DEM HVAC System Replacement, Electrification, NBNERR Field Station

The Rhode Island Department of Environment Management is requesting quotes for replacement of the existing fossil-fuel heating and split cooling equipment at the NBNERR Reserve Headquarters/Field Station on Prudence Island with a fully electrified, high-efficiency heat pump HVAC system under RFQ27007070, with quotes due October 29, 2026 at 11:00 a.m. EDT. Rhode Island's minority business enterprise participation policy requires awarding a minimum of fifteen percent of the contract value to MBE/WBE firms.

Vendors must hold Rhode Island Contractors' Registration Board certification throughout the contract term and comply with prevailing wage requirements. The scope includes removal of existing equipment and installation of a heat pump HVAC system; a subtract alternate option permits substitution of a simplified ductless heat pump system in lieu of the ducted VRF system with ductwork and energy recovery ventilator. Substantial completion is required within twelve months of Notice to Proceed, with final completion within thirty calendar days thereafter. Liquidated damages are assessed at $100 per day for delays beyond substantial completion.

Vendor questions may be submitted through October 23, 2026 at 2:00 p.m. EDT via the Ocean State Procures platform. A pre-bid conference is referenced in the solicitation documents.

Proposals must include all work specified, costs of bonds, and any allowances and addenda. Vendors must submit electronically through Ocean State Procures and furnish a bid surety bond or certified check equal to five percent of the cost proposal at submission. Prior to purchase order issuance, the awarded vendor must furnish 100% payment and performance bonds from a surety licensed in Rhode Island. Required insurance includes general liability ($1,000,000 per occurrence), workers' compensation ($100,000 each accident), and automobile liability ($1,000,000 each occurrence). The State will withhold a 0.33% contract administrative fee from invoices. The AIA A104-2017 Standard Abbreviated Form of Agreement Between Owner and Contractor with State of Rhode Island is required.