Decontamination Equipment, Supplies and Training

The City of Orlando, located in Orange County, Florida, is soliciting bids for Invitation for Bid (IFB25-0386) to procure a comprehensive decontamination equipment and training solution for the Orlando Fire Department. The primary procurement focuses on a portable decontamination system specifically designed for firefighters, enabling rapid and effective on-site decontamination of personnel and equipment to reduce cancer-causing contaminants. The procurement includes Enhanced Decon Systems (EDS), surface cleaners, decontamination kegs, active poly pads, and an 8-hour hybrid decontamination training course. Key procurement dates include a non-mandatory pre-bid conference on August 12, 2025, at 11:00 AM, a question cut-off date of August 22, 2025, at 5:00 PM, and bid submissions due September 4, 2025, at 2:00 PM. The contract requires delivery of equipment within 90 days of purchase order issuance, with training to commence within two weeks after equipment delivery. Evaluation will consider lowest responsive and responsible bidder, with the City reserving the right to award on a lump sum, per group, or per item basis.

The procurement is partially funded through a Community Development Block Grant CARES (CDBG-CV) program, which may introduce specific federal compliance requirements for contractors. While no specific set-aside designations were explicitly mentioned, the solicitation includes living wage requirements for service contractors exceeding $100,000 annually, mandating a minimum wage of $15.00 per hour. Insurance requirements are comprehensive, including workers' compensation, comprehensive automobile liability, and commercial general liability coverage. Payment terms offer flexibility, including J.P. Morgan Visa Virtual Card (payment within 48 hours), ACH (net 30 days), or check (net 45 days). The total grant amount associated with this multi-department initiative is $1,586,717.00, with this decontamination equipment and training representing a specific allocation within the broader community development program. Electronic bidding is mandatory, with only electronic responses accepted through the city's procurement system.