7-Bid 27008HCF Attachment C Recycle Progam Statement of Work V2.docx

Attachment C – Bid 27008HCF Computer and Accessories Recycle Program / Statement of Work

I. General: Supplier shall offer and be responsible for the performance and management of a No-Charge Recycling Program (herein Program) for District Assets and Accessories. Work shall be performed as specified herein and as required by all applicable laws, statutes, regulations, etc. In the event of conflict between this Statement of Work (herein SOW) and the other documents that form this Agreement, the SOW shall take precedence.

II. Definitions:

i. Assets: Major computer components (i.e. central processing unit and monitor) are typically purchased together as a system. Assets may be acquired under this Agreement, or other methods.

ii. Accessories: peripheral computer items (i.e. cables, keyboards, mice, or docking stations) typically purchased in conjunction with the Assets to form a system, or later as replacement items.

iii. Data Erasure: Removal of data from District Assets using NIST 800-88 Revision 1.

iv. Program: The Program includes recycling and disposing of Assets and Accessories as identified and requested by the District.

v. Work: Is either synonymous with “Program”, or it identifies discrete task(s) needed to perform/support the Program.

III. Cost: The Supplier may retain all the recycling reimbursements for its own purposes. Also, the Supplier is liable for any expenses, fees, penalties, etc. incurred by the performance of this Work. The District is not liable for any expenses and/or fees related to the performance of this Work.

IV. Work:

i. As identified by the District, the Supplier shall recycle and dispose of Assets acquired under this Agreement and other Assets and Accessories that were acquired by the District from various sources.

ii. The District shall palletize and shrink wrap Assets and provide a listing of the same for the Supplier’s retrieval.

iii. Assets shall be retrieved from various District locations, within five business days after notification.

iv. Care and Custody of Assets - Supplier shall retain the Assets at its facilities during the Work and it shall permit the District reasonable access to its Assets during normal business hours, upon reasonable notice to the Supplier for auditing purposes.

v. The District’s Assets will be physically segregated from other Parties’ Assets.

vi. The Supplier shall collect, inventory, recover, remarket, recycle, or dispose of Assets in an environmentally safe manner.

vii. Supplier shall erase data from all data-containing devices in accordance with NIST 800-88 Revision 1 standards. It shall provide a certificate of data destruction verifying compliance with applicable sanitization methods (Clear, Purge, or Destroy) prior to the resale or disposal of such Assets.

viii. Recycling, destruction, and receipt of certifications for destruction, etc., shall be completed within ninety-five calendar days after the initial retrieval notification.

V. SOW Special Conditions:

i. Acceptance and Risk of Loss: Transfer of title/ownership of the Assets shall occur at the time the Supplier, or its carrier, retrieves the Assets from the District. Should the District’s list of Assets not agree with the Supplier’s count, the Parties shall work in a collaborative manner to reconcile the difference. Supplier shall make arrangements with its shipper for dock-to-dock freight service from the District’s dock to Supplier’s designated location at no cost to the District.

ii. Insurance: The Supplier shall be responsible for maintaining insurance coverage as required by the Invitation to Bid Form.

iii. Reporting: Upon receipt and acceptance of the Assets by the Supplier, within five working days, notify the District in writing of such receipt. Supplier shall have a period of thirty calendar days after receipt and acceptance of such Assets to inspect and inventory, and provide the District with an itemized report (in unprotected MS Excel) indicating the following: the location of the Assets, the number and description of the Assets, the date and receipt of the Assets, the serial number(s) of the assets, whether any Assets are being returned by the Supplier to the District, and a statement as to whether the Supplier intends to resell or recycle the Assets.

iv. Representations and Warranties of Supplier: In addition to the representations and warranties contained elsewhere in this Agreement, the Supplier represents and warrants as follows:

i. Compliance with SOW: Supplier represents and warrants to the District that the Supplier possesses the expertise to perform the Services hereunder and shall perform such Services in a professional, workmanlike manner with industry best practices.

ii. Environmental Compliance: Supplier shall dispose of all Assets in compliance with all Environmental Protection Agency guidelines and all other applicable environmental laws, orders, guidelines, rules or regulations relating to hazardous or toxic waste disposal.

iii. Licenses and Permits: Supplier shall have obtained and shall maintain in full force and effect all licenses, permits and approvals required by any Federal, state or local licensing, regulatory or other agency or authority for the performance of Supplier duties under this SOW.

iv. Quality and Performance: Supplier shall use qualified individuals with suitable training, experience and skill in the performance of its duties under this Agreement. The Services shall be performed in a manner consistent with industry best practices, be of good and of marketable quality, and meet the applicable specifications contained in this SOW.

v. Subcontractor: The Supplier may utilize a District approved Sub-contractor to support this program. However, the Supplier shall be wholly responsible and liable for its Subcontractor’s actions. The Subcontractor approval process would take place after the award of the Agreement.