BID_122022_-_Custodial_Services_JFF_Offices.pdf
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- Solicitation number
- 2026-RFB-052-PR
- Issued by
- Dane County, Mattoon Village, Wisconsin
About this file
This is a Request for Bid (RFB) document issued by the Dane County Department of Administration Purchasing Division for custodial services at five Human Services Joining Forces for Families (JFF) office locations in Wisconsin. The bid solicits comprehensive cleaning services for facilities located in Stoughton, Sun Prairie, Madison (Flower Lane), Madison (Darbo Drive), and Madison (Truax), with service schedules negotiable for most locations and specific day/time requirements for others. The Stoughton facility requires Friday service, while Sun Prairie requires evening hours on days other than Monday. Services include routine weekly cleaning such as vacuuming, floor care, restroom sanitization, trash removal, and monthly tasks including chair and partition glass cleaning. The bid deadline was February 4, 2022 at 2:00 p.m. CST, with an anticipated contract start date of March 1, 2022. The contract term runs through December 31, 2022, with four possible one-year renewal extensions available through 2026. No site visits were scheduled for this solicitation.
Pricing shall be submitted as monthly costs for each of the five locations with annual totals calculated for each contract year, along with an hourly rate for additional services beyond routine cleaning that may be requested by the Dane County Human Services Department. Bidders must demonstrate a minimum of two years of commercial cleaning experience with comparably sized facilities, provide all necessary equipment and cleaning chemicals, and ensure all personnel are properly trained in commercial cleaning practices. All bidders must comply with background check requirements administered by JFF Office facilities, with new personnel requiring two weeks for processing before they can begin work. The vendor must provide complete specifications and schedules to cleaning staff, conduct quarterly inspections and evaluations with designated County staff, and assume responsibility for all keys issued, with costs for key replacement or lock re-keying charged to the vendor if necessitated by Provider actions. Bidders must certify fair labor practices compliance and indicate whether they agree to furnish services to municipalities and state agencies through cooperative purchasing agreements.
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Text version
Section 2 – Bid Specifications – Submit with Bid
1 | P a g e
DANE COUNTY
DEPARTMENT OF ADMINISTRATION
PURCHASING DIVISION
REQUEST FOR BID (RFB)
Revised 05/2021 (G/S)(LVP)(LCP)
BID NUMBER: 122022
BID TITLE:
Custodial Services for
Human Services Joining Forces for Families Offices
BID DEADLINE: February 4, 2022
2:00 p.m. (CST)
SUBMIT BID TO: Purchasing Bid Dropbox www.danepurchasing.com
*Late, faxed, mailed, hand-delivered or unsigned bids will be rejected*
DIRECT
ALL INQUIRES
TO:
Carmen Hidalgo Purchasing Officer (608)294-0002 Hidalgo.carmen@countyofdane.com www.danepurchasing.com
BID SUBMISSION CHECKLIST
Update Vendor Registration
Read Entire Bid Document
Completed Bid Packet (In PDF Format) Section 1 – Vendor Information Section 2 – Bid Specifications Section 3 – Price Proposal
Upload Bid Response to Purchasing Bid Dropbox
DATE ISSUED January 5, 2022 http://www.danepurchasing.com/
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VENDOR INFORMATION
VENDOR NAME:
Vendor Information (address below will be used to confirm Local Vendor Preference) Address City County State Zip+4 Vendor Rep. Name Telephone Title Email Dane County Vendor #
Local Vendor Preference
(Reference General Guidelines #1.6)
Local Content Vendor Preference (Reference General Guidelines #1.7)
Locally Based & Owned Vendor Dane County-Made Locally Operated Vendor Regionally-Made Non-Locally Operated Vendor Wisconsin-Made No Local Vendor Preference No Preference
Cooperative Purchasing (Reference General Guidelines #1.8)
I agree to furnish the commodities or services of this bid to municipalities and state agencies.
I do not agree to furnish the commodities or services of this bid to municipalities and state agencies.
Fair Labor Practice Certification (Reference General Guidelines #1.9)
Vendor has not been found by the National Labor Relations Board (“NLRB”) or the Wisconsin Employment Relations Commission (“WERC”) to have violated any statute or regulation regarding labor standards or relations in the seven years prior to the date this bid submission is signed.
Vendor has been found by the National Labor Relations Board (“NLRB”) or the Wisconsin Employment Relations Commission (“WERC”) to have violated any statute or regulation regarding labor standards or relations in the seven years prior to the date this bid submission is signed.
Addenda – we hereby acknowledge receipt, review and use of the following addenda, if applicable.
Addendum #1 Addendum #2 Addendum #3 Addendum #4 None
Signature Affidavit In signing this bid, we certify that we have not, either directly or indirectly, entered into any agreement or participated in any collusion or otherwise taken any action in restraint of free competition; that no attempt has been made to induce any other person or firm to submit or not to submit a bid; that this bid has been independently arrived at without collusion with any other bidder, competitor or potential competitor; that this bid has not been knowingly disclosed prior to the opening of bids to any other bidder or competitor; that the above statement is accurate under penalty of perjury.
The undersigned, submitting this bid, hereby agrees with all the terms, conditions, and specifications required by the County in this Request for Bid, and declares that the attached bid and pricing are in conformity therewith.
Signature: _____________________________ Title: _____________________
Printed Name: __________________________ Date: _____________________
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BID AND SPECIFICATION OVERVIEW
Dane County as represented by the Purchasing Division will accept bids for the purchase of specified item(s) as described within this document.
Specification Compliance: Bidder shall complete every space in the area provided with either a check mark to indicate the item being bid is exactly as specified (Yes), or deviates from bid specification (No). Any deviation from the minimum specifications stated herein must be identified in detail in the Specifications Deviations section of the bid and must include a description of how the proposed item(s) differ from the bid requirements, along with detailed justification for such deviation.
Bidder shall include photos and schematics as necessary, for complete clarification.
The specifications below describe an acceptable product. Minor variations in specification may be accepted if, in the opinion of County staff, they do not adversely affect the quality, maintenance or performance of the item(s). Dane County reserves the right to accept or reject any and all bids, to waive informalities and to choose the bid that best meets the specifications and needs of the County.
