Agreement_H2469_-_A2_City_of_Orlando_AMENDMENT_SIGNED_9.9.24.pdf

Modification to Subgrant Agreement Small Cities CDBG Program

Form SC-44

Modification Number 2 to Subgrant Agreement Between the Florida Department of Commerce and the City of Orlando, Florida

This Modification Number 2 is entered into by and between the State of Florida, Department of

Commerce, (“Commerce”), and the City Orlando, Florida, (“the Recipient”), (each individually a “Party” and collectively the “Parties”).

WHEREAS, FloridaCommerce and the Recipient entered into Contract Number 22CV-E12, FLAIR

Contract Number H2469, on April 24, 2023 (“the Agreement”), pursuant to which Commerce provided a subgrant in the amount of $1,587,717.00 to the Recipient under the Small Cities Community Development Block

Grant (“CDBG”) Program as set forth in the Agreement;

WHEREAS, Paragraph (4) of the Agreement provides that modifications to the Agreement shall be valid when executed in writing by both Parties;

WHEREAS, Commerce and the Recipient desire to modify the Agreement;

NOW, THEREFORE, in consideration of the mutual promises of the parties contained herein, the parties agree as follows:

Revise the Activity Work Plan

1. Attachment __, Activity Work Plan, of the Subgrant Agreement is hereby deleted and is replaced by the revised Attachment __, which is attached hereto and incorporated herein by reference.

Revise the Project Budget

2. Attachment A, _____, of the Subgrant Agreement is hereby deleted and is replaced by the revised

Attachment A, which is attached hereto and incorporated herein by reference.

Revise the Project Narrative

3. Attachment A, Project Narrative, of the Subgrant Agreement is hereby deleted and is replaced by the revised Attachment A, which is attached hereto and incorporated herein by reference.

Change the Number of Accomplishments and/or Beneficiaries

4. Attachments A of the Subgrant Agreement are hereby deleted and are replaced by the revised Attachments

A, which are attached hereto and incorporated herein by reference.

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Modification to Subgrant Agreement Small Cities CDBG Program

Form SC-44

Recipient: City of Orlando

Modification Number: 2

Commerce Contract Number: 22CV-E12

FLAIR Contract Number: H2469

Include an Unaddressed Need from the Application for Funding as Addressed Need

5. Attachments _____ of the Subgrant Agreement are hereby deleted and are replaced by the revised Attachments _____, which are attached hereto and incorporated herein by reference.

Change the Participating Parties

6. (Type in the name of firm), is removed as a Participating Party to the Subgrant Agreement.

7. (Type in the name of new firm) is added as a Participating Party to the Subgrant Agreement. A copy of the new Participating Party Agreement, containing provisions and caveats that meet or exceed the conditions agreed to in the original Participating Party Agreement, is attached.

Extend the Agreement

8. Paragraph (3) titled Period of Agreement on page 1 of the Subgrant Agreement is hereby deleted and replaced by the following Paragraph (3):

(3) Period of Agreement

This Agreement begins on March 1, 2022, (the "Effective Date") and ends on September 30, 2025 (the

"Expiration Date") unless otherwise terminated as provided in this Agreement (the "Termination Date").

The period of time between the Effective Date and the Expiration Date or Termination Date is the

"Agreement Period."

Other:

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9/24/2024

9/24/2024

Attachment A – Project Description and Deliverables

1. PROJECT DESCRIPTION: The City of Orlando (“Recipient” or the “City”) has been selected to participate in the CDBG-CV Program. The Recipient will use CDBG-CV funds to conduct various activities throughout the City and in historically disadvantaged areas. First, the Recipient will use CDBG-CV funds to spur economic development in low-to-moderate income (“LMI”) census tracks through beautification activities in the Main Street and/or Market Street districts. Beautification grants may be used to improve blighted areas and beautify commercial districts in disadvantaged areas through graffiti removal, public art, landscaping, installation of signage and manners. Second, the Recipient will expand internet access for residents by offering a device lending program that allows residents to checkout equipment for use at 15 community facilities. Third, the Recipient will provide laptops to LMI households to further educational and career goals. Fourth, the Recipient will provide and facilitate academic support services to students impacted by the COVID-19 pandemic. Academic support services will take place at up to seven (7) sites where qualified teachers will work with at-risk students. Fifth, the Recipient will also conduct training activities for public safety officers to enhance their ability to decontaminate hazardous substances.

