Summary

This is a Fiscal Impact Statement prepared by the City of Orlando, Florida in support of a Community Development Block Grant CARES (CDBG-CV) application for $1,586,717 administered by the Florida Department of Economic Opportunity with funding from the U.S. Department of Housing & Urban Development. The grant addresses COVID-19 preparation, prevention, and response efforts through a multi-department initiative involving the City's Minority Business Enterprise (MBE), Executive Offices, Facilities, Families Parks & Recreation, and Fire departments. The specific procurement associated with this grant is Invitation for Bid (IFB25-0386) for a portable decontamination system designed for the Orlando Fire Department. The decontamination solution includes Enhanced Decon Systems (EDS), surface cleaners, decontamination kegs, active poly pads, and an 8-hour hybrid training course. Key dates include a non-mandatory pre-bid conference on August 12, 2025, at 11:00 AM, a question deadline of August 22, 2025, at 5:00 PM, and bid submissions due September 4, 2025, at 2:00 PM. Equipment delivery is required within 90 days of purchase order issuance, with training to commence within two weeks after delivery.

The $1,586,717 CDBG-CV grant represents non-recurring revenue to be allocated across multiple departments: $527,000 to Facilities and MBE, $723,000 to Executive Offices and Office of Finance Development, and $336,717 to Families Parks & Recreation. The funding will be recorded in Fund 1130_F Grant Fund and recognized in the City's budget through a future Budget Resolution Committee action. Award will be made to the lowest responsive and responsible bidder, with the City retaining discretion to award on a lump sum, per group, or per item basis. The procurement includes living wage requirements of $15.00 per hour for service contractors exceeding $100,000 annually and comprehensive insurance requirements including workers' compensation and commercial general liability coverage. Electronic bidding is mandatory through the City's procurement system. Payment terms include options for J.P. Morgan Visa Virtual Card (48 hours), ACH (net 30 days), or check (net 45 days).