Term: The contract shall be effective on the date indicated on the Dane County purchase order or the Dane County contract execution date and shall run until December 31, 2022 with four possible one-year extensions available.
If applicable, any renewal terms are not automatic extensions. Vendor performance may be taken into consideration in the decision by the contracting agencies and the Purchasing Division to either continue this contract into each possible renewal term or to terminate and re-bid this contract.
Anticipated Start Date: March 1, 2022
Term 1 – March 1, 2022 – December 31, 2022 Term 2 – January 1, 2023 – December 31, 2023 Term 3 – January 1, 2024 – December 31, 2024 Term 4 – January 1, 2025 – December 31, 2025 Term 5 – January 1, 2026 – December 31, 2026
Site Visits: There will not be scheduled site visits for this bid. Vendors are encouraged to ask additional questions when necessary in order to complete proposals – see section 1.2 of RFB General Guidelines and Terms & Conditions.
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BID SPECIFICATIONS
Custodial Services – JFF Offices
# DESCRIPTION SPEC COMPLIANCE
1 General Yes No
2 Minimum of 2 years of commercial cleaning service experience with comparably sized facilities.
3 Access to all necessary equipment. Dane County will not provide custodial cleaning equipment.
4 Access to all proper and necessary cleaning chemicals.
5 Organizational capacity to complete all specifications listed within the Scope of Services.
6 All cleaning staff members are trained in commercial cleaning.
7 All work listed shall be performed in a thorough and professional manner and in accordance with accepted industry methods and practices.
8 All work shall be in strict compliance with all local and state codes, ordinances, laws, and policies.
The Provider shall provide an adequate number of competent, properly trained personnel with sufficient supervision to provide the required services at all times.
10 The Provider shall provide all personnel with a complete set of specifications and schedules to ensure all required services are completed.
Any work found to be in any way defective or unsatisfactory shall be corrected by the Provider at its own expense at the order of the County. The County also reserves the right to contract out services not satisfactorily completed and to purchase substitute services elsewhere. The County reserves the right to charge the vendor with any or all costs incurred or retain/deduct the amount of such costs incurred from any monies due or which may become due under this contract.
Employees of the Provider shall not disturb papers or personal effects on desks, open drawers or cabinets, use telephone, radio or television sets, or tamper with other personal or county property.
Employees of the Provider shall wear proper identification at all times.
13 Square footage measurements for each building are approximate and may include areas that do not require cleaning services.
14 Equipment and Supplies Yes No
All tools and equipment and cleaning supplies shall be provided by the provider and shall meet all supplies with attached Material Safety Data Sheets (MSDS) intended for use in the building.
16 The Provider will make every effort to use environmentally friendly products
17 If necessary, all Personal Protective Equipment (PPE) shall be provided by the Provider for custodial staff.
18 Dane County will provide toilet paper, trash can liners, paper towels and hand soap for each facility.
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19 Quality Assurance Inspections Yes No
The Provider’s on-site supervisor shall conduct a quarterly inspection and evaluation of the facility with the designated Dane County staff member to ensure compliance with the work required by this contract.
21 Security, Clearance and Background Checks Yes No 22 Provider shall be responsible for all keys issued to the Provider.
23 Under no circumstances shall Provider’s employees admit anyone to areas controlled by a key in their possession.
24 All doors and windows shall be closed and locked upon completion of work in the area.
25 Provider shall not duplicate any keys for the premises and shall report any lost keys to the Dane County contact person.
Dane County will replace keys and re-key locks. Any costs incurred for the replacement of keys or re-keying of locks necessitated by the Provider or the Provider's employees will be charged to the Provider.
Any person working under this contract whose employment or performance is objectionable to the County, or who fails to obtain a security clearance, shall be immediately transferred from the premises.
28 A request by the County to transfer an employee shall not constitute an order to discipline or discharge the employee.
The services to be performed are located at JFF Office facilities. The JFF Office will conduct background checks on all Provider personnel who will be working in these facilities
30 Provider personnel cannot begin working at these facilities until they have passed a background check.
31 Provider personnel that do not pass a background check cannot work at these facilities.
32 Provider is responsible for ensuring that all personnel have successfully passed background checks prior to working at these facilities.
33 Background checks for new personnel can be requested by the Provider at any time and will require two weeks for processing.
6 | P a g e
JFF Stoughton
343 E. Main St. Stoughton, WI 53589 Service Days Fridays Service Start Time Negotiable
Description Square Footage Tile Carpet
Office 1 215 Hallway 30 Foyer 1 139 Unisex Bathroom 30 Total Tile 30 Total Carpet 384 Custodial Closet No # of Toilets 1 # or Urinals 0 # of Restroom Individual Sinks 1 # of Drinking Fountains 0 Exterior Window Pane Count 0
Interior Window Pane Count 1 glass door / 1 picture glass window
For the purpose of counting windows, an exterior window is counted as 1 exterior window pane and 1 interior window pane. An interior window is counted as 2 interior window panes. This includes glass doorways/entryways.
7 | P a g e
JFF Stoughton
343 E. Main St. Stoughton, WI 53589
SP 1 Once Per Week Yes No SP 2 Vacuum carpeting and any entry mats.
SP 3 Sweep/dust mop tile floors, then disinfect damp mop.
SP 4 Dust or damp wipe horizontal surfaces of cleared desks, classroom tables, file cabinets, shelves, countertops, classroom and breakroom tables.
SP 5 Spot clean carpets of spills.
SP 6 Empty waste containers and remove trash to designated area. Recycle trash as directed (no sorting of trash).
SP 7 Install plastic liners as required.
SP 8 Clean all entryway/foyer door glass, spot clean partition and side glass.
SP 9 Delime and polish water fountain.
SP 10 Clean all halls and entrance areas.
SP 11
Disinfect breakroom counters and all tabletops. Clean sink and microwave. Disinfect all tables that are set up in any classroom. Classroom tables do not need to be disinfected unless they are set up.
SP 12 Mop floor and clean sink in the weapon cleaning room.
SP 13 Leave furniture neat and organized.
SP 14 Secure doors as directed.
SP 15 Leave written report on broken items or unusual occurrences.
