Computers and Accessories

The Clark County School District in Nevada is soliciting competitive sealed bids for the procurement of computers and accessories through Invitation to Bid (ITB) 27008HCF, with bid opening scheduled for July 2, 2026, at 1:00 P.M. Questions from potential bidders must be submitted by June 11, 2026. The procurement encompasses six lots containing approximately 31,000 units of computer equipment and accessories, including 6,000 desktop computers (standard and enhanced configurations), 8,000 all-in-one computers, 400 mini PCs, 1,500 workstations for specialized applications (CADD, video editing, and rendering), 6,900 laptops across multiple performance tiers, 14,000 monitors ranging from 22 to 32 inches, 6,000 docking stations with USB-C connectivity, and balance-of-line items. Bidders must provide sealed proposals via electronic submission through Euna Procurement (https://ccsd.bonfirehub.com) or hard copy delivery to the Director of Purchasing and Warehousing at 4212 Eucalyptus Avenue, Building #7, Las Vegas, Nevada 89121. The initial contract term is one year following award, with the District retaining extension rights for up to six additional one-year periods at identical terms and conditions, contingent upon satisfactory performance. Pricing shall be submitted on an F.O.B. Destination basis with freight included in unit prices, and bidders must demonstrate SAP Business Network account availability, credit card order acceptance without additional fees, electronic ordering and invoicing capabilities, weekly shipping reports, customer portal access for order tracking, and dynamic data availability via API or CSV file upload. Key performance requirements include delivery of 25 percent of estimated quantities within 30 calendar days of purchase order receipt, provision of demonstration units at $1.00 per unit, end-of-life notification 90 days prior to product discontinuation, and comprehensive warranty coverage including one-year return-to-depot or local drop-off service with next business day response and seven-business-day resolution timeframe, with supplier responsibility for catastrophic failures affecting 5 percent or more of estimated quantities.

Potential bidders must comply with extensive administrative and compliance requirements, including completion of the Supplier Application/Update Form (PUR-F0001), Public Disclosure Form (PUR-F0003) addressing conflicts of interest, W-9 tax identification documentation, Direct Deposit Authorization Form, Supplier Contact List Designation Form, and Federal 2 CFR 200 Certifications. The District requires suppliers to disclose minority-owned enterprise (MBE), women-owned business enterprise (WBE), veteran-owned business enterprise (VBE), physically challenged-owned enterprise (PBE), and Nevada Emerging Small Business designations with supporting certifications. Bidders must maintain comprehensive insurance coverage including workers compensation, commercial general liability ($1,000,000 minimum), professional liability ($2,000,000 minimum), commercial automobile liability ($1,000,000 minimum), and cyber liability ($1,000,000 minimum). No specific incumbent vendors or current contractors are identified in the procurement documents. The District may elect to serve as a self-maintainer for warranty purposes, requiring successful bidders to maintain parts lockers stocked with replacement components (keyboards, storage drives, RAM, LCD panels, power supplies, motherboards, and networking equipment) across all equipment models and sizes, with replenishment within seven days of request. The District specifically requires compliance with NIST 800-88 Revision 1 data destruction standards for any recycling program components and adherence to applicable district policies including Policy 4270 (Conflict of Interest), Regulation 4371 (Employees "Cooling Off" Period), and Regulation 3312 (Purchasing Authorization and Nepotism). No specific award value or budget range is disclosed in the procurement documents.