Attachment_A-_JFF_Site_Requirements_and_Specifications-_26052.xlsx

This document is an attachment to a request for bids issued by Dane County, Wisconsin for custodial services at four Human Services Joining Forces for Families (JFF) office locations in Madison and Stoughton. The scope of work encompasses weekly cleaning services (52 times per year) and monthly cleaning services (12 times per year) at facilities located at JFF Stoughton (343 E. Main St., Stoughton, WI 53589), JFF Flower Lane (7011 Flower Ln., #A Madison, WI 53717), JFF Truax (9 Straubel Ct., #404 Madison, WI 53704), and JFF Eastside (4688 Cottage Grove Road, Madison, WI 53716). Weekly tasks include vacuuming and carpet spot cleaning, sweeping and disinfecting tile or vinyl floors, emptying waste containers, cleaning glass entryways and partitions, sanitizing restrooms with toilet and sink disinfection, stocking dispensers, and removing cobwebs. Monthly tasks include dusting chair rungs, washing partition glass, performing high-dusting above seven feet, and vacuuming upholstered chairs. The four locations range from 414 total square feet (Stoughton) to 1,188 total square feet (Truax), with varying configurations of offices, hallways, breakrooms, foyers, and bathrooms. Service days and start times are negotiable for three locations, with Stoughton scheduled for Fridays. Proposals are due August 18, 2026, with mandatory site visits scheduled for August 6, 2026, and questions due by August 11, 2026. The contract term runs from January 1, 2027, through December 31, 2031, consisting of five consecutive one-year terms with renewal terms subject to mutual agreement.

Bidders must submit pricing as unit costs for weekly and monthly custodial services at each location, projected pricing increase percentages for years two through five, and hourly rates for additional services beyond the regular schedule, with all costs inclusive of labor, equipment, supplies, and delivery. The County supplies only toilet paper, trash liners, paper towels, and hand soap; vendors must provide all other necessary equipment and environmentally friendly cleaning chemicals. Vendors must demonstrate a minimum of two years of commercial cleaning experience with comparably sized facilities, maintain Commercial General Liability insurance of at least $1 million per occurrence, and provide a Workers' Compensation Certificate of Insurance. All personnel must pass security and background checks, with new hires requiring two weeks for processing before beginning work. No subcontracting is permitted. A local-vendor preference applies to vendors located within Dane County and adjacent counties. The County will award the contract to the most responsive and responsible bidder based on the evaluation criteria outlined in the solicitation.