SP 16 Clean restrooms, including:
SP 17 -Clean and disinfect sinks, toilets, urinals and hardware
SP 18 -Clean partitions, dispensers and mirrors
SP 19 -Stock soap, towel and tissue dispensers
SP 20 -Spot clean walls, doors, light switches of smudges
SP 21 -Empty and remove trash
SP 22 -Sweep floors and damp mop
SP 23 -Clean shower area as required
SP 24 Remove cobwebs.
SP 25 Clean restroom vents, acid clean toilets/urinals, flush drains with water.
SP 26 Clean interior windows, as needed.
SP 27 Once Per Month Yes No SP 28 Dust chair rungs
SP 29 Wash partition glass.
SP 30 Perform dusting above 7’.
SP 31 Spot clean walls as needed.
SP 32 Brush or vacuum all upholstered chairs. This service may be requested more than one time per month, as needed.
8 | P a g e
JFF/ECI Sun Prarie 1632 Main St., Suite 150 Sun Prairie, WI 53590
Service Days Any night except Mondays Service Start Time Evening hours
Description Square Footage Tile Carpet
Office 1 120 Office 2 120 Office 3 1288 Hallway 150 Foyer 1 500 Unisex Bathroom 25 Total Tile 872 Total Carpet 1288 # of Toilets 2 # or Urinals 0 # of Restroom Individual Sinks 2 # of Drinking Fountains 0 Exterior Window Pane Count 2 glass doors
Interior Window Pane Count 2 windows / 2 picture windows / 1 glass entrance
For the purpose of counting windows, an exterior window is counted as 1 exterior window pane and 1
9 | P a g e
JFF/ECI Sun Prarie
1632 Main St., Suite 150 Sun Prairie, WI 53590
SP 2 Vacuum carpeting and any entry mats.
SP 3 Sweep/dust mop tile floors, then disinfect damp mop.
SP 9 Delime and polish water fountain.
SP 10 Clean all halls and entrance areas.
SP 11
Disinfect breakroom counters and all tabletops. Clean sink and microwave. Disinfect
SP 14 Secure doors as directed.
SP 15 Leave written report on broken items or unusual occurrences.
SP 16 Clean restrooms, including:
SP 17 -Clean and disinfect sinks, toilets, urinals and hardware
SP 18 -Clean partitions, dispensers and mirrors
SP 19 -Stock soap, towel and tissue dispensers
SP 20 -Spot clean walls, doors, light switches of smudges
SP 21 -Empty and remove trash
SP 22 -Sweep floors and damp mop
SP 23 -Clean shower area as required
SP 24 Remove cobwebs.
SP 25 Clean restroom vents, acid clean toilets/urinals, flush drains with water.
SP 26 Clean interior windows, as needed.
SP 27 Once Per Month Yes No SP 28 Dust chair rungs
SP 29 Wash partition glass.
SP 30 Perform dusting above 7’.
SP 31 Spot clean walls as needed.
10 | P a g e
JFF Flower Lane 7011 Flower Ln., #A Madison, WI 53717
Service Days Negotiable
Service Start Time Negotiable – can be evening hours
Description Square Footage Tile Carpet
Office 1 143 Office 2 156 Hallway 45 Breakroom 109 Foyer 1 220 Unisex Bathroom 56 Total Tile 165 Total Carpet 564 Custodial Closet No # of Toilets 1 # or Urinals 0 # of Restroom Individual Sinks 1 # of Drinking Fountains 0 Exterior Window Pane Count 0 Interior Window Pane Count 2 and sliding glass door
For the purpose of counting windows, an exterior window is counted as 1 exterior window pane and 1
11 | P a g e
JFF Flower Lane 7011 Flower Ln., #A Madison, WI 53717
SP 2 Vacuum carpeting and any entry mats.
SP 3 Sweep/dust mop tile floors, then disinfect damp mop.
SP 9 Delime and polish water fountain.
SP 10 Clean all halls and entrance areas.
SP 11
Disinfect breakroom counters and all tabletops. Clean sink and microwave. Disinfect
SP 14 Secure doors as directed.
SP 15 Leave written report on broken items or unusual occurrences.
SP 16 Clean restrooms, including:
SP 17 -Clean and disinfect sinks, toilets, urinals and hardware
SP 18 -Clean partitions, dispensers and mirrors
SP 19 -Stock soap, towel and tissue dispensers
SP 20 -Spot clean walls, doors, light switches of smudges
SP 21 -Empty and remove trash
SP 22 -Sweep floors and damp mop
SP 23 -Clean shower area as required
SP 24 Remove cobwebs.
SP 25 Clean restroom vents, acid clean toilets/urinals, flush drains with water.
SP 26 Clean interior windows, as needed.
SP 27 Once Per Month Yes No SP 28 Dust chair rungs
SP 29 Wash partition glass.
SP 30 Perform dusting above 7’.
SP 31 Spot clean walls as needed.
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JFF Darbo Drive 3030 Darbo Drive Madison WI 53713
Service Days Negotiable Service Start Time Negotiable
Description Square Footage Tile Carpet
Office 1 130 Office 2 130 Total Tile 260 Total Carpet 0 Custodial Closet No # of Toilets 0 # or Urinals 0 # of Restroom Individual Sinks 0 # of Drinking Fountains 0 Approx. Sq. Ft. of Internal Glass Panels 0
Exterior Window Pane Count 0 Interior Window Pane Count 0
For the purpose of counting windows, an exterior window is counted as 1 exterior window pane and 1
13 | P a g e
JFF Darbo Drive 3030 Darbo Drive Madison WI 53713
SP 2 Vacuum carpeting and any entry mats.
SP 3 Sweep/dust mop tile floors, then disinfect damp mop.
SP 9 Delime and polish water fountain.
SP 10 Clean all halls and entrance areas.
SP 11
Disinfect breakroom counters and all tabletops. Clean sink and microwave. Disinfect
SP 14 Secure doors as directed.
SP 15 Leave written report on broken items or unusual occurrences.
SP 16 Clean restrooms, including:
SP 17 -Clean and disinfect sinks, toilets, urinals and hardware
SP 18 -Clean partitions, dispensers and mirrors
SP 19 -Stock soap, towel and tissue dispensers
SP 20 -Spot clean walls, doors, light switches of smudges
SP 21 -Empty and remove trash
SP 22 -Sweep floors and damp mop
SP 23 -Clean shower area as required
SP 24 Remove cobwebs.
