Contract: Fuel, Propane Supply and Delivery

The New Hampshire Department of Administrative Services, Division of Procurement and Support Services, is issuing Request for Bid (RFB) 3132-27 for propane supply and delivery services to multiple state agencies and institutions throughout New Hampshire. This procurement seeks qualified vendors to provide propane fuel to over 200 tank locations across six distinct districts, serving state facilities including courts, environmental services locations, military installations, parks and recreation areas, fish hatcheries, liquor stores, and various maintenance facilities. Tank sizes range from 10 gallons to 30,000 gallons, with delivery types including automatic delivery, seasonal delivery (May-October), and call-prior delivery options. The estimated annual propane usage totals tens of thousands of gallons across all state operations. Vendors must bid on all locations within a district to be considered for award in this multi-award solicitation. Key requirements include proof of comprehensive general liability insurance of at least $1,000,000 per occurrence and $2,000,000 aggregate, workers' compensation insurance as required by RSA Chapter 281-A, registration with the NH Bureau of Purchase and Property, and establishment of individual customer accounts within three business days of order placement with delivery accomplished within 72 hours from order placement. Vendors may submit bids using either a fixed price format or an indexed-based format tied to the OPIS Propane Daily Rack Update Average price from Selkirk, New York, with all prices quoted in US dollars on an F.O.B. Destination basis. The deadline for questions and clarifications is May 6, 2026, with State responses provided by May 12, 2026, and sealed bids due on May 14, 2026, at 11:00 AM Eastern Time. The contract term commences on August 1, 2026, or upon approval of the Governor and Executive Council (whichever is later), and extends through July 31, 2028, with a possible extension for up to an additional two years under the same terms, conditions, and pricing.

The solicitation does not specify set-aside designations or restrictions limiting responses to particular organization types or disadvantaged enterprises. Bid prices must remain firm for the entire contract period and include all delivery and associated costs with no additional special charges, surcharges, fuel charges, or credit card transaction fees permitted after award. The State reserves the right to add or delete locations throughout the contract term and to terminate the contract at any time with thirty days' written notice, with price decreases becoming effective immediately upon becoming effective in the general trade. No incumbent vendors or current contractors are identified in the available documentation. Special service considerations include remote locations requiring ATV or boat transportation for tank filling and inspections, with estimated service times up to two and one-half hours for the most remote sites. No specific award value or budget range is provided in the solicitation documents.