City_of_Hayward_Professional_Services_Agreement_–_EXAMPLE.pdf

This is a Professional Services Agreement template document from the City of Hayward, California, establishing the framework for service contracts with the municipality. The document serves as a standard template for soliciting and awarding professional services, as evidenced by its application to the Construction Management Consulting Services for Airport Improvement Program (AIP) Projects at Hayward Executive Airport (RFQual 26-037). Sealed Statements of Qualifications and Bids are required to be submitted through the City's eProcurement Portal by 4:00 pm on Tuesday, April 7, 2026. All submissions must clearly identify the RFQual title, number, company name, and due date. The solicitation requires vendors to quote new equipment, materials, or products only, with recycled, remanufactured, or previously owned items prohibited unless explicitly stated otherwise. Respondents may withdraw submissions prior to the bid opening but are bound for ninety (90) calendar days following the opening. Any addenda or bulletins issued during the bidding period automatically become part of the contract documents and binding specifications.

The agreement establishes that the total bid must exclude sales tax and appear prominently in all submissions. Bids quoting delivery timelines beyond stated requirements may face rejection, and no oral or telephonic modifications to submitted bids will be considered. A successful respondent cannot be relieved of their bid obligation without City consent or recourse to California Public Contract Code sections 5100 et seq. The solicitation is administered through the City of Hayward's Engineering Department located at 777 B Street, Hayward, CA 94541-5114, which maintains the general provisions for purchase of work and services on file for reference by all prospective bidders.