SP 25 Clean restroom vents, acid clean toilets/urinals, flush drains with water.
SP 26 Clean interior windows, as needed.
SP 27 Once Per Month Yes No SP 28 Dust chair rungs
SP 29 Wash partition glass.
SP 30 Perform dusting above 7’.
SP 31 Spot clean walls as needed.
14 | P a g e
JFF Truax 9 Straubel Ct., #404 Madison, WI 53704
Service Days Negotiable Service Start Time Negotiable
Description Square Footage Tile Carpet
Office 1 256 Office 2 200 Hallway 200 Lobby 372 Foyer 1 110 Unisex Bathroom 50 Total Tile 1188 Total Carpet 0 Custodial Closet Yes # of Toilets 2 # or Urinals 0 # of Restroom Individual Sinks 2 # of Drinking Fountains 0 Interior Window Pane Count 12
For the purpose of counting windows, an exterior window is counted as 1 exterior window pane and 1
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JFF Truax 9 Straubel Ct., #404 Madison, WI 53704
SP 2 Vacuum carpeting and any entry mats.
SP 3 Sweep/dust mop tile floors, then disinfect damp mop.
SP 9 Delime and polish water fountain.
SP 10 Clean all halls and entrance areas.
SP 11
Disinfect breakroom counters and all tabletops. Clean sink and microwave. Disinfect
SP 14 Secure doors as directed.
SP 15 Leave written report on broken items or unusual occurrences.
SP 16 Clean restrooms, including:
SP 17 -Clean and disinfect sinks, toilets, urinals and hardware
SP 18 -Clean partitions, dispensers and mirrors
SP 19 -Stock soap, towel and tissue dispensers
SP 20 -Spot clean walls, doors, light switches of smudges
SP 21 -Empty and remove trash
SP 22 -Sweep floors and damp mop
SP 23 -Clean shower area as required
SP 24 Remove cobwebs.
SP 25 Clean restroom vents, acid clean toilets/urinals, flush drains with water.
SP 26 Clean interior windows, as needed.
SP 27 Once Per Month Yes No SP 28 Dust chair rungs
SP 29 Wash partition glass.
SP 30 Perform dusting above 7’.
SP 31 Spot clean walls as needed.
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SPECIFICATION DEVIATIONS
Check One:
No deviations from bid specifications Deviations from the bid specifications are present – see list below
Item # Deviation Explanation
Section 3 – Price Proposal – Submit with Bid
17 | P a g e
PRICE PROPOSAL
VENDOR NAME:
Pricing shall be inclusive of all labor, delivery costs and other expenses necessary to provide product in accordance with the specifications and terms and conditions of this bid document and your proposal.
Additional Services – work not considered to be routine, not done a regular schedule, and not considered under the regular schedule of this contract shall be considered additional services. This type of work may only be done at the request of the Dane
County Human Services Department. Additional services and project cleaning shall be performed at the hourly rate noted below. The County, in consultation with the Provider, will determine the number of hours and schedule required to accomplish the requested additional services. The cost of special equipment, materials and supplies will be separately negotiated, if not provided by the County.
# Location Monthly Cost
Year 1 Total
Year 2 Total
Year 3 Total
Year 4 Total
Year 5 Total
1 Stoughton
2 Sun Prairie
3 Flower Lane
4 Darbo Drive
5 Truax
Hourly Rate - Addt'l Services Future Pricing Increase Year 1 /hour Year 2 % Year 2 /hour Year 3 % Year 3 /hour Year 4 % Year 4 /hour Year 5 % Year 5 /hour
| Purchasing Bid Dropbox |
| *Late, faxed, mailed, hand-delivered or unsigned bids will be rejected* |
| Update Vendor: Off |
| Read Entire Bid: Off |
| Upload Bid: Off |
| Section 1 Vendor Information: Off |
| Section 2 Bid Specifications: Off |
| Section 3 Price Proposal: Off |
| Address: |
| City: |
| County: |
| State: |
| Zip4: |
| Vendor Rep Name: |
| Telephone: |
| Title: |
| Email: |
| Dane County Vendor: |
| Locally Based Owned Vendor: Off |
| Dane CountyMade: Off |
| Locally Operated Vendor: Off |
| RegionallyMade: Off |
| NonLocally Operated Vendor: Off |
| WisconsinMade: Off |
| No Local Vendor Preference: Off |
| No Preference: Off |
| I agree to furnish the commodities or services of this bid to municipalities and state agencies: Off |
| I do not agree to furnish the commodities or services of this bid to municipalities and state agencies: Off |
| Vendor has not been found by the National Labor Relations Board NLRB or the Wisconsin: Off |
| Vendor has been found by the National Labor Relations Board NLRB or the Wisconsin Employment Relations: Off |
| Addendum 1: Off |
| Addendum 2: Off |
| Addendum 3: Off |
| Addendum 4: Off |
| None: Off |
| Title_2: |
| Printed Name 1: |
| Printed Name 2: |
| Date: |
| YesMinimum of 2 years of commercial cleaning service experience with comparably sized facilities: |
| NoMinimum of 2 years of commercial cleaning service experience with comparably sized facilities: |
| YesAccess to all necessary equipment Dane County will not provide custodial cleaning equipment: |
| NoAccess to all necessary equipment Dane County will not provide custodial cleaning equipment: |
| YesAccess to all proper and necessary cleaning chemicals: |
| NoAccess to all proper and necessary cleaning chemicals: |
| YesOrganizational capacity to complete all specifications listed within the Scope of Services: |
| NoOrganizational capacity to complete all specifications listed within the Scope of Services: |
| YesAll cleaning staff members are trained in commercial cleaning: |
| NoAll cleaning staff members are trained in commercial cleaning: |
| YesAll work listed shall be performed in a thorough and professional manner and in accordance with accepted industry methods and practices: |
| NoAll work listed shall be performed in a thorough and professional manner and in accordance with accepted industry methods and practices: |
| YesAll work shall be in strict compliance with all local and state codes ordinances laws and policies: |
| NoAll work shall be in strict compliance with all local and state codes ordinances laws and policies: |
| YesThe Provider shall provide an adequate number of competent properly trained personnel with sufficient supervision to provide the required services at all times: |
| NoThe Provider shall provide an adequate number of competent properly trained personnel with sufficient supervision to provide the required services at all times: |
