CAI_4.24.23.pdf

This is a City Council Agenda Item for the City of Orlando, Florida, related to acceptance of a Community Development Block Grant CARES Act (CDBG-CV) federal grant. The City of Orlando has been awarded $1,586,717.00 in federal funding from the Florida Department of Economic Opportunity to support a multi-department initiative responding to coronavirus pandemic impacts. The grant funds multiple projects including expansion of internet access, academic support services, decontamination of emergency equipment with improved filtration in public facilities, and small business support. Specifically, the decontamination component includes procurement of portable decontamination systems for the Orlando Fire Department, Enhanced Decon Systems (EDS), surface cleaners, decontamination kegs, active poly pads, and an 8-hour hybrid decontamination training course. The solicitation (IFB25-0386) includes a non-mandatory pre-bid conference scheduled for August 12, 2025, at 11:00 AM, with a question cut-off date of August 22, 2025, at 5:00 PM, and bid submissions due September 4, 2025, at 2:00 PM. Equipment delivery is required within 90 days of purchase order issuance, with training to commence within two weeks after equipment delivery. The City Council meeting date was April 24, 2023, with recommended action to approve and ratify the Mayor's acceptance of the grant agreement.

The procurement is funded entirely through the CDBG-CV program and subject to federal compliance requirements. Living wage requirements apply to service contractors exceeding $100,000 annually at a minimum wage of $15.00 per hour. Insurance requirements include workers' compensation, comprehensive automobile liability, and commercial general liability coverage. Payment terms offer multiple options including J.P. Morgan Visa Virtual Card (48-hour payment), ACH (net 30 days), or check (net 45 days). The City reserves the right to award on a lump sum, per group, or per item basis to the lowest responsive and responsible bidder. Electronic bidding is mandatory, with only electronic responses accepted through the city's procurement system. No specific set-aside designations were mentioned in the solicitation.