Custodial, DOC Biddeford

The State of Maine Department of Administrative and Financial Services, Office of State Procurement Services, is seeking custodial services for the Department of Corrections (DOC) facility located at 25 Adams Street in Biddeford, Maine. The Request for Quotations (RFQ 18A 251106-102) covers approximately 2,668 square feet of cleaning space, with services to be performed one day per week on Thursdays between 9:00 AM and 4:00 PM. The contract will initially run from December 15, 2025, to December 31, 2026, with options for up to four additional one-year renewals through December 31, 2030. Required services include routine monthly tasks and periodic specialized services such as window washing, light fixture cleaning, tile floor stripping and refinishing, and steam carpet cleaning. Quotations are due by November 20, 2025, at 4:00 p.m. Eastern Standard Time through the State's electronic procurement system. A pre-bid facility tour is scheduled for November 14, 2025, at 9:00 AM, with strong encouragement for bidder attendance. Evaluation will be conducted on a best value basis, with the award going to the lowest-priced qualified bidder who meets all specifications and requirements.

The procurement is exclusively restricted to certified Work Centers as defined in 5 MRSA 1826-B.2, with only approved Work Centers on the official list at bid closure eligible to submit proposals. Subcontractors are limited to no more than 15% of the total work, and all personnel must undergo background checks, with the Department providing up to four initial background checks at no cost. Insurance requirements include a Certificate of Liability Insurance with specific listing requirements, and providers must maintain Commercial General Liability of $300,000 per occurrence. While no specific budget range is explicitly stated, bidders must submit cost quotations covering the entire contract term, including optional renewals, calculated as a five-year total amount. The State reserves the right to terminate the contract with thirty days' notice if the State lease is not negotiated or is terminated. Payment terms include net 30 days upon receipt of an accurate invoice, and the State is exempt from federal, state, and local taxes. Notably, the State may deny award to the lowest bidder if documented poor performance or contract termination occurred within the previous five years.