| YesThe Provider shall provide all personnel with a complete set of specifications and schedules to ensure all required services are completed: |
| NoThe Provider shall provide all personnel with a complete set of specifications and schedules to ensure all required services are completed: |
| YesSquare footage measurements for each building are approximate and may include areas that do not require cleaning services: |
| NoSquare footage measurements for each building are approximate and may include areas that do not require cleaning services: |
| YesAll tools and equipment and cleaning supplies shall be provided by the provider and shall meet all supplies with attached Material Safety Data Sheets MSDS intended for use in the building: |
| NoAll tools and equipment and cleaning supplies shall be provided by the provider and shall meet all supplies with attached Material Safety Data Sheets MSDS intended for use in the building: |
| YesThe Provider will make every effort to use environmentally friendly products: |
| NoThe Provider will make every effort to use environmentally friendly products: |
| YesIf necessary all Personal Protective Equipment PPE shall be provided by the Provider for custodial staff: |
| NoIf necessary all Personal Protective Equipment PPE shall be provided by the Provider for custodial staff: |
| YesDane County will provide toilet paper trash can liners paper towels and hand soap for each facility: |
| NoDane County will provide toilet paper trash can liners paper towels and hand soap for each facility: |
| YesThe Providers onsite supervisor shall conduct a quarterly inspection and evaluation of the facility with the designated Dane County staff member to ensure compliance with the work required by this contract: |
| NoThe Providers onsite supervisor shall conduct a quarterly inspection and evaluation of the facility with the designated Dane County staff member to ensure compliance with the work required by this contract: |
| YesProvider shall be responsible for all keys issued to the Provider: |
| NoProvider shall be responsible for all keys issued to the Provider: |
| YesUnder no circumstances shall Providers employees admit anyone to areas controlled by a key in their possession: |
| NoUnder no circumstances shall Providers employees admit anyone to areas controlled by a key in their possession: |
| YesAll doors and windows shall be closed and locked upon completion of work in the area: |
| NoAll doors and windows shall be closed and locked upon completion of work in the area: |
| YesProvider shall not duplicate any keys for the premises and shall report any lost keys to the Dane County contact person: |
| NoProvider shall not duplicate any keys for the premises and shall report any lost keys to the Dane County contact person: |
| YesDane County will replace keys and rekey locks Any costs incurred for the replacement of keys or rekeying of locks necessitated by the Provider or the Provider s employees will be charged to the Provider: |
| NoDane County will replace keys and rekey locks Any costs incurred for the replacement of keys or rekeying of locks necessitated by the Provider or the Provider s employees will be charged to the Provider: |
| YesAny person working under this contract whose employment or performance is objectionable to the County or who fails to obtain a security clearance shall be immediately transferred from the premises: |
| NoAny person working under this contract whose employment or performance is objectionable to the County or who fails to obtain a security clearance shall be immediately transferred from the premises: |
| YesA request by the County to transfer an employee shall not constitute an order to discipline or discharge the employee: |
| NoA request by the County to transfer an employee shall not constitute an order to discipline or discharge the employee: |
| YesThe services to be performed are located at JFF Office facilities The JFF Office will conduct background checks on all Provider personnel who will be working in these facilities: |
| NoThe services to be performed are located at JFF Office facilities The JFF Office will conduct background checks on all Provider personnel who will be working in these facilities: |
| YesProvider personnel cannot begin working at these facilities until they have passed a background check: |
| NoProvider personnel cannot begin working at these facilities until they have passed a background check: |
| YesProvider personnel that do not pass a background check cannot work at these facilities: |
| NoProvider personnel that do not pass a background check cannot work at these facilities: |
| YesProvider is responsible for ensuring that all personnel have successfully passed background checks prior to working at these facilities: |
| NoProvider is responsible for ensuring that all personnel have successfully passed background checks prior to working at these facilities: |
| YesBackground checks for new personnel can be requested by the Provider at any time and will require two weeks for processing: |
| NoBackground checks for new personnel can be requested by the Provider at any time and will require two weeks for processing: |
| YesVacuum carpeting and any entry mats: |
| NoVacuum carpeting and any entry mats: |
| YesSweepdust mop tile floors then disinfect damp mop: |
| NoSweepdust mop tile floors then disinfect damp mop: |
| YesDust or damp wipe horizontal surfaces of cleared desks classroom tables file cabinets shelves countertops classroom and breakroom tables: |
| NoDust or damp wipe horizontal surfaces of cleared desks classroom tables file cabinets shelves countertops classroom and breakroom tables: |
| YesSpot clean carpets of spills: |
| NoSpot clean carpets of spills: |
| YesEmpty waste containers and remove trash to designated area Recycle trash as directed no sorting of trash: |
| NoEmpty waste containers and remove trash to designated area Recycle trash as directed no sorting of trash: |
| YesInstall plastic liners as required: |
| NoInstall plastic liners as required: |
| YesClean all entrywayfoyer door glass spot clean partition and side glass: |
