RFQual_Document_22626.docx

CITY OF HAYWARD

CITY OF HAYWARD AIRPORT DIVISION

REQUEST FOR QUALIFICATIONS (RFQ) FOR CONSULTING SERVICES

Construction Management Professional Consulting Services for Airport Improvement Program (AIP) Projects at Hayward Executive

Project Number; 06819

RFQ: XXXXXX

March 02, 2026

PROGRAM NARRATIVE

The City of Hayward (CITY) Airport Division (Division) is requesting Statements of Qualification (SOQ) from construction management firms to provide construction management services for construction inspection and administration for Taxiway Zulu & Taxiway Alpha 1 Reconstruction project at Hayward Executive Airport (HWD). Firms or individuals with experience in construction management projects involving planning, design, inspection, construction support services, and construction standards at airports or similar facilities are encouraged to participate. City will request a Proposal (RFP) – Cost Proposal from the Selected Consultant.

BACKGROUND

The Division routinely executes projects that require long range planning, design and construction related services. These capital projects may be funded with a combination of grants from the Federal Aviation Administration (FAA), the California Department of Transportation (Caltrans) and Airport revenue. The Division is seeking firms with comprehensive full-service airport-related construction management capability that includes planning, design, inspection and construction administration experience. Firms must meet minimum qualifications and knowledge requirements. The Division anticipates hiring a firm depending on areas of expertise. Consultant selection will follow FAA Advisory Circular (AC) 150/5100-14E “Architectural, Engineering, and Planning Consultant Services for Airport Grant Projects” and City of Hayward Administrative / Purchasing & applicable Caltrans A/E Guidelines “ Contracts for Consultant Services.”

The FAA's construction management services are designed to ensure that airport projects are completed in accordance with federal standards and requirements.

A. SCOPE OF WORK

The recommended scope includes:

These services are essential for the successful management of airport construction projects, ensuring safety, functionality, and performance.

On the reconstruction project on Professional Services Agreement (PSA) basis, services will include but are not limited to the following:

1. If applicable, Construction inspection, pre-testing, testing, and certification that work meets specified standards including providing close-out reports to document project compliance at the conclusion of the project.

2. Successful firm will provide an applicable / available if any, automated owner document management tool to support effective project oversight and accountability. This tool should be compatible with and in addition to contractor document/project management solutions.

B. MINIMUM QUALIFICATIONS

To meet minimum qualifications, participating firms or individuals must demonstrate the following distinguishing experience as, and knowledge of, but not limited to, the following:

· Architect, Professional Engineer, or General Contractor licensed in the State of California

· Pertinent FAA Advisory Circulars

· FAA Regulations, Policies & Procedures for Construction at Airports

· Construction inspection and administration

· Document tracking and control

· Constructability Reviews

C. DETAILED SCOPE OF WORK

D. CRITERIA FOR CONSULTANT SELECTION

1. Detailed knowledge of FAA, state and local laws and regulations related to planning, design, inspection, and construction processes for airport projects.

2. Project Manager experience relevant to this type of work, type of airport and regional construction trends.

3. Experience and past performance with airport projects of similar type, and complexity as those at HWD in the past.

4. Experience and certifications of team members in relation to airport construction.

5. Working relationship with federal, state, and local agencies such as the FAA Airport District Office, California State Division of Aeronautics, and City of Hayward Divisions, etc.

6. Capability of Prime to perform all or most of the work

E. ADMINISTRATIVE PROCEDURES

1. Guidance presented in FAA AC 150/5100-14E “Architectural, Engineering and Planning Consultant Services for Airport Grant Projects” and City of Hayward Administrative Purchasing & State Guidelines “Contracts for Consultant Services” will be used.

2. A selection panel will evaluate all timely submissions that meet the Minimum Qualifications as outlined in Section B of this RFQ and prepare a short-list of the most qualified firms. Firms not on the short-list will be notified that they were unsuccessful but may be requested, for a fee, to perform an Independent Fee Estimate (IFE) at a later date.

3. Detailed information on the qualifications and performance data of each of the consultants on the short-list will be obtained by contacting former clients and other references provided in the SOQ’s.

4. If an interview process is deemed necessary, then the top three to five firms may be invited to make a presentation before the selection panel. Interviews may or may not be conducted.

5. The short-listed Consultants will be reviewed based on their qualifications, submissions, reference checks and presentation using the Criteria for Consultant Selection identified in Section C.

6. The outcome of the review will then be presented to the Director of Public Works at the City.

7. The Director of Public Works will select a firm based on qualitative analysis. Any selection shall be based on the criteria specified and made to the Proposer whose proposal is judged as providing the best value in meeting the interest of the City’s objectives, in the City’s sole discretion. The City reserves the right to choose which project will be assigned to which consultant.

8. The firm best qualified will be invited to negotiate a scope of work and fee for individual projects and/or will be put under contract to perform on a PSA basis. If an agreement is not reached for the project with the selected firm, then that firm will be disqualified. Scope of work and fee negotiations will then proceed with another qualified firm. The City reserves the right to terminate the selection process and/or re-advertise for consulting services at any time in this process.

