CRFQ 1400 AGR2400000008 - Addendum 02.pdf

Date Printed: Mar 11, 2024 Page: 1 FORM ID: WV-PRC-CRFQ-002 2020/05

Department of Administration Purchasing Division 2019 Washington Street East Post Office Box 50130 Charleston, WV 25305-0130

State of West Virginia Centralized Request for Quote

Construction

Proc Folder: 1373052 Reason for Modification:

Doc Description: Concrete Pad and Sidewalk for FFA Shelter at Cedar Lakes To Post Addendum No. 02

Proc Type: Central Purchase Order

Date Issued Solicitation Closes Solicitation No Version

2024-03-11 2024-03-21 13:30 CRFQ 1400 AGR2400000008 3

BID RECEIVING LOCATION

BID CLERK

DEPARTMENT OF ADMINISTRATION

PURCHASING DIVISION

2019 WASHINGTON ST E

CHARLESTON WV 25305

US

VENDOR

Vendor Customer Code:

Vendor Name :

Address :

Street :

City :

State : Country : Zip :

Principal Contact :

Vendor Contact Phone: Extension:

FOR INFORMATION CONTACT THE BUYER

Larry D McDonnell 304-558-2063 larry.d.mcdonnell@wv.gov

Vendor Signature X FEIN# DATE

All offers subject to all terms and conditions contained in this solicitation

Date Printed: Mar 11, 2024 Page: 2 FORM ID: WV-PRC-CRFQ-002 2020/05

ADDITIONAL INFORMATION

Addendum 02 To provide answers to vendor questions To extend bid opening date from 3/14/2024 to 3/21/2024.

Bid opening time still remains at 1:30PM EST No other changes

INVOICE TO SHIP TO

AGRICULTURE

DEPARTMENT OF

AGRICULTURE

DEPARTMENT OF

ADMINISTRATIVE SERVICES MOOREFIELD FIELD OFFICE

1900 KANAWHA BLVD E 60B INDUSTRIAL PARK RD

CHARLESTON WV MOOREFIELD WV

US US

Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 Concrete Pad and Sidewalk for FFA Shelter

Comm Code Manufacturer Specification Model #

72152700

Extended Description:

See attached documentation for further details. Project plans in Exhibit B

SCHEDULE OF EVENTS

Line Event Event Date 1 Mandatory Pre-Bid Meeting at 10:00AM EST 2024-03-01 2 Vendor Questions due at 2:00PM EST 2024-03-07

Revised 6/8/2012

SOLICITATION NUMBER: [Insert RFQ, RFP No.] Addendum Number: [Insert Number]

The purpose of this addendum is to modify the solicitation identified as [insert RFQ, RFP No.] (“Solicitation”) to reflect the change(s) identified and described below.

Applicable Addendum Category:

[ ] Modify bid opening date and time

[ ] Modify specifications of product or service being sought

[ ] Attachment of vendor questions and responses

[ ] Attachment of pre-bid sign-in sheet

[ ] Correction of error

[ ] Other

Description of Modification to Solicitation:

Additional Documentation: Documentation related to this Addendum (if any) has been included herewith as Attachment A and is specifically incorporated herein by reference.

Terms and Conditions:

1. All provisions of the Solicitation and other addenda not modified herein shall remain in full force and effect.

2. Vendor should acknowledge receipt of all addenda issued for this Solicitation by completing an Addendum Acknowledgment, a copy of which is included herewith.

Failure to acknowledge addenda may result in bid disqualification. The addendum acknowledgement should be submitted with the bid to expedite document processing.

CRFQ AGR24*08

To provide answers to vendor questions

To extend bid opening date from 3/14/2024 to 3/21/2024.

Bid opening time still remains at 1:30PM EST

No other changes

ATTACHMENT A

Answers to Vendor Questions CRFQ AGR24*08 - Concrete Pad and Sidewalk for FFA Shelter at Cedar Lakes

Vendor Question No. 00 Refer to 1.1.1 Exhibit B-Project Plans

Please confirm the orange mesh construction fencing is adequate for ‘cordoned’ off the construction site and chain link fencing is not required.

Agency Response: Confirmed – orange mesh construction fencing is adequate.

Vendor Question No. 01 Refer to 1.1.3 Exhibit B-Project Plans

Does Cedar Lakes have a borrow site for soils within proximity of the shelter?

Agency Response: No – Contractor will be required to bring.

Vendor Question No. 02 Refer to 1.3.2 Exhibit B-Project Plans

Does Cedar Lakes have a spoil site for soils within proximity of the shelter?

Agency Response: Yes, Cedar Lakes Maintenance Project Manager will identify on-site location.

Vendor Question No. 03 Standard Question

Does Cedar Lakes have a location for concrete wash-out site for concrete trucks within proximity of the shelter?

Agency Response: Yes, Cedar Lakes Maintenance Project Manager will identify location beside Maintenance shop.

Vendor Question No. 04 Standard Question

During the prebid it was stated the Contractor can travel across the old crawl-dabbed asphalt tennis courts. Please confirm this is acceptable.

Agency Response: Yes, the Contractor can travel across the asphalt tennis courts.