| NoClean all entrywayfoyer door glass spot clean partition and side glass: |
| YesDelime and polish water fountain: |
| NoDelime and polish water fountain: |
| YesClean all halls and entrance areas: |
| NoClean all halls and entrance areas: |
| YesDisinfect breakroom counters and all tabletops Clean sink and microwave Disinfect all tables that are set up in any classroom Classroom tables do not need to be disinfected unless they are set up: |
| NoDisinfect breakroom counters and all tabletops Clean sink and microwave Disinfect all tables that are set up in any classroom Classroom tables do not need to be disinfected unless they are set up: |
| YesMop floor and clean sink in the weapon cleaning room: |
| NoMop floor and clean sink in the weapon cleaning room: |
| YesLeave furniture neat and organized: |
| NoLeave furniture neat and organized: |
| YesSecure doors as directed: |
| NoSecure doors as directed: |
| YesLeave written report on broken items or unusual occurrences: |
| NoLeave written report on broken items or unusual occurrences: |
| YesClean restrooms including: |
| NoClean restrooms including: |
| YesClean and disinfect sinks toilets urinals and hardware: |
| NoClean and disinfect sinks toilets urinals and hardware: |
| YesClean partitions dispensers and mirrors: |
| NoClean partitions dispensers and mirrors: |
| YesStock soap towel and tissue dispensers: |
| NoStock soap towel and tissue dispensers: |
| YesSpot clean walls doors light switches of smudges: |
| NoSpot clean walls doors light switches of smudges: |
| YesEmpty and remove trash: |
| NoEmpty and remove trash: |
| YesSweep floors and damp mop: |
| NoSweep floors and damp mop: |
| YesClean shower area as required: |
| NoClean shower area as required: |
| YesRemove cobwebs: |
| NoRemove cobwebs: |
| YesClean restroom vents acid clean toiletsurinals flush drains with water: |
| NoClean restroom vents acid clean toiletsurinals flush drains with water: |
| YesClean interior windows as needed: |
| NoClean interior windows as needed: |
| YesDust chair rungs: |
| NoDust chair rungs: |
| YesWash partition glass: |
| NoWash partition glass: |
| YesPerform dusting above 7: |
| NoPerform dusting above 7: |
| YesSpot clean walls as needed: |
| NoSpot clean walls as needed: |
| YesBrush or vacuum all upholstered chairs This service may be requested more than one time per month as needed: |
| NoBrush or vacuum all upholstered chairs This service may be requested more than one time per month as needed: |
| YesVacuum carpeting and any entry mats_2: |
| NoVacuum carpeting and any entry mats_2: |
| YesSweepdust mop tile floors then disinfect damp mop_2: |
| NoSweepdust mop tile floors then disinfect damp mop_2: |
| YesDust or damp wipe horizontal surfaces of cleared desks classroom tables file cabinets shelves countertops classroom and breakroom tables_2: |
| NoDust or damp wipe horizontal surfaces of cleared desks classroom tables file cabinets shelves countertops classroom and breakroom tables_2: |
| YesSpot clean carpets of spills_2: |
| NoSpot clean carpets of spills_2: |
| YesEmpty waste containers and remove trash to designated area Recycle trash as directed no sorting of trash_2: |
| NoEmpty waste containers and remove trash to designated area Recycle trash as directed no sorting of trash_2: |
| YesInstall plastic liners as required_2: |
| NoInstall plastic liners as required_2: |
| YesClean all entrywayfoyer door glass spot clean partition and side glass_2: |
| NoClean all entrywayfoyer door glass spot clean partition and side glass_2: |
| YesDelime and polish water fountain_2: |
| NoDelime and polish water fountain_2: |
| YesClean all halls and entrance areas_2: |
| NoClean all halls and entrance areas_2: |
| YesDisinfect breakroom counters and all tabletops Clean sink and microwave Disinfect all tables that are set up in any classroom Classroom tables do not need to be disinfected unless they are set up_2: |
| NoDisinfect breakroom counters and all tabletops Clean sink and microwave Disinfect all tables that are set up in any classroom Classroom tables do not need to be disinfected unless they are set up_2: |
| YesMop floor and clean sink in the weapon cleaning room_2: |
| NoMop floor and clean sink in the weapon cleaning room_2: |
| YesLeave furniture neat and organized_2: |
| NoLeave furniture neat and organized_2: |
| YesSecure doors as directed_2: |
| NoSecure doors as directed_2: |
| YesLeave written report on broken items or unusual occurrences_2: |
| NoLeave written report on broken items or unusual occurrences_2: |
| YesClean restrooms including_2: |
| NoClean restrooms including_2: |
| YesClean and disinfect sinks toilets urinals and hardware_2: |
| NoClean and disinfect sinks toilets urinals and hardware_2: |
| YesClean partitions dispensers and mirrors_2: |
| NoClean partitions dispensers and mirrors_2: |
| YesStock soap towel and tissue dispensers_2: |
| NoStock soap towel and tissue dispensers_2: |
| YesSpot clean walls doors light switches of smudges_2: |
| NoSpot clean walls doors light switches of smudges_2: |
| YesEmpty and remove trash_2: |
| NoEmpty and remove trash_2: |
| YesSweep floors and damp mop_2: |
| NoSweep floors and damp mop_2: |
| YesClean shower area as required_2: |
| NoClean shower area as required_2: |
| YesRemove cobwebs_2: |
| NoRemove cobwebs_2: |
| YesClean restroom vents acid clean toiletsurinals flush drains with water_2: |
| NoClean restroom vents acid clean toiletsurinals flush drains with water_2: |
| YesClean interior windows as needed_2: |
| NoClean interior windows as needed_2: |
| YesDust chair rungs_2: |
| NoDust chair rungs_2: |
| YesWash partition glass_2: |
| NoWash partition glass_2: |
| YesPerform dusting above 7_2: |
| NoPerform dusting above 7_2: |
| YesSpot clean walls as needed_2: |
| NoSpot clean walls as needed_2: |
| YesBrush or vacuum all upholstered chairs This service may be requested more than one time per month as needed_2: |
| NoBrush or vacuum all upholstered chairs This service may be requested more than one time per month as needed_2: |
| YesVacuum carpeting and any entry mats_3: |
| NoVacuum carpeting and any entry mats_3: |
| YesSweepdust mop tile floors then disinfect damp mop_3: |
