Addendum 1
116 KB Posted
- Attached to
- Denmark Furniture & Shelving
- Solicitation number
- FY24DENMARKFFE
- Issued by
- Fayette County, Georgia
About this file
This is Addendum 1 to an Invitation to Bid issued by Forsyth County Public Library (FCPL) in Georgia for furniture and shelving required for the newly constructed Denmark Library located at 530 Fowler Road, Alpharetta, Georgia. The addendum addresses clarifications and responses to questions submitted by potential bidders through September 15, 2023, regarding the bid package for furniture and shelving installation. The original bid deadline was September 28, 2023 at 2:00 P.M. Furniture and shelving installation is targeted for early September 2024, following the projected construction completion in August 2024; however, the timeline is subject to change as construction progresses. FCPL will provide awarded vendors with timely updates regarding any schedule modifications that may affect shipping and delivery dates. Furniture and shelving bids will be evaluated separately, allowing dealers to submit bids for either scope independently or both scopes together.
Dealers are permitted to utilize Georgia State Contract or NCPA (OMNIA) Contract pricing for this project, with evaluation criteria focused on pricing, timeliness and accuracy of submissions, and quality adherence to specifications. Manufacturers' specific numbers must be confirmed by dealers through direct contact with manufacturers or their representatives based on provided specifications. "Equal to" product substitutes will only be considered for items identified as "basis of design" or "custom" in the specifications. Installation labor must be non-union, performed during normal business hours, with all labor costs included in unit pricing for each item. Dealers are required to participate in the E-Verify program. Deduct Alternate #1 addresses existing shelving components that may be reused in conjunction with new shelving components, pending FCPL's determination upon bid review. CAD files will be made available to the awarded vendor following bid award.
Text of this file
Forsyth County Public Library Addendum #1 to Invitation to Bid for Furniture and Shelving for Denmark Library
September 18, 2023
This addendum includes the Library’s responses to questions asked by potential bidders through 09/15/2023.
Q: In this bid you have furniture specifications, but no manufacturer numbers at all. Can your specifier provide them?
A: Dealers are required to reach out to the manufacturer/ manufacturer’s reps to confirm specific manufacturer numbers based on the specifications provided.
Q: With regards to the bid package, it is acceptable to bid on only those items we know we can provide the best pricing for exact match or an "equal to" substitute?
A: Dealers shall provide pricing for the specified products. “Equal to” substitutes will only be considered for items identified on the specifications as “basis of design” or “custom”
Q: We are not able to provide the specialty shelving portion but are able to purchase direct from almost all of the manufacturers listed on the furniture specification document.
A: Furniture bids and Shelving bids will be evaluated separately. Dealers are welcome to bid on the Furniture scope even if they are unable to provide the Shelving scope.
Please note this on your submittal by placing “NO BID” on the scope you are unable to provide a bid for.
Q: Are you all expecting to purchase off state contract or are you accepting bids for purchasing and installation from dealers that you will be purchasing from instead?
A: Dealers are welcome to utilize GA State Contract or NCPA (OMNIA) Contract pricing for this project. Submittals will be evaluated based on pricing, timeliness & accuracy, and quality & adherence to the specifications.
Q: Since it’s a county library, are you expecting the pricing to reflect the state of Georgia contract? If so, what would decide the winning bid if all pricing is the same under contract? Will any preferential treatment be given to local dealers?
A: Dealers are welcome to utilize GA State Contract or NCPA (OMNIA) Contract pricing for this project. Submittals will be evaluated based on pricing, timeliness & accuracy, and quality & adherence to the specifications.
Q: Please confirm labor requirements (Union, Non-Union, Straight Time, Overtime, etc.)
A: Non-union (Georgia is not a labor union state). Labor. Installation shall occur during normal business hours. FCPL does require the dealer participate in the E-Verify program. Any labor costs should be included in the unit price of each item.
Q: Can you please provide the CAD files of the drawings?
A: CAD files will be available upon bid award.
Q: For Deduct Alternate #1 Shelving Components, is the list provided the existing components? Please provide any additional details for this deduct alternate.
A: Deduct Alternate #1 assumes existing shelving components would be used in tandem with the new shelving; this will be determined by FCPL upon review of the bids.
The items listed are the existing components with potential for reuse.
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