attachment-3-bid-2777-23.xlsx

This is a quarterly usage report for vehicle glass supply, installation, and repair services provided to Coos County, New Hampshire under Contract #2777-23. The document tracks expenditures across four service categories: windshield replacements, windshield chip repairs, balance of product line items, and usage by municipalities and non-profit organizations. The contract, issued as Request for Bid 2777-23 on June 14, 2023, with bid responses due June 22, 2023, encompasses comprehensive vehicle glass services including 32 hourly windshield replacements, 32 windshield material units, and 3 windshield chip repair services for county vehicles. The solicitation was distributed to 225 vendors through the NIGP electronic sourcing platform, and the contract is structured as a multi-award agreement with a five-year term and potential extension options. DJ's Auto Glass, LLC was the sole compliant bidder selected for award.

The pricing structure established hourly rates of $120.00 for windshield replacements and $75.00 for windshield chip repairs, with material costs at $30.00 per unit, all based on the National Auto Glass Specifications (NAGS) Calculator/Price Listing with a 45 percent discount applied to NAGS List pricing. The total recommended price limitation for the contract is $105,572.50, comprising $19,195.00 in base costs, $95,975.00 for estimated annual spend, and a $9,597.50 allowance for balance of product line items. Eligible participants include political subdivisions and non-profit organizations, who may utilize the contract at the awarded prices. The vendor must comply with all State of New Hampshire terms and conditions, obtain vendor registration, and provide proof of business registration with the New Hampshire Secretary of State if applicable. Payment processing occurs via P-Card or ACH with FOB Delivered terms. The file also includes provisions for green procurement documentation regarding recycled materials content and waste recycling throughout the manufacturing process, though marked as not applicable for this particular contract.