The Recipient shall conduct the device lending program at the following 15 neighborhood facilities located in low-to-moderate income service areas:

1. Dr. J. B. Callahan Neighborhood Center, 101 North Paramore Avenue, 32801.

2. Sylvester Hankins Park, 1340 Lake Park Court, 32805.

3. Northwest Community Center, 3955 W D Judge Drive, 32808.

4. Rosemont Community Center, 4872 Rose Bay Drive, 32808.

5. Dr. James R. Smith Neighborhood Center, 1723 Bruton Blvd., 32805.

6. Citrus Square Recreation Site, 4525 Hickey Drive, 32822.

7. Engelwood Neighborhood Center, 6123 LaCosta Drive, 32807.

8. John H. Jackson Community Center, 1002 West Carter St., 32802.

9. L. Claudia Allen Senior Center, 1840 Mable Butler, Drive, 32805.

10. Grand Avenue Neighborhood Center, 800 West Grand Street, 32805.

11. Ivey Lane Recreation Site, 291 Silverton Street, 32811.

12. Langford Park & Center, 1808 East Central Blvd., 32802.

13. Rock Lake Community Center, 440 North Tampa Ave, 32805.

14. Wadeview Community Center, 2177 S Summerlin Avenue, 32804; and

15. Dover Shores Community Center, 1400 Gaston Forster Road, 32812.

Device lending program services will also be offered at the Rise Employment Office at 1220 West Colonial Drive and the Hispanic Office for Local Assistance (“HOLA”) Office located at 595 North Primrose Drive.

The Recipient shall conduct academic support services at the following seven (7) locations:

1. Dover Shores Community Center, 1400 Gaston Forster Road, 32812.

2. Dr. I. Sylvester Hankins Park Recreation Site, 1340 Lake Park Court, 32805.

3. Ivey Lane Recreation Site, 291 Silverton Street, 32811.

4. Langford Park & Center, 1808 East Center Blvd., 32802.

5. Rosemont Community Center, 4872 Rose Bay Drive, 32808.

6. Wadeview Community Center, 2177 South Summerlin Avenue, 32804; and

7. Citrus Square Recreation Site, 4525 Hickey Drive, 32822.

2. RECIPIENT RESPONSIBILITIES: The Recipient shall timely perform the Deliverables and Tasks described in Attachment A – Project Description and Deliverables, and in doing so, the Recipient shall comply with all the terms and conditions of this Agreement. The Recipient shall agree to a written budget (“Project Detail Budget”), subject to the

Docusign Envelope ID: ABF27AE9-CC5C-4A5D-BC30-6AD5EFB09EF8Docusign Envelope ID: ABF27AE9-CC5C-4A5D-BC30-6AD5EFB09EF8 approval of Commerce and in conformity with the current example attached to the Agreement as Attachment B. The

Project Detail Budget must identify the maximum reimbursement amount allowed for the Deliverables and Tasks described in Attachment A. The Recipient shall also agree to and shall timely perform the activities as specified within an

Activity Work Plan, subject to the approval of Commerce and in conformity with the current example attached hereto as

Attachment C. The Project Detail Budget and the Activity Work Plan may be modified by the unilateral determination of Commerce or by mutual consent of the Parties.

The Recipient will accept applications from Main Street Districts and Market Street Districts for eligible beautification projects, issue awards, monitor awardees, and provide documentation of completed beautification projects.

The Recipient shall post an advertisement for the Academic Coordination position, interview, and hire a qualified individual. The Recipient shall recruit twenty-two (22) qualified teachers on a part-time basis, onboard teachers, and publicize the academic support services program to local schools. The Recipient shall implement the academic support services program at the seven (7) neighborhood centers listed above in Section 1 of Attachment A-Project Description and Deliverables and provide at least 10,000 hours of academic support and enrichment.

The Recipient will provide 8-hour hybrid decontamination training and 2-day Train-the-Trainer training to public safety officials to expand the Orlando Fire Department’s ability to respond to situations involving hazardous substances, and will purchase decontamination supplies related to this training.

3. COMMERCE’S RESPONSIBILITIES: Commerce shall receive and review the Project Deliverables and, upon

Commerce’s acceptance of the Deliverables and receipt of the Recipient’s pertinent invoices in compliance with the invoice procedures of this Agreement, Commerce shall process payment to the Recipient in accordance with the terms and conditions of this Agreement.

4. DELIVERABLES:

Recipient agrees to provide the following services as specified:

Deliverable No. 1 – Beautification Grants

Tasks

Minimum Level of Service (to Submit a Request for

Payment)

Financial Consequences

The Recipient shall provide Beautification Grants as detailed below in complete the Project Implementation tasks listed below.

The Recipient shall be reimbursed upon completion of a minimum of one (1) Task as detailed in Section A and

Attachment A – Project

Description and Deliverable;

evidenced by the following:

1) Copies of awardees executed agreements.

2) Photographs or similar documentation of completed projects;

3) Invoice(s) noting completed tasks as well as payroll and other

Failure to perform the Minimum Level of Service shall result in nonpayment for this deliverable for each payment request.

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Deliverable No. 2 – Implement Academic Support Services Program

Minimum Level of Service (to Submit a Request for Payment)

Financial Consequences

The Recipient shall implement an Academic Support Services Program as detailed below in Section B this Attachment A-Project Description and Deliverables.

The Recipient shall be reimbursed upon completion of a minimum of one (1) implementation of Academic

Support Services Program tasks as detailed in Section B and

Attachment A – Project

Description and Deliverable;

evidenced by the following:

1) Proof of recruitment.

2) A summary list of hired teachers.

3) Copies of attendance sheets.

4) Proof of intake, outreach, and case management services.

5) Copies of email and any other correspondence sent to schools.