| NoSweepdust mop tile floors then disinfect damp mop_3: |
| YesDust or damp wipe horizontal surfaces of cleared desks classroom tables file cabinets shelves countertops classroom and breakroom tables_3: |
| NoDust or damp wipe horizontal surfaces of cleared desks classroom tables file cabinets shelves countertops classroom and breakroom tables_3: |
| YesSpot clean carpets of spills_3: |
| NoSpot clean carpets of spills_3: |
| YesEmpty waste containers and remove trash to designated area Recycle trash as directed no sorting of trash_3: |
| NoEmpty waste containers and remove trash to designated area Recycle trash as directed no sorting of trash_3: |
| YesInstall plastic liners as required_3: |
| NoInstall plastic liners as required_3: |
| YesClean all entrywayfoyer door glass spot clean partition and side glass_3: |
| NoClean all entrywayfoyer door glass spot clean partition and side glass_3: |
| YesDelime and polish water fountain_3: |
| NoDelime and polish water fountain_3: |
| YesClean all halls and entrance areas_3: |
| NoClean all halls and entrance areas_3: |
| YesDisinfect breakroom counters and all tabletops Clean sink and microwave Disinfect all tables that are set up in any classroom Classroom tables do not need to be disinfected unless they are set up_3: |
| NoDisinfect breakroom counters and all tabletops Clean sink and microwave Disinfect all tables that are set up in any classroom Classroom tables do not need to be disinfected unless they are set up_3: |
| YesMop floor and clean sink in the weapon cleaning room_3: |
| NoMop floor and clean sink in the weapon cleaning room_3: |
| YesLeave furniture neat and organized_3: |
| NoLeave furniture neat and organized_3: |
| YesSecure doors as directed_3: |
| NoSecure doors as directed_3: |
| YesLeave written report on broken items or unusual occurrences_3: |
| NoLeave written report on broken items or unusual occurrences_3: |
| YesClean restrooms including_3: |
| NoClean restrooms including_3: |
| YesClean and disinfect sinks toilets urinals and hardware_3: |
| NoClean and disinfect sinks toilets urinals and hardware_3: |
| YesClean partitions dispensers and mirrors_3: |
| NoClean partitions dispensers and mirrors_3: |
| YesStock soap towel and tissue dispensers_3: |
| NoStock soap towel and tissue dispensers_3: |
| YesSpot clean walls doors light switches of smudges_3: |
| NoSpot clean walls doors light switches of smudges_3: |
| YesEmpty and remove trash_3: |
| NoEmpty and remove trash_3: |
| YesSweep floors and damp mop_3: |
| NoSweep floors and damp mop_3: |
| YesClean shower area as required_3: |
| NoClean shower area as required_3: |
| YesRemove cobwebs_3: |
| NoRemove cobwebs_3: |
| YesClean restroom vents acid clean toiletsurinals flush drains with water_3: |
| NoClean restroom vents acid clean toiletsurinals flush drains with water_3: |
| YesClean interior windows as needed_3: |
| NoClean interior windows as needed_3: |
| YesDust chair rungs_3: |
| NoDust chair rungs_3: |
| YesWash partition glass_3: |
| NoWash partition glass_3: |
| YesPerform dusting above 7_3: |
| NoPerform dusting above 7_3: |
| YesSpot clean walls as needed_3: |
| NoSpot clean walls as needed_3: |
| YesBrush or vacuum all upholstered chairs This service may be requested more than one time per month as needed_3: |
| NoBrush or vacuum all upholstered chairs This service may be requested more than one time per month as needed_3: |
| YesVacuum carpeting and any entry mats_4: |
| NoVacuum carpeting and any entry mats_4: |
| YesSweepdust mop tile floors then disinfect damp mop_4: |
| NoSweepdust mop tile floors then disinfect damp mop_4: |
| YesDust or damp wipe horizontal surfaces of cleared desks classroom tables file cabinets shelves countertops classroom and breakroom tables_4: |
| NoDust or damp wipe horizontal surfaces of cleared desks classroom tables file cabinets shelves countertops classroom and breakroom tables_4: |
| YesSpot clean carpets of spills_4: |
| NoSpot clean carpets of spills_4: |
| YesEmpty waste containers and remove trash to designated area Recycle trash as directed no sorting of trash_4: |
| NoEmpty waste containers and remove trash to designated area Recycle trash as directed no sorting of trash_4: |
| YesInstall plastic liners as required_4: |
| NoInstall plastic liners as required_4: |
| YesClean all entrywayfoyer door glass spot clean partition and side glass_4: |
| NoClean all entrywayfoyer door glass spot clean partition and side glass_4: |
| YesDelime and polish water fountain_4: |
| NoDelime and polish water fountain_4: |
| YesClean all halls and entrance areas_4: |
| NoClean all halls and entrance areas_4: |
| YesDisinfect breakroom counters and all tabletops Clean sink and microwave Disinfect all tables that are set up in any classroom Classroom tables do not need to be disinfected unless they are set up_4: |
| NoDisinfect breakroom counters and all tabletops Clean sink and microwave Disinfect all tables that are set up in any classroom Classroom tables do not need to be disinfected unless they are set up_4: |
| YesMop floor and clean sink in the weapon cleaning room_4: |
| NoMop floor and clean sink in the weapon cleaning room_4: |
| YesLeave furniture neat and organized_4: |
| NoLeave furniture neat and organized_4: |
| YesSecure doors as directed_4: |
| NoSecure doors as directed_4: |
| YesLeave written report on broken items or unusual occurrences_4: |
| NoLeave written report on broken items or unusual occurrences_4: |
| YesClean restrooms including_4: |
| NoClean restrooms including_4: |
| YesClean and disinfect sinks toilets urinals and hardware_4: |
| NoClean and disinfect sinks toilets urinals and hardware_4: |
| YesClean partitions dispensers and mirrors_4: |
| NoClean partitions dispensers and mirrors_4: |
| YesStock soap towel and tissue dispensers_4: |
| NoStock soap towel and tissue dispensers_4: |
| YesSpot clean walls doors light switches of smudges_4: |
| NoSpot clean walls doors light switches of smudges_4: |
| YesEmpty and remove trash_4: |
| NoEmpty and remove trash_4: |
| YesSweep floors and damp mop_4: |
| NoSweep floors and damp mop_4: |
| YesClean shower area as required_4: |
| NoClean shower area as required_4: |
