Concrete Pad, Fencing and bollard Replacement

The State of West Virginia, specifically the Department of Health Facilities for Welch Community Hospital in Mineral County, is seeking a contractor to complete an infrastructure improvement project involving the removal and replacement of concrete pad, fencing, and bollards. The procurement opportunity (ARFQ WEH2500000014) requires a qualified vendor to perform three primary tasks: remove existing fencing, bollards, and concrete pad; install a new monolithic concrete pad according to Air Products specification drawing Exhibit B; and construct approximately 12 feet of commercial-grade chain link fencing with barbed wire and 19+ bollards with specific dimensional requirements. A mandatory pre-bid meeting is scheduled for May 6, 2025, at 1:30 PM at the Welch Community Hospital, with questions due by May 9, 2025, at 1:30 PM, and final quotations due on May 20, 2025, at 1:30 PM. The contract will be awarded to the lowest responsible bidder meeting all specifications, with vendors required to comply with multiple building codes, including the West Virginia State Building Code, International Building Codes, and standards from organizations like ASTM and ANSI. Evaluation criteria include complete pricing page submission, adherence to technical specifications, and compliance with federal funding guidelines.

The procurement opportunity appears to have several provisions encouraging participation from diverse vendors, including specific requirements for small, women-owned, and minority-owned businesses. Vendors must be registered with the West Virginia Purchasing Division and may be required to pay a $125 fee if applicable. The contract is partially funded by federal funds, which mandates compliance with federal procurement regulations, including affirmative steps to engage minority businesses, women's business enterprises, and labor surplus area firms. Vendors must provide performance and labor/material payment bonds, maintain specific insurance coverages including $1,000,000 in Commercial General Liability and Automobile Liability Insurance, and demonstrate a drug-free workplace. While a specific contract value is not explicitly stated, the comprehensive technical specifications and federal funding involvement suggest a substantial infrastructure investment. Potential bidders must also be prepared to provide warranty documentation, participate in final inspections, and ensure all work meets first-class quality standards, with payment processed according to West Virginia state procedures.