Custodial Services for Human Services Joining Forces for Families Offices

Dane County, Wisconsin is requesting bids on custodial services for four Human Services Joining Forces for Families (JFF) office locations with proposals due August 18, 2026, and mandatory site visits scheduled for August 6, 2026. A local-vendor preference applies to vendors located within Dane County and adjacent counties.

The scope covers weekly cleaning (52 times per year) and monthly cleaning (12 times per year) at JFF offices in Madison (Flower Lane, Eastside/Darbo Drive, and Truax) and Stoughton. Services include routine vacuuming, floor care, restroom sanitization, and trash removal; monthly tasks include chair and partition glass cleaning. Bidders must provide all necessary equipment and environmentally friendly cleaning chemicals; the County supplies only toilet paper, trash liners, paper towels, and hand soap. The vendor must demonstrate a minimum of two years of commercial cleaning experience with comparably sized facilities, maintain Commercial General Liability insurance of at least $1 million per occurrence, and provide a Workers' Compensation Certificate of Insurance. All personnel must pass security and background checks; new hires require two weeks for processing before beginning work. No subcontracting is permitted.

Pricing shall be submitted as unit costs for weekly and monthly custodial services at each location, future pricing increase percentages for years two through five, and hourly rates for additional services beyond the regular schedule. All pricing must be inclusive of labor, equipment, supplies, and delivery costs.

The contract term runs from January 1, 2027, through December 31, 2031, with five consecutive one-year terms; renewal terms are not automatic and must be mutually agreed upon. The County will award to the most responsive and responsible bidder. Questions are due August 11, 2026.