REVISED Appendix I.pdf
PDF 114 KB Posted
- Attached to
- Comprehensive Mechanical Systems Maintenance and Repair Services - Bronson Animal Disease Diagnostic
- Solicitation number
- ITB-16459
- Issued by
- Leon County, Florida
About this file
This is a Revised Appendix I for a state and local contract opportunity issued by the Florida Department of Agriculture and Consumer Services, Division of Animal Industry, for comprehensive mechanical systems maintenance and repair services at the Bronson Animal Disease Diagnostic Laboratory in Kissimmee, Florida (Bid Number ITB DAI 26 27 17). The scope encompasses preventative maintenance services for 47 distinct mechanical units across five buildings, including split systems, mini split systems, air-cooled chillers, boilers, water heaters, pumps, chilled water air handling units, walk-in coolers, exhaust fans, and Distech building automation systems. The appendix specifies maintenance frequency requirements with quarterly preventative maintenance inspections scheduled for March, July, and November, plus annual inspections in January. Services are categorized into operational maintenance and comprehensive maintenance, with detailed task lists provided for each equipment type. Sealed bids were due August 5, 2026, with a mandatory pre-bid site visit held on July 22, 2026, from 10:00 a.m. to 12:00 p.m. at 2700 N. John Young Parkway. The anticipated initial contract term is three years, with optional renewal periods of up to three additional one-year terms available upon mutual agreement.
Pricing must be submitted as firm fixed quarterly rates that are inclusive of all labor, materials, equipment, tools, consumables, travel, and covered parts, with separate hourly labor rates for approved additional services outside the scope. The contractor is required to provide 24/7 on-call emergency service with a two-hour response time for critical equipment failures and 48-hour response time for routine service calls. All maintenance visits require written reports and documentation via XOI vision share links. The contractor is subject to performance measures with financial consequences, including $100 deductions for missed response times and $50 per day penalties for late service reports. Vendors must hold current Florida licensing under Chapter 489, Part I, EPA Universal Refrigerant Certification, and demonstrated technical qualifications for equipment manufacturers including Carrier, York, Trane, Modine, and Distech. Required insurance includes comprehensive general liability insurance ($1,000,000 per occurrence), automobile liability insurance ($300,000), and workers' compensation insurance. Three verifiable customer references from similar projects completed within the last five years are required, and a one percent transaction fee on all payments will be assessed by the State of Florida.
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Other files
| File | Type | Posted |
|---|---|---|
| Addendum 1_Final.pdf | ||
| Appendix I.pdf | ||
| ITB DAI 26 27 17_Final.pdf | ||
| Appendix II.pdf | ||
| Mandatory Site Visit Short List.pdf | ||
| Appendix III - CSA.pdf | ||
| REVISED Appendix II.pdf |
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Text version
BID NUMBER: ITB DAI 26 27 17
REVISED APPENDIX I
PREVENTATIVE MAINTENANCE (PM) SERVICES
PM Service Frequency Minimum Visits per Year
Equipment Number of Systems Comprehensive Service Operational Service
Package Units 3 1 3
Split Systems 5 1 3
Walk-In Cooler 1 1 3
Mini Split Systems 5 1 3
Air Cooled Chillers 4 1 3
Boilers 3 1 3
Pumps 2 1 3
Chiller Air Handling Units 6 1 3
Controls System 1 0 2
Water Heater 4 1 3
Exhaust Fans 7 1 3
Building Automation
(DISTECH)
1 1 6
Package Units, Split Systems, & Walk-in Cooler
Operational Maintenance
• Install customer-provided filters during scheduled maintenance visits.
• Clean drain lines and condensate pans.
• Clean all pressurization sensors.
• Inspect evaporator and condenser coils for obstruction and dirt.
• Test all contactors and starters.
• Confirm proper operation of condensate flow.
• Test and record all compressor and motor amperages.
• Test and record return and supply temperatures.
• Lubricate fan bearings.
• Check blower motor belts and adjust or replace as required.
• Clean condensate pumps.
• Check operation controls and safety controls.
• Check thermal expansion valve for proper superheat.
• Check electrical connections for any signs of wear or overheating.
• Tighten all electrical connections.
• Visually leak check all refrigerant piping.
• Observe overall condition and report any deficiencies that are discovered.
• Provide written report and XOI vision share links.
Comprehensive Maintenance
• Perform all items listed in Operational inspections.
• Replace all belts on the blower motor, if applicable.
• Clean all metal inlet screen filters.
• Calculate subcool/superheat refrigerant line temperatures.
• Tighten set screws on fan assembly locking collars.
• In-place cleaning of condenser coils.
• In-place cleaning of the surface of evaporator coils, if accessible.
• Check thermal expansion valve sensing bulb for proper security and insulation.
• Energy Wheel Cleaning for both RTUs on building 1000 annual cleaning. Vendor will document proper reinstallation.
Mini Splits
Operational Maintenance
• Clean and wash all air filters.
• Clean drain lines and condensate pans.
• Inspect evaporator and condenser coils for obstruction and dirt.
• Test all contactors and starters.
• Confirm proper operation of condensate flow.
• Test and record all amperages.
• Test and record return and supply temperatures.
• Check operation controls and safety controls.
• Clean condensate pumps.
• Check thermal expansion valve for proper superheat.
• Check electrical connections for any signs of wear or overheating.
