cumming, Georgia 30040. The deadline for submitting written questions was 5:00 p.m. EST on September 15, 2023, with Addendum 1 issued to address bidder inquiries. Construction completion is projected for August 2024, with target furniture and shelving installation scheduled for early September 2024, though timelines remain subject to change based on construction progress. Evaluation criteria included pricing, timeliness and accuracy of submissions, and quality adherence to specifications, with bids evaluated separately for furniture and shelving components, allowing vendors to bid on either scope independently or both combined.

The solicitation documents specify that all bids must include completed pricing spreadsheets, Non-Collusion Affidavits, and Required Information from Sealed Bidders forms, with all delivery, installation, and transportation costs included in unit pricing on an F.O.B. Destination basis. Bidders were permitted to utilize Georgia State Contract or NCPA (OMNIA) Contract pricing and were required to participate in the E-Verify program, with installation labor mandated to be non-union and performed during normal business hours. "Equal to" product substitutes were only considered for items identified as "basis of design" or "custom" in the specifications, with dealers responsible for confirming manufacturer specifications and verifying building conditions prior to fabrication. The Forsyth County Public Library, exempt from Federal Excise Tax and Georgia Sales and Use Tax, reserved the right to award the bid in its entirety, split among multiple bidders, or reject any or all bids, with payment due within 30 days of receipt of a correct invoice upon inspection and acceptance. Five companies submitted bids for the furniture component, with Office Interiors ultimately awarded the furniture contract for $358,197.55 and Spacesaver Storage Solutions awarded the shelving contract for $197,954.00 on November 20, 2023, bringing the combined award value to $556,151.55. Successful bidders were required to complete delivery and installation within 60 calendar days after notice of award, with all bids remaining valid for a minimum of 60 calendar days following the bid opening.