Construction Management Consulting Services for Airport Improvement Program (AIP) Projects at Hayward Executive Airport

The City of Hayward, California is soliciting qualified firms to provide Construction Management Consulting Services for Airport Improvement Program (AIP) Projects at Hayward Executive Airport under RFQual 26-037. This is a Request for Qualifications procurement requiring sealed Statements of Qualifications and bids submitted electronically through the City's eProcurement Portal by 4:00 PM on Tuesday, April 7, 2026, with a deadline for questions by March 24, 2026. The scope of work encompasses full-time construction observation and inspection services for the Taxiway Zulu and Taxiway Alpha 1 Reconstruction project, including daily construction observation for both day and night shifts, materials testing and quality assurance coordination, survey and layout services, construction contract administration, compliance monitoring, and comprehensive project documentation. Key deliverables include daily inspection reports, weekly FAA progress reports, materials testing results, as-built plans, photographic documentation, Final Engineer's Report, and final accounting documentation with certified project completion on FAA Form 5100-129. The consultant will attend monthly progress meetings (at least one in-person monthly with additional monthly in-person attendance required for pre-construction conferences, pre-pave workshops, control strip inspections, and preliminary/final inspections), with anticipated monthly site visits of approximately six hours duration. Respondents must demonstrate minimum qualifications including California licensure as an Architect, Professional Engineer, or General Contractor; knowledge of FAA Advisory Circulars and airport construction regulations; experience with construction inspection and administration; and document tracking capability. The City will evaluate submissions based on project management experience, understanding of FAA regulations and airport construction standards, firm and team qualifications, and responsiveness to RFQ requirements, with potential interviews conducted at the City's discretion; pricing will be negotiated following selection on a not-to-exceed basis.

Disadvantaged Business Enterprise (DBE) participation is required in accordance with 49 CFR Part 26, and prevailing wage requirements apply to this public works project. The incumbent construction contractor is DeSilva Gates Construction, which was awarded the construction contract on May 27, 2025, with contract execution anticipated by April 1, 2026, establishing the timeframe for Construction Management Services to commence. The project is funded through a combination of Federal Aviation Administration (FAA) grants, California Department of Transportation (Caltrans) funds, and Airport revenue; the underlying construction project has an Engineer's estimated cost of $1,850,670 for the Base Bid work (Taxiway Zulu reconstruction from Station 2+70 to Station 11+00 and Taxiway Alpha-1 reconstruction). Respondents must maintain Workers' Compensation and Employer's Liability Insurance with public liability coverage of not less than $1,000,000 per occurrence, comply with prevailing wage requirements under California Labor Code Sections 1771 and 1777.5, and submit certified payroll records within ten days of City request. The solicitation documents specify that all submissions must include a Designation of Subcontractors form, Non-Collusion Affidavit, Contractor's Certificate Regarding Workers' Compensation, Respondent's Reference and Statement of Experience, Non-Nuclear Affirmation, and Nondiscriminatory Affirmative Action Certification. The City reserves the right to select multiple vendors, reject any or all submissions, terminate the process at any time, and reassign project work between selected consultants.