Comprehensive Mechanical Systems Maintenance and Repair Services - Bronson Animal Disease Diagnostic

The Florida Department of Agriculture and Consumer Services, Division of Animal Industry is requesting sealed bids for comprehensive mechanical systems maintenance and repair services at the Bronson Animal Disease Diagnostic Laboratory in Kissimmee, Florida, with bids due August 5, 2026 at 5:00 p.m. and a mandatory pre-bid site visit on July 22, 2026 from 10:00 a.m. to 12:00 p.m. at 2700 N. John Young Parkway.

Vendors must hold current Florida licensing under Chapter 489, Part I, EPA Universal Refrigerant Certification, and demonstrated technical qualifications for equipment manufacturers including Carrier, York, Trane, Modine, and Distech Building Automation Controls. Three verifiable customer references from similar projects completed within the last five years are required.

The scope encompasses preventative maintenance and emergency repair services for 47 distinct mechanical units across five buildings: split systems, mini split systems, air-cooled chillers, boilers, water heaters, pumps, chilled water air handling units, walk-in cooler, exhaust fans, and building automation systems. Quarterly preventative maintenance inspections are required in March, July, and November, with annual inspections in January. The contractor must provide 24/7 on-call emergency service with a two-hour response time for critical equipment failures and 48-hour response time for routine service calls. All maintenance visits require written reports and documentation via XOI vision share links.

The anticipated initial contract term is three years, with optional renewal periods of up to three additional one-year terms available upon mutual agreement. Pricing must be submitted as firm fixed quarterly rates inclusive of all labor, materials, equipment, tools, consumables, travel, and covered parts, plus separate hourly labor rates for approved additional services outside the scope. The contractor is subject to performance measures with financial consequences: $100 deductions for missed response times and $50 per day penalties for late service reports. Vendors must maintain comprehensive general liability insurance ($1,000,000 per occurrence), automobile liability insurance ($300,000), and workers' compensation insurance. A one percent transaction fee on all payments will be assessed by the State of Florida.