Content Filtering, Classroom Device Monitoring/Management, and Student Wellness/Safety – Multi-Year Contract (June 2026 – June 2029)

The Savannah-Chatham County Public School System (SCCPSS) in Chatham County, Georgia, is issuing a Request for Proposals (RFP) for a multi-year content filtering, classroom device monitoring/management, and student wellness/safety solution contract running from June 2026 through June 2029. Qualified vendors must provide integrated solutions that include content filtering with CIPA compliance, malware protection, YouTube access control, granular social media blocking, and SSL traffic inspection across multiple platforms (Windows, iOS, iPadOS, Android, macOS, and Chrome OS). The solution must incorporate classroom management features, behavioral safety alerts, student well-being monitoring, unauthorized access prevention, parental supervision controls for off-campus devices, and Georgia SB-351 compliance, with a mandatory cloud-based architecture and 90-day logging retention capability. Required technical integrations include Google Apps for Education and Microsoft Entra ID compatibility, role-based access control for administrators, teachers, and parents, and support for principal-friendly user activity reporting with external SIEM log capabilities. Offerors must submit sealed proposals electronically through the SCCPSS Bonfire e-Procurement portal (https://sccpss.bonfirehub.com) by March 3, 2026, at 11:00 a.m. (ET); questions and interpretation requests are due by February 18, 2026, at 5:00 p.m. (ET), with a second RFP advertisement occurring on February 12, 2026. The evaluation process will employ comparative judgmental evaluations across multiple criteria beyond cost, with short-listed offerors participating in software demonstration trials and discussions regarding potential proposal modifications, with final contract execution required before June 1, 2026. All proposals must be accompanied by current business licenses, certificates of insurance, functional and technical checklists demonstrating compliance with mandatory requirements, and the required certifications and affidavits detailed below.

Prospective offerors must comply with mandatory compliance requirements including submission of notarized E-Verify Affidavits confirming registration and authorization to use the federal E-Verify work authorization program for all personnel performing services, with commitment to maintain E-Verify compliance throughout the contract period and require all subcontractors to submit similar affidavits. Vendors must also submit notarized Debarment Affidavits certifying non-debarment, non-suspension, and non-indictment status, along with Lobbying Disclosure Certification Form 4 affirming compliance with federal lobbying restrictions and the requirement to submit Standard Form-LLL if non-Federal funds are used for lobbying activities. All contractors must execute the SCCPSS Mandatory Master Terms for Data Access and Data Sharing Agreement, which establishes binding compliance with FERPA, IDEA, and COPPA, mandates encryption of all educational records and personally identifiable information, requires exclusive U.S. data storage, and prohibits indemnity agreements. The RFP document does not identify any specific set-aside designations for disadvantaged enterprises, incumbent vendors, or current contractors, nor does it contain publicly disclosed budget ranges or award values for this multi-year procurement; interested vendors should contact the Director of Purchasing or designees through the Bonfire portal's vendor discussions section for additional information, with a "Cone of Silence" policy in effect prohibiting unauthorized communications with District employees and board members until contract award finalization.