6) Invoice(s) noting completed tasks as well as payroll and other supporting documentation, as applicable.

Failure to perform the Minimum Level of Service shall result in nonpayment for this deliverable for each payment request.

Deliverable No. 3 – Provide Training on Decontamination to Public Safety Officers

Minimum Level of Service

(to Submit a Request for

Payment)

Financial Consequences

The Recipient shall provide decontamination training as detailed below in this Attachment A-Project Description and Deliverables.

The Recipient shall be reimbursed upon completion of a minimum of one (1)

Decontamination training as detailed in Section C and

Attachment A – Project

Description and Deliverable;

evidenced by the following:

1) Copies of purchase orders and/or contracts.

2) Training Sign-In Sheets

3) Invoice(s) noting completed tasks as well as payroll and other

Failure to perform the Minimum Level of Service shall result in nonpayment for this deliverable for each

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Deliverable No. 4 – Device Lending Program

Minimum Level of Service

(to Submit a Request for

Payment)

Financial Consequences

The Recipient shall complete eligible tasks as detailed below in this Attachment A- Project Description and Deliverables.

The Recipient shall be reimbursed upon completion of a minimum of one (1) task as detailed in Section D and

Attachment A – Project

Description and Deliverable;

evidenced by invoice(s) noting completed tasks as well as payroll and other supporting documentation, as applicable.

Failure to perform the Minimum Level of Service shall result in nonpayment for this deliverable for each

Total Award Not to Exceed $1,586,717.00

A. Deliverable No. 1 – Beautification Grants

Tasks that are eligible for reimbursement are as follows:

Perform client’s outreach and intake services.

Perform case management services.

Accept and process applications from Main Street and Market Street Districts for beautification activities located in disadvantaged neighborhoods.

Determine eligibility for submitted applications and activities.

Select no more than (6) six awardees and execute agreements for grants for a combined total of $500,000. Provide copies of executed agreements to Commerce.

B. Deliverable No. 2 – Implement Academic Support Services Program

Tasks that are eligible for reimbursement are as follows: Recipient shall:

Hire qualified Academic Coordinator(s).

Recruit 22 qualified teachers on a part-time basis and onboard teachers.

Provide copy of names and titles for Academic Coordinator and Qualified Teacher positions.

Performed Clients outreach and intake services: Contact local public schools with close proximity to seven (7) neighborhood centers where academic support services will be provided.

Performed case management services.

Deliver instruction hours to students.

Correspond with public schools.

Maintain daily attendance sheets.

C. Deliverable No. 3 – Provide Training on Decontamination to Public Safety Officers Tasks that are eligible for reimbursement are as follows:

Procure materials for decontamination training, Provide 8-hour hybrid decontamination training to public safety officers, Docusign Envelope ID: ABF27AE9-CC5C-4A5D-BC30-6AD5EFB09EF8Docusign Envelope ID: ABF27AE9-CC5C-4A5D-BC30-6AD5EFB09EF8

Provide 2-day Train-the-Trainer training, Provide copies of purchase order(s)

Provide sign-in sheets to document participation in trainings.

D. Deliverable No. 4 – Device Lending Program Tasks that are eligible for reimbursement are as follows:

Draft and issue RFPs for devices (laptops, hotspots; tablets) and for services (subcontractor to provide training and for mobile device management of lending program); evaluate proposals, select subcontractors execute contracts and coordinate with subcontractor to manage assist program.

Provide training for staff at 15 centers listed in the Project Description and the Rise Employment Office and the HOLA Office for implementation of the Device Lending Program, help train staff of subcontractor for management of the Assist Program.

Set up the Device Lending Program at 15 centers listed in the Project Description and the Rise Employment

Office and the HOLA Office. Devices to be checked out will include laptops, hotspots and tablets.

Determine eligibility for assistance and provide laptops to 100 eligible households.

Develop digital literacy curriculum, publicize training events and present at least 90 1-hour classes at neighborhood centers for free to residents.

Provide copy of purchase order(s) for devices.

Provide copy of subcontract with vendor.

Provide sign in sheet of attendees for staff trainings.

Provide copy of publicity materials informing residents of Device Lending Program.

Provide names and eligibility information for households in the Laptop Assist Program.

Provide copy of publicity materials for Digital Training Classes.

Provide sign in sheets for Digital Training Classes.

5. COST SHIFTING: The deliverable amounts specified within Section 4 of this Scope of Work are established based on the Parties’ estimation of sufficient delivery of services fulfilling grant purposes under the Agreement in order to designate payment points during the Agreement Period; however, this is not intended to restrict

Commerce’s ability to approve and reimburse allowable costs Recipient incurred providing the deliverables herein.

Prior written approval from Commerce’s Agreement Manager is required for changes to the above Deliverable amounts that do not exceed 10% of each deliverable total funding amount. Changes that exceed 10% of each deliverable total funding amount will require a formal written amendment request from Recipient, as described in

MODIFICATION section of the Agreement. Regardless, in no event shall Commerce reimburse costs of more than the total amount of this Agreement.

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