bid-3132-27-award.pdf

This is a Request for Bid (RFB) award document from the New Hampshire Department of Administrative Services, Division of Procurement and Support Services, for propane supply and delivery services to state agencies and institutions across six districts. The solicitation sought qualified vendors to provide propane fuel to over 200 tank locations statewide, serving facilities including courts, environmental services locations, military installations, parks, fish hatcheries, liquor stores, and maintenance facilities, with tank sizes ranging from 10 to 30,000 gallons and delivery options including automatic, seasonal (May-October), and call-prior formats. The estimated annual propane usage totals approximately 668,195 gallons across all state operations. The deadline for questions was May 6, 2026, with state responses due May 12, 2026, and sealed bids due May 14, 2026, at 11:00 AM Eastern Time. The contract term commences August 1, 2026, or upon Governor and Executive Council approval (whichever is later), extending through July 31, 2028, with an option for one two-year extension under the same terms and conditions.

A multi-award contract was recommended with Superior Plus and Dileo Gas as the selected vendors. Superior Plus received the primary award for the statewide contract (8003853) at a fixed price of $1.51 per gallon for Districts 1, 2, and 3 (excluding PERC fees) with an extended annual cost of $432,883.60, while Dileo Gas was awarded a separate contract (8003886) for District 4 at $1.415 per gallon and District 5 at $1.445 per gallon. District 6 locations were awarded at $1.49 per gallon, and temporary locations at $1.99 per gallon. The estimated total annual spend across all vendors is $432,883.60 with an estimated two-year term spend of $865,767.20 and a recommended price limitation of $1,125,000.00. Vendors were required to provide comprehensive general liability insurance of at least $1,000,000 per occurrence and $2,000,000 aggregate, along with workers' compensation insurance as required by New Hampshire law. All prices were quoted on an F.O.B. Destination basis with no additional charges, surcharges, fuel charges, or credit card transaction fees permitted after award, and the state reserved the right to add, delete, or terminate locations with thirty days' written notice.