TERMS AND COND (13).pdf

This document is a comprehensive set of instructions and terms for a state procurement solicitation issued by the Department of Human Services (DoHS) Office of Shared Administration (OSA) Purchasing Division in West Virginia. The solicitation is for a term contract with a one-year initial period and potential renewals, with a mandatory pre-bid meeting scheduled for May 6, 2025, at 1:30 PM at Welch Community Hospital. Vendors must submit bids electronically through wvOASIS and attend the mandatory pre-bid meeting, with failure to do so resulting in bid disqualification. The contract requires vendors to provide detailed information, comply with specific formatting requirements, and adhere to strict submission guidelines.

The solicitation includes extensive requirements for vendor qualifications, including proper registration with the West Virginia Purchasing Division, payment of a $125 fee if applicable, and provisions for small, women-owned, or minority-owned businesses. Vendors must provide performance and labor/material payment bonds, maintain specific insurance coverages including $1,000,000 in Commercial General Liability and Automobile Liability Insurance, and comply with various state laws regarding licensing, taxes, and domestic product preferences. The document emphasizes that the vendor's entire submission will be considered a public document, subject to disclosure under state freedom of information laws, and requires vendors to provide comprehensive documentation and certifications as part of their bid package.