Consolidated Food Service Exhaust Fan Replacements

Dane County Department of Public Works Engineering is soliciting bids under RFB 326018 for replacing six roof-mounted exhaust fans at the Consolidated Food Service facility in Verona, Wisconsin, with a pre-bid meeting on November 17, 2026 at 10:00 a.m. on site and bids due December 9, 2026 at 2:00 p.m. All contractors and subcontractors must be pre-qualified as Dane County Best Value Contractors before the bid due date, or have proven an exemption with the Public Works Engineering Division. Subcontractors must obtain pre-qualification ten days before commencing work, and the requirement applies to contracts over $50,000 for a single trade or $100,000 for multiple trades.

The project carries an Emerging Small Business (ESB) participation goal of 10 percent. Bidders must make good-faith efforts to award a minimum of 10 percent of the work to ESBs and submit an ESB Report within ten business days of the bid due date.

The lump-sum scope replaces six existing roof-mounted exhaust fans serving the food service facility, with one additive alternate for duct and hood cleaning services. Work occurs in an active facility and must be coordinated to minimize disruption to food service and maintain required building services. Bidders must have completed at least one project of 50 percent of the size or value and similar type of work being bid, and must demonstrate experience in commercial HVAC and exhaust systems, rooftop equipment replacement, and occupied-facility work. All work must comply with county specifications, ordinances, local permitting requirements, and prevailing wage laws.

The project assumes a February 1, 2027 start with substantial completion required by May 31, 2027. Bidders must post a bid guarantee of not less than 5 percent of the maximum bid amount, and the successful bidder must furnish a performance and payment bond equal to 100 percent of the contract price. Insurance requirements include public liability of not less than $1 million per person and $1 million per accident, and property damage coverage of $1 million with excess coverage of not less than $5 million. Award goes to the lowest dollar base bid submitted by a responsible bidder.

Questions must be submitted electronically through the eProcurement Portal by November 24, 2026 at 5:00 p.m. Bids are submitted electronically through Dane County's Procurement Portal via OpenGov, and bidders must acknowledge all addenda before bid opening.