City_of_Hayward_Professional_Services_Agreement_–_EXAMPLE.pdf

This is a Professional Services Agreement template document used by the City of Hayward, California, for Construction Management Consulting Services related to Airport Improvement Program (AIP) Projects at Hayward Executive Airport under RFQual 26-037. The City is soliciting qualified firms to provide full-time construction observation and inspection services for the Taxiway Zulu and Taxiway Alpha 1 Reconstruction project, encompassing daily construction observation for both day and night shifts, materials testing and quality assurance coordination, survey and layout services, construction contract administration, compliance monitoring, and comprehensive project documentation. Key deliverables include daily inspection reports, weekly FAA progress reports, materials testing results, as-built plans, photographic documentation, a Final Engineer's Report, and final accounting documentation. Respondents must submit sealed Statements of Qualifications and bids electronically through the City's eProcurement Portal by 4:00 PM on Tuesday, April 7, 2026, with a deadline for questions by March 24, 2026. The consultant is required to attend monthly progress meetings with at least one in-person monthly attendance, plus additional in-person attendance for pre-construction conferences, pre-pave workshops, control strip inspections, and preliminary/final inspections, with anticipated monthly site visits of approximately six hours duration. The incumbent construction contractor is DeSilva Gates Construction, with contract execution anticipated by April 1, 2026, establishing the timeframe for Construction Management Services to commence.

Respondents must demonstrate minimum qualifications including California licensure as an Architect, Professional Engineer, or General Contractor; knowledge of FAA Advisory Circulars and airport construction regulations; and experience with construction inspection and administration. Pricing will be negotiated following selection on a not-to-exceed basis. The underlying construction project has an Engineer's estimated cost of $1,850,670 for Base Bid work and is funded through a combination of Federal Aviation Administration (FAA) grants, California Department of Transportation (Caltrans) funds, and Airport revenue. Respondents must maintain Workers' Compensation and Employer's Liability Insurance with public liability coverage of not less than $1,000,000 per occurrence and comply with prevailing wage requirements under California Labor Code Sections 1771 and 1777.5. Disadvantaged Business Enterprise (DBE) participation is required in accordance with 49 CFR Part 26. The City reserves the right to select multiple vendors, reject any or all submissions, terminate the process at any time, and reassign project work between selected consultants. All submissions must include a Designation of Subcontractors form, Non-Collusion Affidavit, Contractor's Certificate Regarding Workers' Compensation, Respondent's Reference and Statement of Experience, Non-Nuclear Affirmation, and Nondiscriminatory Affirmative Action Certification.