Current Procedural Terminology (CPT) Data File License

The Texas Workforce Commission (TWC) has issued an Invitation for Bids (IFB) 3202500180 for a Current Procedural Terminology (CPT) Data File License, seeking a vendor to provide an annual license for CPT codes to be used in the ReHabWorks application. The solicitation targets an estimated 1,787 users and requires a license for American Medical Association (AMA) CPT codes essential for Vocational Rehabilitation medical purchases and compliance with Texas Administrative Code requirements. The contract will have an initial one-year term starting September 1, 2025, with TWC's option to renew for four additional one-year terms, extending potentially through August 31, 2030. Bids are due by June 10, 2025, at 10:00 AM Central Time, with the contract to be awarded based on purchase price and meeting all IFB requirements. Vendors must provide comprehensive documentation, including a Form 1 Execution of Bid, Form 2 Cost Proposal, Form 3 Financial Questionnaire, and must have an Employer Identification Number (EIN) and Texas Identification Number (TIN) prior to contract award.

The solicitation offers opportunities for various statutory preferences, including preferences for Texas-based businesses, service-disabled veteran-owned businesses, and products produced in Texas or the USA. The TWC HUB Program Office has determined that subcontracting opportunities are not probable under this contract, so bidders are not required to submit a HUB Subcontracting Plan. Vendors must comply with extensive certification requirements covering areas such as E-Verify usage, technological standards, and protection of sensitive personally identifiable information. While the cost proposal indicates a consistent user quantity across contract periods, the specific pricing structure suggests flexibility for bidders to input detailed pricing information. The solicitation requires vendors to disclose potential conflicts of interest, litigation history, and compliance with state and federal regulations, ensuring a comprehensive evaluation of potential contractors' capabilities and financial stability.