• Tighten all electrical connections.
• Observe overall condition and report any deficiencies that are discovered.
• Provide written report and XOI vision share links.
Comprehensive Maintenance
• Perform all items listed in Operational inspections.
• Tighten set screws on fan assembly locking collars.
• In-place cleaning of condenser coils.
• In-place cleaning of the surface of evaporator coils, if accessible.
• Check thermal expansion valve sensing bulb for proper security and insulation, if accessible.
Exhaust Fans & Supply Fans
• Adjust or belt tension as needed.
• Lubricate bearings, if applicable.
• Test motor amperages.
• Test all starters and contactors.
• Check operation controls and safety controls.
• Inspect electrical connections for any signs of wear or overheating; tighten as needed.
• Observe overall condition and report any deficiencies that are discovered.
Comprehensive Maintenance
• Perform all items listed in Operational inspections.
• Replace belts.
Boilers
• Check operation and calibration of gas train components.
• Check igniter and flame rod assembly.
• Check pilot and burner orifices as required.
• Check combustion blower.
• Check for water leaks.
• Check burner operation sequence.
• Check operating and safety controls.
• Check and tighten all electrical connections.
• Check starters and contactors for wear.
• Lubricate all motors and fan bearings.
• Check safety relief valve.
• Check gauges for accuracy.
• Check low water cutoff control.
• Check / adjust water feed valve.
• Check circulator pump operation.
• Check expansion tank(s).
• Observe overall condition and report any deficiencies that are discovered.
• Provide written report and XOI vision share links.
Comprehensive Maintenance
• Adjust igniter and flame rod assembly.
• Clean pilot and burner orifices as required.
• Clean combustion blower and check efficiency.
• Adjust low water cutoff control.
• Clean the heat sink with dry nitrogen.
Air Cooled Chillers
• Check performance of compressor, condenser, and evaporator.
• Check and adjust refrigerant controls.
• Check and adjust safety controls.
• Assure that the power supply to the chiller is secured at the main disconnect.
• Check equipment for any signs of leaks.
• Check and ensure proper refrigerant charge.
• Check compressor for proper oil levels.
• Check for excess noise or vibration.
• Check operation of automatic controls.
• Check the condition of electrical controls and wiring.
• Check and record operating conditions.
• Observe overall condition and report any deficiencies that are discovered.
Comprehensive Maintenance
• Perform all tasks listed in the Operational inspections.
• Inspect and calibrate operating controls.
• Clean condenser coils.
• Inspect all safety controls.
• Torque all electrical contacts.
• Megohm chiller motor and oil pump.
• Wipe down the exterior of the chiller and remove any debris from the chiller area.
• Observe overall condition and report any deficiencies that are discovered.
• Take oil sample for analysis (performed once during operating season).
Chilled Water AHUs
• Purchase and replace all pre-filters (excludes final/HEPA filters unless stated otherwise).
• Lubricate fan bearings.
• Clean drain lines and pans.
• Insect blower wheel operation.
• Insect starter contactors and connections.
• Inspect evaporator and condenser coils for obstruction and dirt.
• Confirm proper condensate flow.
• Check blower motor belts and adjust as required.
• Tighten electrical connections.
• If unit has a VFD, inspect all connections.
• Check operation controls and safety controls.
• Verify proper system pressures and temperatures.
• Observe overall condition and report any deficiencies that are discovered.
• Provide written report and XOI vision share links.
Comprehensive Maintenance
• Perform all items listed in Operational inspections.
• Replace all belts on the blower motor, if applicable.
• Tighten set screws on fan assembly locking collars.
• In-place cleaning of the surface of evaporator coils, if accessible.
• Clean the heat sink with dry nitrogen.
• Check programming.
• Check all internal parts for wear.
Pumps
• Verify pumps are operating properly.
• Verify proper pump rotation.
• Inspect seals for any signs of leakage.
• Verify pumps are securely mounted.
• Verify there is no abnormal noise during pump operation.
• Check pump bearings and fittings for proper lubrication. Lubricate as necessary.
• Check temperature and pressures on pump gauges and record readings.
• Check expansion tank for proper operating level, verify operating pressures.
• Inspect the starter contacts and wiring for any signs of wear or overheating.
• Verify Variable Frequency Drives are operating properly and set points are set per manufacturer’s recommendations (if applicable).
• Observe overall condition and report any deficiencies that are discovered.
Comprehensive Maintenance
• All steps performed in Operational inspection.
• Test changeover operation of pump package (if applicable).
• Check for proper voltage and amperage draw on pump motors.
• Check electrical connections (tighten as necessary), contacts and fuses.
• Clean VFD interior and change filters (if necessary).
Building Automation Systems (DISTECH)
• Log into systems
• Check all dashboards for alarms.
• Print alarm reports.
• Investigate and correct any alarms.
• Review automation trend reports to identify any trends indicating possible equipment failure.
• Verify all systems are automating efficiently.
• Document any adjustments made to Automation Systems.
• Make adjustments to ensure consistent temperatures, humidity, airflows, water temperatures and building pressures as required for laboratory operations.
Comprehensive Maintenance
• Perform any system and software updates as required.
• Review all graphics and setpoints are reporting correctly.
• Review any system audit trails, note adjustments corresponding to service records.
• Check electrical connections (tighten as necessary)
• Replace back up batteries for controls.
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