RFQ 18A 251106-102 Bid Worksheet.xlsx
XLSX spreadsheet 16 KB Posted
- Attached to
- Custodial, DOC Biddeford
- Solicitation number
- RFQ - 18A - 25110600000000000102
- Issued by
- York County, Maine
About this file
This is a bid worksheet for RFQ 18A 251106-102, issued by the State of Maine Department of Administrative and Financial Services, Office of State Procurement Services, for custodial services at the Department of Corrections (DOC) facility in Biddeford, Maine. The scope covers approximately 2,668 square feet of cleaning space with services performed one day per week on Thursdays between 9:00 AM and 4:00 PM. Required routine tasks are billed on a monthly basis, while specialized services including window washing, light fixture cleaning, tile floor stripping and refinishing, and steam carpet cleaning are quoted per occurrence. The initial contract period runs from December 15, 2025, to December 31, 2026, with options for up to four additional one-year renewals through December 31, 2030. Quotations were due by November 20, 2025, at 4:00 p.m. Eastern Standard Time, and a pre-bid facility tour was scheduled for November 14, 2025, at 9:00 AM.
Bidders must submit pricing for the Price Per Month covering required routine tasks and separate Per Occurrence pricing for specialized cleaning tasks, with all prices entered on the provided worksheet showing costs for each fiscal year through the five-year contract term. Bids containing only hourly rates will be rejected. The procurement is exclusively restricted to certified Work Centers as defined in 5 MRSA 1826-B, with subcontractors limited to no more than 15 percent of total work. Award will be made to the lowest-priced qualified bidder on a best value basis. Providers must maintain Commercial General Liability insurance of $300,000 per occurrence and submit a Certificate of Liability Insurance with specific listing requirements. The State reserves the right to terminate the contract with thirty days' notice if the State lease is not negotiated or terminated, and may deny award to the lowest bidder if documented poor performance or contract termination occurred within the previous five years. Payment terms are net 30 days upon receipt of an accurate invoice, with the State exempt from federal, state, and local taxes.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| RFQ 18A 251106-0102.pdf | ||
| RFP Supplemental Files Folder - Part II.zip | ZIP file | |
| 2025 Custodial Services General Specifications.pdf | ||
| RFP Supplemental Files Folder - Part I.zip | ZIP file | |
| 2025 Custodial Services General Specifications.pdf | ||
| RFQ 18A 251106-102.pdf | ||
| RFQ 18A 251106-102 Bid Worksheet.xlsx | XLSX spreadsheet |
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Text version
Bid Tab
| RFQ 18A 251106-102 Custodial, DOC Biddeford | |||||||||||||||||||||
| The amount quoted below for “The Price Per Month” shall only include the amount your company will charge for the services monthly to perform tasks designated as “Required Routine Tasks” in Appendix B of this bid opportunity | |||||||||||||||||||||
| The other tasks in Appendix B will be quoted “Per Occurrence” (The amount you will charge to perform the task each time you perform it) and can only be charged after the service has been provided. Bids that only submit an hourly rate will be rejected. | |||||||||||||||||||||
| The State reserves the right to request additional information and/or documentation during the bid evaluation process for purposes of confirming and/or clarifying a Bidder’s submitted commodity specifications or proposed services. | |||||||||||||||||||||
| Bidder’s Organization Name: | |||||||||||||||||||||
| Price Per Month | Initial Period | First Optional Ext | Second Optional Ext | Third Optional Ext | Fourth Optional Ext | ||||||||||||||||
| Initial One-Year Period | First Optional One-Year Extension | Second Optional One-Year Extension | Third Optional One-Year Extension | Fourth Optional One-Year Extension | Initial Period | First Optional Ext | Second Optional Ext | Third Optional Ext | Fourth Optional Ext | FY22 | FY23 | FY23 | FY24 | FY24 | FY25 | FY25 | FY26 | FY26 | FY27 | ||
| Required Routine Tasks | 12 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 |
| Price Per Occurrence is how much you will charge each time the service is provided. | |||||||||||||||||||||
| Price Per Occurrence | |||||||||||||||||||||
| Initial One-Year Period | First Optional One-Year Extension | Second Optional One-Year Extension | Third Optional One-Year Extension | Fourth Optional One-Year Extension | |||||||||||||||||
| Wash inside and outside of exterior windows, glass doors and both sides of storm windows, and vacuum window treatments | 1 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||||||||||
| Wash light fixtures and lenses | 1 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||||||||||
| Strip, seal, and refinish tile floor areas using manufacturer’s recommended products and processes/guidelines. Clean baseboards afterwards | 1 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||||||||||
| Steam clean ALL carpeting, including high traffic areas, using manufacturer’s recommended products and processes/guidelines using professional cleaning equipment. NOTE: Bonnet cleaning is not permitted | 1 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||||||||||
| $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||
| Although this quotation is written asking for payment for successfully completed scheduled and reoccurring custodial services, it is possible that the State will request the Contractor to provide supplemental custodial services on an as-needed basis. Contractor shall submit its project hourly labor rate for work over and beyond the scope listed in Appendix B. | 5 Yr Total | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 |
| Hourly Labor Rate | ||||||
| Daily Amount | ||||||
| Enter this amount for your bid | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 |
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