CO#01: to attach addendum to extend date & answer questions

The State of West Virginia, specifically the Mildred Mitchell-Bateman Hospital in Cabell County, is soliciting proposals for a comprehensive elevator routine and corrective maintenance contract. The procurement, identified as ARFQ 0512 2927 MMB2600000002, covers maintenance services for six elevator units across multiple buildings, manufactured by Otis, Schindler, and Westinghouse. The elevators range in capacity from 2,000 to 4,000 pounds, with installation dates spanning from 1950 to 2009. The contract requires a vendor to provide monthly preventive maintenance, perform annual safety testing, respond to emergency entrapment situations, and conduct system restarts and comprehensive mechanical and electrical system maintenance. Key vendor qualifications include holding a valid West Virginia Contractors & Electrician License, NEIP certification for mechanics, and the ability to provide performance, labor/material, and maintenance bonds. The bid closing date was extended to September 19, 2025, at 1:30 PM, following a mandatory pre-bid meeting held on August 26, 2025, at 10 AM EST. Vendors must submit bids electronically through wvOASIS and provide a bid bond with their proposal.

The procurement includes several set-aside and compliance requirements that may impact vendor eligibility. Vendors must maintain a drug-free workplace, comply with state preferences for domestic aluminum, glass, and steel products, and provide proof of commercial general liability and automobile liability insurance with $1 million per occurrence coverage. The contract is structured as a one-year initial agreement with options for three additional one-year renewals, contingent on mutual written agreement. The total contract value is estimated not to exceed $500,000, with pricing structured to include monthly routine maintenance services, 100 hours of corrective maintenance, and a 10% markup on parts and materials. The solicitation includes federal funding provisions, which require compliance with additional regulations such as minority and women-owned business considerations, domestic purchasing preferences, and restrictions on telecommunications equipment procurement. Vendors must also be registered with the West Virginia Purchasing Division prior to contract award and are prohibited from supplying used or refurbished commodities.