Copy and Printer Paper Summer Bid GVBOCES 26-P

The Genesee Valley Board of Cooperative Educational Services (GVBOCES) is conducting a cooperative bidding process for copy and printer paper across multiple New York counties, including Genesee, Livingston, Steuben, and Wyoming. The procurement encompasses a comprehensive range of paper products, including white copy paper in multiple sizes (8.5 x 11, 8.5 x 14, and 11 x 17), colored copy paper, bright hues paper, cover stock paper, text weight paper, and various envelope types. The bid (GVBOCES 26-P) is scheduled to be opened on May 15, 2025, at 9:30 am at the GVBOCES Cooperative Bidding location in LeRoy, NY, with vendors able to submit bids electronically or via hard copy. The contract period will run from July 1, 2025, through December 31, 2025, with no minimum order requirements and individual participating entities issuing purchase orders for their specific needs. Vendors must complete multiple forms including company information, bid proposal certification, Iran Divestment Act certification, customer references, and provide catalog/item discounts, with GVBOCES reserving the right to award by item, sub-category, or total based on their best interest.

The solicitation does not explicitly mention specific set-aside designations for disadvantaged enterprises or minority-owned businesses. Vendors are required to provide comprehensive documentation, including detailed product specifications, pricing information, and company references. The bid allows for substitute items with complete descriptions if standard specifications cannot be met, indicating flexibility in vendor proposals. While specific budget ranges are not explicitly stated, the bid covers a wide variety of paper products with quantities ranging from 6 to 4,487 cartons/cases across different paper types. The procurement process emphasizes comprehensive documentation and precise pricing requirements, with all unit costs currently marked as 0.0000 in the initial vendor export file, suggesting an open competitive bidding process. Purchase orders will be issued by individual participants based on their actual quantity needs, providing a decentralized approach to procurement that allows for flexibility among participating school districts.