CONTRACT: Coos County Vehicle Glass Replacement and Installation Service

The State of New Hampshire, specifically Coos County, issued a Request for Bid (RFB) 2777-23 for Vehicle Glass Replacement and Installation Services on June 14, 2023, with bid responses due on June 22, 2023. The procurement seeks comprehensive vehicle glass services including 32 hourly windshield replacements, 32 windshield material units, and 3 windshield chip repair services for county vehicles. The solicitation reached 225 vendors through the NIGP electronic sourcing platform, with specific requirements including hourly rates of $120.00 for windshield replacements and $75.00 for windshield chip repairs, and material costs of $30.00 per unit. Vendors were required to provide pricing based on the National Auto Glass Specifications (NAGS) Calculator/Price Listing & Catalog, with a 45 percent discount applied to NAGS List pricing. The contract is structured as a multi-award agreement with a five-year term, allowing for potential contract extensions. Evaluation criteria focused on compliance, pricing, and the ability to meet the specified service requirements for Coos County and potentially other participating governmental entities.

The contract opportunity was open to all qualified vendors, with no specific set-aside designations or restrictions for disadvantaged enterprises mentioned in the documentation. DJ's Auto Glass, LLC was the sole compliant bidder and was recommended for award based on meeting all bid requirements. The total recommended price limitation for the contract is $105,572.50, which includes $19,195.00 in base cost, $95,975.00 for estimated annual spend, and a $9,597.50 allowance for balance of product line. Eligible participants include political subdivisions and non-profit organizations, who may utilize the contract at the awarded prices. Payment will be processed via P-Card or ACH with FOB Delivered terms. The successful vendor must comply with all State of New Hampshire terms and conditions, obtain vendor registration, and provide proof of business registration with the New Hampshire Secretary of State if applicable. The contract allows for potential expansion or modification of service locations at the State's discretion.