9. A City Agreement for Professional Consulting Services (PSA) will be executed once negotiations have been successful and a firm is selected for award of a contract. A copy of a sample agreement is available upon request. The selected firm shall be required to submit documentation to substantiate compliance with all Agreement terms including a “Conflict of Interest Declaration” on City furnished forms and obtain required insurance coverage.

10. In accordance with the Code of Federal Regulations, 49 CFR parts 23 and 26, the City will carry out applicable federal requirements in the award and administration of any contract awarded hereunder.

11. The City reserves the right to make the selection of a Proposer based on any or all factors of value, whether quantitatively identifiable or not, including, but not limited to, the anticipated initiative and ability of the Proposer to perform the services set forth herein.

F. REGULATED COMMUNICATION IN CITY PROCUREMENT PROCESS ORDINANCE

With certain specified exceptions, this solicitation provides that no Respondent, Bidder, Proposer (as the case may be) shall initiate, engage in, or continue any communication to or with any City elected official concerning or touching upon any matter which is the subject of this competitive procurement process.

Any Respondent, Bidder, Proposer, or elected official (as the case may be) who initiates, engages in, continues in, or receives any regulated communication shall file the written disclosure required by the Regulated Communications in City Procurement Process.

Any Respondent, Bidder, or Proposer violating the Regulated Communications in City Procurement Process or Ordinance may be disqualified from participating in this procurement process and/or determined to be non-responsible. Additionally, the City may set aside the award of a contract, prior to its execution, to a party found to have violated this requirement or Ordinance.

G. DEBARMENT

A Bidder may be debarred from bidding or proposing upon or being awarded any contract with the City, or from being a subcontractor or supplier at any tier upon such contract, in accordance with the procedures in Hayward Municipal Code as adopted by Council. The initial period of any such debarment shall not be less than one year and may be permanent depending on the violation. A Bidder may request a hearing, in accordance with Hayward Municipal Code, upon receipt of a notice of proposed debarment from the City Manager or designee.

H. GENERAL REQUIREMENTS/CONDITIONS

1. The City hereby notifies all interested firms that no person shall be excluded from participation in, denied any benefits of, or otherwise discriminated against in connection with the award and performance of any contract on the basis of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex, age, sexual orientation, ethnicity, status as a disabled veteran or veteran of the Vietnam era.

2. Title VI Solicitation Notice -- The CITY, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. §§ 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

3. The reconstruction project identified will be funded with financial assistance from the U.S. Division of Transportation, FAA and/or other federal Divisions. In accordance with the Code of Federal Regulations, 49 CFR parts 23 and 26, the CITY will carry out applicable federal requirements in the award and administration of any contract awarded hereunder. The following federal provisions are specifically included by reference:

a. Debarment and Suspension – 2 CFR part 180

b. Disadvantage Business Enterprise – 49 CFR part 26

c. Trade Restriction Certification – 49 CFR part 30

d. Lobbying and Influencing Federal Employees – 49 CFR part 20, Appendix A

4. DBEs will be afforded full opportunity to submit SOQs in response to this invitation. In addition, a bidder who intends to subcontract a portion of the work shall affirmatively seek out DBEs that are potential subcontractors, suppliers, or consultants, and actively solicit their interest, capability, and prices. The requirements of 49 CFR part 26 apply to this contract. It is the policy of the CITY to practice nondiscrimination based on race, color, sex, or national origin in the award or performance of this contract. The City encourages participation by all firms qualifying under this solicitation regardless of business size or ownership. The City’s DBE Goal for this project may be obtained by contacting the City.

5. By submitting a statement of qualifications/proposal under this solicitation, the bidder or offeror certifies that neither it nor its principals are presently debarred or suspended by any Federal Division or agency from participating in this transaction.

6. Prospective firms are advised that the City in the solicitation or evaluation of the interested consultants incurs no obligation or commitments. The City reserves the right to waive or modify any part of this RFQ process without penalty at their sole discretion.

7. The City reserves the right to define and/or redefine tasks and select for negotiation individual firms and /or assemble submitting firms into implementation teams as it sees fit.

8. The City reserves the right to choose which scope of work will be assigned to one or more consultants.

9. Submission of a Statement of Qualification from a proposing firm indicates a willingness to prepare, for a fee, an independent cost estimate even though the firm or individual is not selected to continue beyond Phase One of the selection process. Preparation of the independent estimate, if requested by the Airport, will eliminate a firm or individual from further consideration for this project.

10. Any questions or concerns relating to this Request for Qualifications shall be submitted in writing via email to rita.perez@hayward-ca.gov. Any technical questions or concerns related to this solicitation may be submitted to sundaresh.begur@hayward-ca.gov, Cc; Sammy.lo@hayward-ca.gov. Questions will be accepted up to five (5) working days prior to the SOQ submission date or as shown on the Opengov portal.

SUBMIT REQUEST FOR QUALIFICATIONS:

All firms or individuals interested in responding to this Request for Qualifications shall do so by submitting a proposal or statement of qualifications per the procedure outlined in the solicitation on the city’s Opengov portal. Statement of Qualifications, shall be submitted by: Wednesday, April 01, 2026 2026, prior to 5:00 PM PST electronically on the Opengov portal.