Concrete Pad and Sidewalk for FFA Shelter at Cedar Lakes

The West Virginia Department of Administration Purchasing Division, on behalf of the West Virginia Department of Agriculture, seeks a qualified contractor to construct a concrete pad and sidewalk for an FFA Shelter located at Cedar Lakes Conference Center in Ripley, West Virginia (82 FFA Drive, Ripley, WV 25271). The procurement is a Centralized Request for Quote (CRFQ) numbered 1400 AGR2400000008 classified under commodity code 72152700 for concrete construction work. The project deliverables include site preparation, pouring, finishing, curing, and cleanup of a concrete pad measuring approximately 124 feet by 54 feet, extending two feet beyond the shelter's outer posts on all sides, and an eight-foot-wide connecting sidewalk between the shelter and an adjacent asphalt pad on the north side; both surfaces must be four inches thick with a 4,000-psi concrete mix featuring air content for exterior application and a broom finish. Required qualifications include possession of a valid West Virginia Contractor's License and successful completion of at least five similar projects. Mandatory insurance requirements include Commercial General Liability and Automobile Liability of $1,000,000 per occurrence, Builders Risk Insurance equal to 100 percent of the contract value, and both performance and labor/material payment bonds equal to 100 percent of the contract value. The contract structure is a firm, fixed-price lump-sum bid with no price adjustments permitted. Key deadlines include a mandatory pre-bid meeting held on March 1, 2024, at 10:00 AM EST; vendor questions due by March 7, 2024, at 2:00 PM EST; and bid submission by March 21, 2024, at 1:30 PM EST (extended from March 14 via Addendum 02). The project must be completed no later than June 1, 2024, with liquidated damages assessed at $100 per calendar day for delays beyond the completion date. Award will be made to the lowest qualified responsible bidder meeting all specifications.

The contract is subject to West Virginia Code requirements mandating that 75 percent of employees on public improvement projects be sourced from local labor markets, and all work must conform to domestic steel, aluminum, and glass product preferences under applicable West Virginia Code provisions. No specific set-aside designations for disadvantaged enterprises are disclosed in the solicitation documents. The solicitation does not identify any incumbent contractor, current contract holder, or existing infrastructure requiring integration. Contractors must submit a bid bond equal to five percent of the total bid amount and a signed Drug-Free Workplace Affidavit with their proposals. The contract is classified as a Fixed Period Construction/Project Oversight contract effective upon receipt of an award document. No budget range, award value, or pricing information is disclosed in the available solicitation materials. Bids should be submitted to the Department of Administration Purchasing Division at 2019 Washington Street East, Charleston, West Virginia 25305, with inquiries directed to buyer Larry D. McDonnell at 304-558-2063 or larry.d.mcdonnell@wv.gov. All vendors must acknowledge receipt of all addenda and submit acknowledgment with their bids to avoid disqualification.