Vendor Question No. 05 Standard Question

There are no references within the specifications for compaction testing and concrete testing. Shall the Contractor be responsible for compaction/concrete testing?

Agency Response: Yes, the Contractor is responsible for compaction/concrete testing.

Vendor Question No. 06 Refer to 1.3.7 Exhibit B-Project Plans

Specification indicates (crusher run/aggregate). Free drainage base aggregates are recommended for these concrete pours. Please confirm (crusher run/aggregate) is required or will free drainage base aggregates be acceptable?

Agency Response: Yes, #57 crushed gravel (1” – 1.5”) can be used for this project.

Vendor Question No. 07 Refer to 1.3.8 Exhibit B-Project Plans

Vapor barrier is not typically installed for exterior building slabs. Please confirm (10 millimeter thick) vapor barrier is required.

Agency Response: Confirmed, install specified vapor barrier – structure could be enclosed in future.

Vendor Question No. 08 Refer to 1.3.10 Exhibit B-Project Plans

This spec indicates to install rebar around each post. A single layer ½” rebar on all sides of posts is recommended. Please confirm ½” rebar is acceptable.

Agency Response: Yes, a single layer of ½” rebar on all sides of the posts is acceptable.

Vendor Question No. 09 Refer to 1.3.11 Exhibit B-Project Plans

This spec indicates to provide a 4,000-psi mix with a thickness of four (4) inches. 4,000-psi mix w/6% +/- air is recommended. Please confirm the concrete mix shall include air.

Agency Response: Confirmed, based on concrete pour location outside, concrete mix will include air according to standards.

Vendor Question No. 10 Refer to 1.3.17 Exhibit B-Project Plans

This spec section indicates to trowel finish concrete pad. With the pad being an exterior pad subject to water it is highly recommended the concrete pad to be a broom finish.

Agency Response: Agreed, broom finish concrete pad is acceptable.

Vendor Question No. 11 Refer to 1.3.19 Exhibit B-Project Plans

This spec section indicates fill dirt will be required. Does Cedar Lakes have a borrow site within proximity of the shelter?

Agency Response: See Question 01 above – same subject.

Vendor Question No. 12 Refer to 1.3.22 Exhibit B-Project Plans

This spec section indicates to ‘seed’ areas surrounding pad area and work areas. Does Cedar Lakes have a specified/preferred seed mixture?

Agency Response: Preferred seed mixture – rough bluegrass, find fescue, ryegrass is recommended for this region.

Vendor Question No. 13 Standard Question

The proposed walk from the shelter to the asphalt paving will create a dam. Shall the Contractor include installing a 4” schedule 40 pipe approximately 10’ long underneath the sidewalk to allow the water to drain past the proposed sidewalk?

Agency Response: Yes, Contractor will include installing a 4” schedule 40 pipe approximately 10’ long underneath the sidewalk to allow water to drain past the sidewalk.

Vendor Question No. 14 Standard Question

During the prebid meeting it was mentioned the shelter would be equipped with gutters/downspouts in the future within another phase of construction. It is highly recommended to install 6” schedule 40 piping with vertical uprights to accept the future gutter along the North & South elevation.

Agency Response: Confirmed, Contractor will include installing 6” schedule 40 piping with vertical uprights to accept the future gutter along the North and South elevations in this proposal.

The verticals should be capped until the downspouts are installed at a later date.

Agency Response: Confirmed, Contractor will include capping off the verticals in this proposal.

Estimated number of downspout connections would be (5) five on the North elevation and

(5) five on the South elevation.

Agency Response: Confirmed, Contractor will include downspout connections of five (5) on North elevation and five (5) on the South elevation.

Vendor Question No. 15 Standard Question

Is Cedar Lakes facility within City Limits and does Business & Occupancy Taxes apply?

Agency Response: No, Cedar Lakes is outside City Limits and B&O Taxes do not apply.

ADDENDUM ACKNOWLEDGEMENT FORM

SOLICITATION NO.:_____________

Instructions: Please acknowledge receipt of all addenda issued with this solicitation by completing this addendum acknowledgment form. Check the box next to each addendum received and sign below.

Failure to acknowledge addenda may result in bid disqualification.

Acknowledgment: I hereby acknowledge receipt of the following addenda and have made the necessary revisions to my proposal, plans and/or specification, etc.

Addendum Numbers Received:

(Check the box next to each addendum received)

[ ] Addendum No. 1 [ ] Addendum No. 6

[ ] Addendum No. 2 [ ] Addendum No. 7

[ ] Addendum No. 3 [ ] Addendum No. 8

[ ] Addendum No. 4 [ ] Addendum No. 9

[ ] Addendum No. 5 [ ] Addendum No. 10

I understand that failure to confirm the receipt of addenda may be cause for rejection of this bid. I further understand that any verbal representation made or assumed to be made during any oral discussion held between Vendor’s representatives and any state personnel is not binding. Only the information issued in writing and added to the specifications by an official addendum is binding.

Company

Authorized Signature

Date

NOTE: This addendum acknowledgement should be submitted with the bid to expedite document processing.

CRFQ AGR24*08