| YesRemove cobwebs_4: |
| NoRemove cobwebs_4: |
| YesClean restroom vents acid clean toiletsurinals flush drains with water_4: |
| NoClean restroom vents acid clean toiletsurinals flush drains with water_4: |
| YesClean interior windows as needed_4: |
| NoClean interior windows as needed_4: |
| YesDust chair rungs_4: |
| NoDust chair rungs_4: |
| YesWash partition glass_4: |
| NoWash partition glass_4: |
| YesPerform dusting above 7_4: |
| NoPerform dusting above 7_4: |
| YesSpot clean walls as needed_4: |
| NoSpot clean walls as needed_4: |
| YesBrush or vacuum all upholstered chairs This service may be requested more than one time per month as needed_4: |
| NoBrush or vacuum all upholstered chairs This service may be requested more than one time per month as needed_4: |
| YesVacuum carpeting and any entry mats_5: |
| NoVacuum carpeting and any entry mats_5: |
| YesSweepdust mop tile floors then disinfect damp mop_5: |
| NoSweepdust mop tile floors then disinfect damp mop_5: |
| YesDust or damp wipe horizontal surfaces of cleared desks classroom tables file cabinets shelves countertops classroom and breakroom tables_5: |
| NoDust or damp wipe horizontal surfaces of cleared desks classroom tables file cabinets shelves countertops classroom and breakroom tables_5: |
| YesSpot clean carpets of spills_5: |
| NoSpot clean carpets of spills_5: |
| YesEmpty waste containers and remove trash to designated area Recycle trash as directed no sorting of trash_5: |
| NoEmpty waste containers and remove trash to designated area Recycle trash as directed no sorting of trash_5: |
| YesInstall plastic liners as required_5: |
| NoInstall plastic liners as required_5: |
| YesClean all entrywayfoyer door glass spot clean partition and side glass_5: |
| NoClean all entrywayfoyer door glass spot clean partition and side glass_5: |
| YesDelime and polish water fountain_5: |
| NoDelime and polish water fountain_5: |
| YesClean all halls and entrance areas_5: |
| NoClean all halls and entrance areas_5: |
| YesDisinfect breakroom counters and all tabletops Clean sink and microwave Disinfect all tables that are set up in any classroom Classroom tables do not need to be disinfected unless they are set up_5: |
| NoDisinfect breakroom counters and all tabletops Clean sink and microwave Disinfect all tables that are set up in any classroom Classroom tables do not need to be disinfected unless they are set up_5: |
| YesMop floor and clean sink in the weapon cleaning room_5: |
| NoMop floor and clean sink in the weapon cleaning room_5: |
| YesLeave furniture neat and organized_5: |
| NoLeave furniture neat and organized_5: |
| YesSecure doors as directed_5: |
| NoSecure doors as directed_5: |
| YesLeave written report on broken items or unusual occurrences_5: |
| NoLeave written report on broken items or unusual occurrences_5: |
| YesClean restrooms including_5: |
| NoClean restrooms including_5: |
| YesClean and disinfect sinks toilets urinals and hardware_5: |
| NoClean and disinfect sinks toilets urinals and hardware_5: |
| YesClean partitions dispensers and mirrors_5: |
| NoClean partitions dispensers and mirrors_5: |
| YesStock soap towel and tissue dispensers_5: |
| NoStock soap towel and tissue dispensers_5: |
| YesSpot clean walls doors light switches of smudges_5: |
| NoSpot clean walls doors light switches of smudges_5: |
| YesEmpty and remove trash_5: |
| NoEmpty and remove trash_5: |
| YesSweep floors and damp mop_5: |
| NoSweep floors and damp mop_5: |
| YesClean shower area as required_5: |
| NoClean shower area as required_5: |
| YesRemove cobwebs_5: |
| NoRemove cobwebs_5: |
| YesClean restroom vents acid clean toiletsurinals flush drains with water_5: |
| NoClean restroom vents acid clean toiletsurinals flush drains with water_5: |
| YesClean interior windows as needed_5: |
| NoClean interior windows as needed_5: |
| YesDust chair rungs_5: |
| NoDust chair rungs_5: |
| YesWash partition glass_5: |
| NoWash partition glass_5: |
| YesPerform dusting above 7_5: |
| NoPerform dusting above 7_5: |
| YesSpot clean walls as needed_5: |
| NoSpot clean walls as needed_5: |
| YesBrush or vacuum all upholstered chairs This service may be requested more than one time per month as needed_5: |
| NoBrush or vacuum all upholstered chairs This service may be requested more than one time per month as needed_5: |
| No deviations from bid specifications: Off |
| Deviations from the bid specifications are present see list below: Off |
| Item 1: |
| Item 2: |
| Item 3: |
| Item 4: |
| Deviation Explanation 1: |
| Deviation Explanation 2: |
| Deviation Explanation 3: |
| Deviation Explanation 4: |
| 1: |
| 2: |
| 3: |
| 4: |
| 5_2: |
| 6: |
| 7: |
| 8: |
| 9: |
| 10: |
| 1_2: |
| 2_2: |
| 3_2: |
| 4_2: |
| 5_3: |
| 6_2: |
| 7_2: |
| 8_2: |
| 9_2: |
| 10_2: |
| 1_3: |
| 2_3: |
| 3_3: |
| 1_4: |
| 2_4: |
| 3_4: |
| Year 2 TotalStoughton: |
| Year 3 TotalStoughton: |
| Year 4 TotalStoughton: |
| Year 5 TotalStoughton: |
| Year 2 TotalSun Prairie: |
| Year 3 TotalSun Prairie: |
| Year 4 TotalSun Prairie: |
| Year 5 TotalSun Prairie: |
| Monthly CostFlower Lane: |
| Year 1 TotalFlower Lane: |
| Year 2 TotalFlower Lane: |
| Year 3 TotalFlower Lane: |
| Year 4 TotalFlower Lane: |
| Year 5 TotalFlower Lane: |
| Monthly CostDarbo Drive: |
| Year 1 TotalDarbo Drive: |
| Year 2 TotalDarbo Drive: |
| Year 3 TotalDarbo Drive: |
| Year 4 TotalDarbo Drive: |
| Year 5 TotalDarbo Drive: |
| Monthly CostTruax: |
| Year 1 TotalTruax: |
| Year 2 TotalTruax: |
| Year 3 TotalTruax: |
| Year 4 TotalTruax: |
| Year 5 TotalTruax: |
| Year 1: |
| Year 2: |
| Year 2_2: |
| Year 3: |
| Year 3_2: |
| Year 4: |
| Year 4_2: |
| Year 5: |
| Year 5_2: |
| VENDOR NAME: |
| corrected by the Provider at its own expense at the order of the County The: |
| Nocorrected by the Provider at its own expense at the order of the County The: |
| desks open drawers or cabinets use telephone radio or television sets or: |
| Nodesks open drawers or cabinets use telephone radio or television sets or: |
| Monthly CostSun Prairie: |
| Monthly CostStoughton: |
| Year 1 TotalSun Prairie: |
| Year 1 TotalStoughton: |
File details come from the government source that posted it. Updated .